PARTICIPANTS
/ Barbados
UCEAP Travel Requirements
BeforeYouGoInfo Your first payment date is May 1, 2012. This is also the deadline to withdraw from the program without UCEAP financial penalty. Consult the Money Matters tab above for details.
BeforeYouGoBody Instructions:
Materials will be posted to this Participants page as they become available. Review all linked instructions in the Predeparture Checklist as soon as possible. Review each tab above and plan ahead to meet deadlines. Use the UCEAP contacts below if you have any difficulties completing the Predeparture Checklist.
UCEAP Operations Contacts
Mailing Address:
UCEAP Systemwide Office—Barbados
6950 Hollister Avenue, Suite 200
Goleta, CA 93117-5823
PreDeparture Checklist | Item |
Due Date
(Not a postmark date) |
Read and Complete |
Submit To |
Completed  |
|---|
| |
1 |
Review now and use these guides for reference throughout your program |
Official UCEAP Guides
|
Read both of these guides. Most of your questions will be answered here. |
|
| 2 |
Review now and send flight info as soon as you have booked your flight |
Arrival Information
|
E-mail flight itinerary to Lisa Alleyne |
|
| 3 |
Due after receiving original form from UWI |
Certificate of Eligibility for Non-Immigrant Student Status
|
Send to UWI |
|
| 4 |
Specific dates TBA |
Webinar: Hosted by UCEAP Systemwide Office and the UCEAP Liaison Office, Cave Hill campus
- Mandatory information session/call-in dates to be announced
|
Not applicable |
|
5 |
Enter now in MyEAP and keep updated throughout your
program |
Contact and Passport Information
|
Online in MyEAP |
|
6 |
Read and sign in MyEAP before May 1, 2012 |
Student Agreement and
Waiver of Liability
|
Online in MyEAP |
|
| 7 |
May 16, 2012 |
Application For Halls of Residence
|
|
|
8 |
May 16, 2012
|
Request for Disability Accommodation Abroad
(if applicable)
|
UCEAP
Systemwide
Office |
|
| 9 |
May 16, 2012 |
Requirements for Students Taking Dependents or Traveling Companions (if applicable)
|
UCEAP
Systemwide
Office and
online payment
to ACI |
|
| 10 |
June 21, 2012 |
UCEAP Travel Health Course
|
|
|
| 11 |
June 21, 2012
Take BOTH forms to your HC exam
|
Health Clearance Forms (TWO)
A) UC Health Clearance
B) UWI Medical Questionnaire
|
UCEAP
Systemwide
Office |
|
| 12 |
No deadline |
UCEAP Participation Letter
|
Keep this letter for your records |
|
| 13 |
No deadline |
Personal Planner |
Keep for reference |
|
Money Matters
FinancesBody UCEAP Student Budget(s) and Payment Vouchers
Notice regarding Fall, Winter and Spring UC tuition
Systemwide tuition and fees for 2012-13 have not yet been determined. Figures shown represent an estimate of 2012-13 systemwide tuition and fees based on what we anticipate will be proposed for approval by The Regents of the University of California in July. Accordingly, they are subject to change; final approved 2012-13 tuition and fee levels may end up higher or lower than the amounts presented.
12-13 Payment Instructions
12-13 Fees and Penalties
Release of Financial Information (Parent Access)
Third Party Authorization/Restriction:
12-13 eRefund Direct Deposit (Electronic Funds Transfer Authorization (EFT))
Frequently Asked Questions
Insurance Information
InsuranceBody As a UCEAP participant you are automatically covered anywhere in the world by UCEAP insurance, which is separate from SHIP. UCEAP insurance will cover you 14 days before the official start of your program and up to 31 days after the official end of your program.
Scroll down for specific contact information, claim instructions, and forms.
Make sure you are covered by insurance before and after your UCEAP program.
UCEAP Insurance ChecklistItem |
Deadline |
Read |
Instructions |
|---|
| |
1. |
Act NOW
Do not be uninsured, plan ahead to meet enrollment deadlines listed below for optional coverage |
UCEAP Insurance
chapter in UCEAP Guide to Study Abroad
|
Share this with your parents or guardians. |
|
2. |
UCEAP Predeparture
Withdrawal Deadline |
Will you need insurance sooner than 14 days before the official start of the program?
|
Discuss with parents/guardians whether you need insurance coverage before UCEAP.
