University of California Education Abroad Program

Denmark 2011-12

Univ. of Copenhagen - ILP + Spring

UCEAP Travel Requirements

Your first payment date is November 1, 2011. This is also the deadline to withdraw from the program without UCEAP financial penalty. Additional withdrawal fees may apply for some programs.
Consult the Money Matters tab above for details.

Instructions:

Materials will be posted to this Participants page as they become available. Review all linked instructions in the Predeparture Checklist as soon as possible. Review each tab above and plan ahead to meet deadlines. Contact UCEAP Operations if you have any difficulties completing the Predeparture Checklist.

UCEAP Operations Contacts

Carly Salvadore, UCEAP Program Advisor: csalvadore@eap.ucop.edu
Kitty Christen, UCEAP Program Specialist: kchristen@eap.ucop.edu
Phone: (805) 893-4430

Mailing Address:
UCEAP Systemwide Office—Denmark, Spring
6950 Hollister Avenue, Suite 200
Goleta, CA 93117-5823

PreDeparture Checklist
Item	Due Date (NOT a postmark date)	Read and Complete	Submit To

1	Now - refer back often	Official UCEAP Guides UCEAP Guide to Study Abroad (2011-12) Your Program Guide	Read both of these guides. Most of your questions will be answered here.
2	Now – throughout the end of your program	Contact and Passport Information Instructions	Online in MyEAP
3	August 30, 2011	Student Agreement and Waiver of Liability Instructions	Online in MyEAP
4	August 30, 2011	Authorization for Medical or Surgical Consultation / Treatment Instructions and Form	UCEAP Systemwide Office
5	August 30, 2011	Request for Disability Accommodation Abroad (if applicable) Instructions	UCEAP Systemwide Office
6	August 30, 2011	Requirements for Students Taking Dependents or Traveling Companions (if applicable) Instructions and Form	UCEAP Systemwide Office and online payment to ACI
7	As soon as you receive application email from KU	University of Copenhagen Application Instructions Housing Information from Previous Students	University of Copenhagen (online)
8	Read Now!	KU Welcome Packet & Acceptance Letter and UCEAP Participation Letter Instructions	Keep this letter for your records
9	October 25, 2011 or As soon as you receive your Welcome Packet from KU	Danish Student Residence Permit Immigration Fee Instructions Application Instructions Sample Residence Permit Application	Danish Consulate in New York
10	November 1, 2011	UCEAP Health Clearance Instructions Sample Form	UCEAP Systemwide Office
11	Read Now and refer back later	Arrival Information Arrival Instructions	UCEAP Systemwide Office

Money Matters

For financial questions, review the 2011-12 UCEAP Guide to Study Abroad before contacting your EAP Finance Analyst at studentfinance@eap.ucop.edu.

Release of Financial Information (Parent Access)

Third Party Authorization/Restriction:

Instructions

Electronic Funds Transfer (EFT) Authorization

Insurance Information

As a UCEAP participant you are automatically covered by UCEAP insurance anywhere in the world 14 days before the official start of the program and up to
31 days after the official end of the program.
See specific contact information and claim forms below.
Make sure you are covered by insurance before and after UCEAP.

READ AND UNDERSTAND IMPORTANT INSURANCE INFORMATION
Item	Review Before	Documents

A	Your departure date	Important Summary of Insurance Plans and Deadlines Quick Reference Chart - Read carefully. It contains important information about insurance Insurance Guide UCEAP Guide to Study Abroad - Insurance Section
B	Your departure date	UCEAP Insurance Plan Policy Brochure - Includes detailed information about UCEAP insurance benefits. UCEAP Insurance Plan Card (print and carry a copy in your wallet)

Contact Information

24/7 Travel and Emergency Assistance while abroad

For emergency travel assistance services including medical referrals:
Europ Assistance
Phone: 1+ (866) 451-7606 (inside the U.S.)
Phone: (011-202) 828-5896 (collect calls outside the U.S.)
E-mail: OPS@europassistance-usa.com

For online enrollment in extension or gap insurance

ACI enrollment form

Claims

For all claim inquiries, contact:
Administrative Concepts, Inc. (ACI)
Phone: 1+ (888) 293-9229 (inside the U.S.)
Phone: (011-610) 293-9229 (outside the U.S.)
Fax: 1+ (610) 293-9299
Email: claims@visit-aci.com

Mail claims to:
Administrative Concepts, Inc.
994 Old Eagle School Road, Suite 1005
Wayne, PA 19087

Claim Forms

Electronic Claims Submission
It is a two-step process: 1) create an online account with ACI and submit a claim 2) Scan receipts, and other supporting documentation, and email them as an attachment to the ACI email: claims@visit-aci.com

Free online registration for online services with ACI claims

You will need the UCEAP policy number, which appears on your insurance card. The complete policy number should be entered, letters included, all capitals no dashes or spaces.
The member ID requested is your UC ID number

After registration you can:

File a claim
Have immediate access to your information
Contact ACI directly with questions
Find out about your claim status

Contact for Gap, Extension, and Dependent Coverage

Alex Zeron, Mercer Health & Benefits
1166 Avenue of the Americas, New York, NY 10036
Phone: +1 (212) 345-8910
Fax: +1 (212) 948-8320
E-mail: alex.zeron@mercer.com

Calendars

Program calendars are updated as dates become available. Do not make any travel arrangements until the dates for your program option are posted. If dates are unavailable, see the previous year's calendar for a general idea.

University of Copenhagen
2011-12
Event	Date
Some departments start classes on August 29, 2011. You must check with individual departments after arrival. In most cases, fall-only students* may make special arrangements to complete exams by late December. Dates vary between faculties and departments.
Fall Semester and Year Official Start Date	August 4, 2011
Mandatory Orientation	August 4, 2011
ILP	August 4-26, 2011
Exams	August 29-30, 2011
Departmental Orientation	Varies by department
Semester I*	August 30-mid-December 2011
Fall Break	Varies by department
Exams**	Mid-December 2011-January 2012
Winter Break	December 24-26, 2011
Official End Date for Fall Semester	January 31, 2012
Spring Semester Official Start Date	January 5, 2012
Mandatory Orientation	January 5, 2012
ILP	January 5-27, 2012
Departmental Orientation	Varies by department
Semester II	January 31-July 1, 2012
Spring Break	Varies by department
Exams	Late May-July 1, 2012 (dates vary by department)

Policies and Contracts

This section contains policies that are important to you as a University of California Education Abroad Program student. While the selection of policies is not intended to be all-inclusive, this section describes many of your rights and responsibilities as an EAP student.

The following policies implement various provisions of the University of California Policies Applying to Campus Activities, Organizations, and Students issued by the President of the University effective October 2009.

Prior to UCEAP participation, you must log on to MyEAP to read, sign, and submit the Student Agreement and Waiver of Liability. These documents are your informed consent and contracts with UCEAP outlining your obligations as a participant and understanding of official UCEAP policies. Read the contracts and the following policies carefully before departure.

Official UCEAP Policies

Petitions

Participation Petitions

Study List Petitions

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Univ. of Copenhagen
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