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Australia  2012-13
Immersion - Australia Universities - Fall

UCEAP Travel Requirements

Your first payment date is April 1, 2012. This is also the deadline to withdraw from the program without UCEAP financial penalty. Additional withdrawal fees may apply for some programs.
Consult the Money Matters tab above for details.

Instructions:

Materials will be posted to this Participants page as they become available. Review all linked instructions in the Predeparture Checklist as soon as possible. Review each tab above and plan ahead to meet deadlines. Contact UCEAP Operations if you have any difficulties completing the Predeparture Checklist.

UCEAP Operations Contacts

Hugo Marquez, UCEAP Program Advisor: hmarquez@eap.ucop.edu
Jeanie O'Connell, UCEAP Program Specialist: jgoconnell@eap.ucop.edu
Phone: (805) 893-5926

Mailing Address:
UCEAP Systemwide Office—Australia, Immersion
6950 Hollister Avenue, Suite 200
Goleta, CA 93117-5823

PreDeparture Checklist
Item
Due Date
(Not a postmark date)
Read and Complete
Submit To
Completed
Completed
 

1

Now

Official UCEAP Guides

Read both of these guides. Most of your questions will be answered here.
2​ ​Read Now
Housing Information
​		 If planning to live on campus, apply by host university housing deadline​ ​
3​ ​Read Now
Arrival Information
​
Hand-carry abroad with you
​		 ​

4

Now – throughout
the end of your
program

Contact and Passport Information

Online in MyEAP

5

05/10/12

Student Agreement and
Waiver of Liability

Online in MyEAP

6

05/10/12

 

Request for Disability Accommodation Abroad
if applicable)

UCEAP
Systemwide
Office
7

 

05/10/12

 

 

Requirements for Students Taking Dependents or Traveling Companions (if applicable)

UCEAP
Systemwide
Office and
online payment
to ACI
8
05/10/12
​

UCEAP Health Clearance

 ​
9
U.S. citizens follow the recommended timelines on the DIAC website. Non-U.S. 
citizens must check
with DIAC and the
Australian Embassy
for specific visa
requirements
​

Student Visa

 ​
​10 ​TBA (Third week of June) ​Webinar with on-site Program Officer for the UCEAP Australian Study Center ​Log in details will be emailed to all participants at a later date ​
11 Now – throughout
the end of your
program		 ​Personal Planner ​Keep for reference ​

Money Matters

For financial questions, review the 2012-13 UCEAP Guide to Study Abroad before contacting your UCEAP Finance Analyst at studentfinance@eap.ucop.edu.

Notice regarding Fall, Winter and Spring UC tuition

Systemwide tuition and fees for 2012-13 have not yet been determined. Figures shown represent an estimate of 2012-13 systemwide tuition and fees based on what we anticipate will be proposed for approval by The Regents of the University of California in July. Accordingly, they are subject to change; final approved 2012-13 tuition and fee levels may end up higher or lower than the amounts presented.

12-13 Payment Instructions 

12-13 Fees and Penalties

Release of Financial Information (Parent Access)

   Third Party Authorization/Restriction:

12-13 eRefund Direct Deposit (Electronic Funds Transfer Authorization (EFT))

Frequently Asked Questions

Insurance Information

​As a UCEAP participant you are automatically covered anywhere in the world by UCEAP insurance, which is separate from SHIP. UCEAP insurance will cover you 14 days before the official start of your program and up to 31 days after the official end of your program.

Scroll down for specific contact information, claim instructions, and forms.

Make sure you are covered by insurance before and after your UCEAP program.
 
UCEAP Insurance Checklist
Item
Deadline
Read
Instructions
 

1.

Act NOW

Do not be uninsured, plan ahead to meet enrollment deadlines listed below for optional coverage

UCEAP Insurance 
chapter in UCEAP Guide to Study Abroad

Share this with your parents or guardians.

2.

UCEAP Predeparture
Withdrawal Deadline

Will you need insurance sooner than 14 days before the official start of the program?

Discuss with parents/guardians whether you need insurance coverage before UCEAP.

If you choose to enroll for pre-program insurance coverage, click on the Purchase link.

3.

30 Days Before the Official End Date of UCEAP Program

Will you need insurance longer than 31 days after the official end of the program?

Discuss with parents/guardians whether you need insurance coverage after UCEAP.