If you choose to enroll for pre-program insurance coverage, click on the Purchase link. |
|
3. |
30 Days Before the Official End Date of UCEAP Program |
Will you need insurance longer than 31 days after the official end of the program?
|
Discuss with parents/guardians whether you need insurance coverage after UCEAP.
If you choose to enroll for post-program insurance coverage, click on the Purchase link. |
|
| 4. |
NOW |
UCEAP Insurance Plan Card |
Print and carry a copy with you at all times. |
|
Contact Information
24/7 Travel and Emergency Assistance while abroad
For emergency travel assistance services including medical referrals:
Europ Assistance Phone: 1+ (866) 451-7606 (inside the U.S.) Phone: (011-202) 828-5896 (international collect call) E-mail: OPS@europassistance-usa.com
Contact for Questions about Gap, Extension, and Dependent Coverage
Alex Zeron, Mercer Health & Benefits 1166 Avenue of the Americas, New York, NY 10036 Phone: +1 (212) 345-8910 Fax: +1 (212) 948-8320 E-mail: alex.zeron@mercer.com
Claims
For all claim inquiries, contact:
Administrative Concepts, Inc. (ACI) Phone: 1+ (888) 293-9229 (inside the U.S.) Phone: (011-610) 293-9229 (outside the U.S.) Fax: 1+ (610) 293-9299 Email: claims@visit-aci.com
Claim Forms
There are four ways to submit a claim form to ACI: online, email, fax, mail.
There are three ways to submit supporting documentation: email, fax, mail.
Online Claims Submission
The member ID requested is your UC ID number.
2) After online registration with ACI you can:
- File a claim
- Have immediate access to your information
- Contact ACI directly with questions
- Find out about your claim status
Email:
Fax:
Fax claim Form and receipts to: 1+ (610) 293-9299
Mail claims and receipts to:
Administrative Concepts, Inc.
994 Old Eagle School Road, Suite 1005
Wayne, PA 19087
Calendars
CalendarsInfo Program calendars are updated as dates become available.
Do not make any travel arrangements until the dates for your program option are posted. If dates are unavailable, see the previous year's calendar for a general idea.
CalendarsBody The University of the West Indies, Cave Hill
2012-13 | Event |
Date |
|---|
| *Do not leave UWI before the departure date above |
| Semester I, Fall: Last Date to Arrive |
August 21, 2012 |
| UCEAP Orientation Program (mandatory) |
August 22, 2012 |
| UWI Orientation Program (mandatory) |
August 24, 2012 |
| Full Orientation Period |
August 22-August 29, 2012 |
| Online registration |
August 26-September 1, 2012 |
| Semester I |
August 26-December 21, 2012 |
| Day Tour/Island Safari (UCEAP) |
September 1, 2012 |
| Cave Day and Lunch (UCEAP) |
October 7, 2012 |
| Thanksgiving Dinner |
November 22, 2012 |
| Last Final Exam |
December 21, 2012 |
| Departure* |
December 22, 2012 or any date after |
| Semester II, Spring: Last Date to Arrive |
January 16, 2013 |
| UCEAP Orientation Program (mandatory) |
January 17, 2013 |
| UWI Orientation Program (mandatory) |
January 18, 2013 |
| Full Orientation Period |
January 17-20, 2013 |
| Online Registration |
January 18-20, 2013 |
| Semester II |
January 20-May 10, 2013 |
| Day Tour/Island Safari (UCEAP) |
February 17, 2013 |
| Cave Day and Lunch (UCEAP) |
March 10, 2013 |
| Catamaran Lunch Cruise |
April 7, 2013 |
| Last Final Exam |
May 10, 2013 |
| Departure* |
May 11, 2013 or any date after |
Policies and Contracts
PoliciesInfo
PoliciesBody This section contains important policies that address your rights and responsibilities while on UCEAP. While not all-inclusive, the policies outline many of your rights and responsibilities as a UCEAP student. You must know and abide by UCEAP policies and procedures, even when such requirements exceed those of your UC campus.
UCEAP Student Agreement: While participating in UCEAP, you remain enrolled in the University of California. The UCEAP Student Agreement, which you sign electronically before you can participate in UCEAP, outlines certain conditions and responsibilities of your participation. If is your informed consent and contract with UCEAP and UC.
The following policies implement various provisions of the University of California Policies Applying to Campus Activities, Organizations, and Students effective October 9, 2009.
Official UCEAP Policies
Petitions
PetitionsBody Participation Petitions
Study List Petitions
Univ. of the West Indies
(Barbados)
apply now
|