Your Student’s Pre-Departure Planning
Studying abroad, as part of your student's UC education, is an incredible learning opportunity. UCEAP wants your student to make the most of his/her experience by providing information to help your student stay safe, assess and mitigate risks, and be informed about health issues. UCEAP has provided your student with detailed information and written materials before departure to make informed healthy and safe decisions while abroad.
No amount of planning can anticipate every single problem that may arise but it is critical to be prepared.
Your student’s Campus EAP office coordinates recruitment and is responsible for student selection, pre-departure orientation, and academic advising. Campus EAP advisors provide information about campus procedures and advise students about integrating the UCEAP experience with their academic goals and post-graduation plans.
After selection, the student’s application is managed by the UCEAP Systemwide Office, located in Goleta, California. UCEAP is a division of the UC Office of the President
and serves all ten UC campuses.
While preparing to go abroad, students may work closely with the following staff at UCEAP
Provide information on specific logistical arrangements, such as housing, visas, student placement and acceptance by the host university, health requirements, transportation information, etc. Logistical support requirements vary by program.
Advise on academic policies, track courses students take at their host universities for UC credit, process student petitions and grades, and maintain academic records of courses taken abroad for UC registrars.
Student Finance Accountants
Assist with all financial matters including financial aid disbursement in conjunction with campus financial aid offices.
Once your student has been accepted, it may seem that he or she has a million things to do! UCEAP provides a variety of resources to help your student prepare, including comprehensive information on the UCEAP website, the UCEAP Guide to Study Abroad
, and a program-specific guide.
To Do: One of the most important ways to help your student's participation in UCEAP is to be involved in the preparation process.
- REVIEW UCEAP-related action items that your student must complete before departure, once abroad, and upon return to the U.S.
- REVIEW all documents that your student must sign from the moment he/she applies.
- ACCESS the UCEAP website’s Participants portal, select the country and term, and read the pre-departure UCEAP guides.
You will find out what is expected and what your student will be encountering along the way. Read through this information, talk to your student, and feel comfortable with the following important issues: the host location; the particular program structure; health, safety, and communication in case of an emergencyYou will find out what is expected and what your student will be encountering along the way. Read through this information, talk to your student, and feel comfortable with the following important issues: the host location; the particular program structure; health, safety, and communication in case of an emergency; UCEAP travel insurance, program costs; financial planning; and ways in which you can help prepare your student for a safe and healthy academic experience.
- SAVE all important contact information (including hard copies) in one place.
Students should make a list of the phone numbers and e-mail addresses for all the UCEAP staff they are working with. Make sure that your student prints out this list, takes it abroad, and leaves a copy with you. Know who to call if your student experiences an emergency.
- TALK to your student about the importance of pre-departure orientations.
The Campus EAP staff will provide required pre-departure orientation training to your student. Orientations will address important issues for students studying abroad and cover country-specific topics from academics to health and safety.
- REVIEW the UCEAP Guide to Study Abroad with your student, particularly the sections on Safety and Health.
The Guide includes important tips on staying safe while on UCEAP, fire safety information, UCEAP travel insurance, who to contact in case of medical need, how to mitigate risks while traveling, etc.
Your student is about to embark on one of the most significant experiences that he or she will encounter in life. Living and studying abroad and experiencing a culture that may be dramatically different can be a challenging event for many students.
UCEAP recommends reading the Cultural Immersion section in the UCEAP Guide to Study Abroad. Discuss these issues with your student before departure so you are ready to support your student through any adjustment . Discuss these issues with your student before departure so you are ready to support your student through any adjustment . Discuss these issues with your student before departure so you are ready to support your student through any adjustment.