If you choose to enroll for post-program insurance coverage, click on the Purchase link.
4.​ NOW​ UCEAP Insurance Plan Card Print and carry a copy with you at all times.​​ ​

 
Contact Information  

24/7 Travel and Emergency Assistance while abroad

For emergency travel assistance services including medical referrals:

Europ Assistance
Phone: 1+ (866) 451-7606 (inside the U.S.)
Phone: (011-202) 828-5896 (international collect call)
E-mail: OPS@europassistance-usa.com
 

Contact for Questions about Gap, Extension, and Dependent Coverage

Alex Zeron, Mercer Health & Benefits
1166 Avenue of the Americas, New York, NY 10036
Phone: +1 (212) 345-8910
Fax: +1 (212) 948-8320
E-mail: alex.zeron@mercer.com
 

Claims

For all claim inquiries, contact:

Administrative Concepts, Inc. (ACI)
Phone: 1+ (888) 293-9229 (inside the U.S.)
Phone: (011-610) 293-9229 (outside the U.S.)
Fax: 1+ (610) 293-9299
Email:  claims@visit-aci.com
 

Claim Forms

There are four ways to submit a claim form to ACI:  online, email, fax, mail. 
There are three ways to submit supporting documentation: email, fax, mail.

Online Claims Submission

1)  Register for online services with ACI claims:
     You will need the UCEAP policy number, which appears on your insurance card.
     The member ID requested is your UC ID number.
2)  After online registration with ACI you can:
  • File a claim
  • Have immediate access to your information
  • Contact ACI directly with questions
  • Find out about your claim status

Email:

    Scan claim form and receipts and attach to an email addressed to claims@visit-aci.com
 

Fax:

    Fax claim Form and receipts to: 1+ (610) 293-9299
 

Mail claims and receipts to:

Administrative Concepts, Inc.
994 Old Eagle School Road, Suite 1005
Wayne, PA 19087
 

Calendars

Program calendars are updated as dates become available.

Do not make any travel arrangements until the dates for your program option are posted. If dates are unavailable, see the previous year's calendar for a general idea.
​ 
Australia Universities
The University of Adelaide
Fall 2012
Event Date

*The arrival date above is the last possible date to arrive. Many Australian universities recommend an earlier arrival. Read the arrival information in your Adelaide offer letter thoroughly. Refer to this University of Adelaide web page for a more detailed semester calendar (see Semester 2). Check back for Semester 2 orientation dates.
*Last Day to Arrive in Adelaide July 8, 2012
Adelaide Orientation Begins July 9-19, 2012
Semester 2 July 23-November 17, 2012
Australia Universities
The Australian National University
Fall 2012
Event Date
*The arrival date above is the last possible date to arrive. Many Australian universities recommend an earlier arrival. ANU recommends arrival between July 13-15. Read the arrival information in your ANU offer letter thoroughly. Refer to this ANU web page for a more detailed calendar (see Semester 2). Check the ANU Important Dates page for changes or updates.
*Last Day to Arrive at ANU July 15, 2012 (tentative)
ANU International Orientation (mandatory) July 16, 2012 (tentative)
Enrollment (mandatory) July 17-18, 2012
Semester 2 July 23-November 24, 2012

 

Australia Universities
La Trobe University
Fall 2012
Event Date

*The arrival date above is the last possible date to arrive. Many Australian universities recommend an earlier arrival. Read the arrival information in your La Trobe offer letter thoroughly. Refer to this La Trobe web page for a more detailed calendar (see Semester 2).

 
*Last Day to Arrive at La Trobe University July 12, 2012
International Welcome Festival Orientation, Melbourne campus (mandatory) July 13-19, 2012
La Trobe General Orientation (recommended) July 16-20, 2012
Semester 2 July 23-November 22, 2012
Australia Universities
The University of Melbourne
Fall 2012
Event Date

*The arrival date above is the last possible date to arrive. Many Australian universities recommend an earlier arrival. If attending the optional Melbourne Welcome, arrive at least one day prior. If not attending the Melbourne Welcome, you are advised to arrive a few days before the SAEX Exchange Enrolment Day. Read the arrival information in your Melbourne offer letter thoroughly. Refer to this University of Melbourne web page for a more detailed semester calendar (see Semester 2).

