Your student will sign a Student Agreement and Waiver of Liability online, which are contracts with UCEAP. Review this agreement and the following UCEAP policies carefully with your student before departure:
Confidentiality and Student Privacy
UCEAP believes that parents and other relatives who are closely involved in students’ lives are an important part of the student's educational team.
At times you may find it helpful to speak directly with UCEAP officials. However, University of California policy, the federal Family Educational Rights and Privacy Act of 1974 (FERPA
); the California Information Practices Act (IPA), and the California State Constitution, require UCEAP officials to protect the privacy of student records.
Most student records in UCEAP’s possession are confidential, except for public/directory information.
FERPA is a federal law that grants students access to their educational records and gives them the right to limit the disclosure of their information to third parties, including parents. College students are considered adults and have the right under the FERPA law to determine who will receive information about them. Unless an exception applies, the disclosure of confidential information from a student’s records requires the student’s prior written consent. Students must complete, sign, date, and submit the Release of Student Information to a Third Party Authorization form
The following UCEAP directory (public) information can generally be shared with third parties without prior writtent consent from the student:
- Full name of the UCEAP student
- Home UC campus
- UCEAP program in which student is enrolled
- UCEAP Study Center’s e-mail, street address, and business phone number
In a health & safety emergency situation, federal and state laws make an exception and allow the University to disclose records to appropriate parties without prior consent.
UCEAP encourages your student to keep you informed about his or her program abroad or to refer you to the appropriate web pages and resources for additional information. If you have questions, your student will most likely have the information needed.