 
Melbourne Welcome (optional/additional costs involved) July 10-14, 2012
*Last Day to Arrive at University of Melbourne July 16, 2012
SAEX Student Exchange Enrollment Day (mandatory) July 17, 2012
Orientation (mandatory) July 18-20, 2012
Semester 2

July 23-November 23, 2012

Australia Universities
Monash University
Fall 2012
Event Date

*The arrival date above is the last possible date to arrive. Many Australian universities recommend an earlier arrival. Read the arrival information in your Monash offer letter thoroughly. Refer to this Monash U. web page for a more detailed calendar (see Semester 2).

 
*Last Day to Arrive at Monash University July 9, 2012
Monash Abroad Orientation (mandatory) July 10-13, 2012
General Monash Orientation (recommended) July 16 -20, 2012
Term II July 23-November 16, 2012
Australia Universities
The University of New South Wales
Fall 2012
Event Date

*UNSW requires that all students attend one day of registration within the timeframe given above. Arrival date will depend on which registration day you choose to attend. The last possible day to arrive is July 8. Read the arrival information in your UNSW offer letter thoroughly. 
*Last Day to Arrive at UNSW June 25-July 8, 2012 
UNSW Registration (mandatory to attend 1 day only)​ ​June 26-July 9, 2012
UNSW Exchange Orientation (mandatory) July 10, 2012
O’ Week (recommended) July 11-13, 2012
Semester 2 July 16-November 13, 2012
Australia Universities
The University of Queensland
Fall 2012
Event Date

*The arrival date above is the last possible date to arrive. Many Australian universities recommend an earlier arrival. Read the arrival information in your UQ offer letter thoroughly, including the information in the Study In Australia 2012 prospectus. Refer to this UQ web page for a more detailed semester calendar.

 
*Last Day to Arrive at UQ July 15, 2012
Study Abroad and Exchange Orientation (mandatory) July 16, 2012
General UQ Orientation (recommended) July 16-20, 2012
Semester 2 July 23-November 17, 2012
Australia Universities Host Institution
The University of Sydney
Fall 2012
Event Date

*The arrival date above is the last possible date to arrive. Many Australian universities recommend an earlier arrival. Read the arrival information in your U. Sydney offer letter thoroughly. Refer to this University of Sydney web page for a more detailed semester calendar (see second semester) and check back periodically for the second semester orientation dates for exchange students.

 
*Last Day to Arrive in Sydney July 22, 2012
Orientation for Exchange Students (mandatory) July 23-24, 2012
Semester 2 July 30-November 24, 2012
Australia Universities
The University of Western Australia
Fall 2012
Event Date

 *The arrival date above is the last possible date to arrive. Many Australian universities recommend an earlier arrival. Read the arrival information in your UWA offer letter thoroughly. Refer to this UWA web page for a more detailed semester calendar (see Semester 2) and check back periodically for the second semester orientation dates for exchange students.

 
*Last Day to arrive at UWA TBA
Orientation for Study Abroad and Exchange Students (mandatory) begins TBA
Semester 2 July 30-November 26, 2012
Australia Universities
The University of Wollongong
Fall 2012
Event Date
*The arrival date above is the last possible date to arrive. Many Australian universities recommend an earlier arrival. Read the arrival information in your Uni Wollongong offer letter thoroughly. Refer to this Wollongong web page for a more detailed semester calendar (see Spring session) and check back for new information about the Wollongong International Orientation.
*Last Day to Arrive at University of Wollongong July 15
Orientation Week (mandatory) July 16-20, 2012
Spring Session July 23-November 15, 2012

Policies and Contracts

This section contains important policies that address your rights and responsibilities while on UCEAP. While not all-inclusive, the policies outline many of your rights and responsibilities as a UCEAP student. You must know and abide by UCEAP policies and procedures, even when such requirements exceed those of your UC campus.
 
UCEAP Student Agreement: While participating in UCEAP, you remain enrolled in the University of California. The UCEAP Student Agreement, which you sign electronically before you can participate in UCEAP, outlines certain conditions and responsibilities of your participation. If is your informed consent and contract with UCEAP and UC.
 
The following policies implement various provisions of the University of California Policies Applying to Campus Activities, Organizations, and Students effective October 9, 2009.
 

Official UCEAP Policies 

 
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