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Egypt  2012-13
American Univ. in Cairo - Spring

UCEAP Travel Requirements

Your first payment date is November 1, 2012. This is also the deadline to withdraw from the program without UCEAP financial penalty. Additional withdrawal fees may apply for some programs.
Consult the Money Matters tab above for details.

Instructions:

Materials will be posted to this Participants page as they become available. Review all linked instructions in the Predeparture Checklist as soon as possible. Review each tab above and plan ahead to meet deadlines. Contact UCEAP Operations if you have any difficulties completing the Predeparture Checklist.

UCEAP Operations Contacts

Hugo Marquez, UCEAP Program Advisor: hmarquez@eap.ucop.edu
Michelle Bobro, UCEAP Program Specialist: mbobro@eap.ucop.edu
Phone: (805) 893-3246
 
Mailing Address:
UCEAP Systemwide Office—Egypt
6950 Hollister Avenue, Suite 200
Goleta, CA 93117-5823
PreDeparture Checklist
Item
Due Date
(Not a postmark date)
Read and Complete
Submit To
Completed
Completed
 

1

Now

Official UCEAP Guides

Read both of these guides. Most of your questions will be answered here.

2

Now – through
end of program

Contact and Passport Information

Online in MyEAP

3

November 2, 2012

Student Agreement and
Waiver of Liability

Online in MyEAP
4
November 2, 2012
​

Five (5) Passport-size Photographs

 ​

5

 November 2, 2012

 

Request for Disability Accommodation Abroad
(if applicable)

UCEAP
Systemwide
Office
6

 November 2, 2012

 

Requirements for Students Taking Dependents or Traveling Companions (if applicable)

UCEAP
Systemwide
Office and
online payment
to ACI
7​
November 2, 2012
​		 "I Understand Form"​ UCEAP
Systemwide
Office​		 ​
8​ Various AUC Deadlines​

American University in Cairo
Online Forms​

 AUC/New York Office ​
9
November 2, 2012

UCEAP Travel Health Course

 ​
10
November 2, 2012
​

UCEAP Health Clearance

 ​
11​
November 2, 2012
​

Travel Plans

 AUC/New York Office and UCEAP Study Center in Cairo ​
12
Review before making flight reservation
​

Arrival/Orientation Information

 
Keep for reference​
 ​

13
Now - through end of program

Personal Planner

Keep for reference

 ​

Money Matters

For financial questions, review the 2012-13 UCEAP Guide to Study Abroad before contacting your UCEAP Finance Analyst at studentfinance@eap.ucop.edu.

UCEAP Student Budget(s) and Payment Vouchers

Notice regarding Fall, Winter and Spring UC tuition

Systemwide tuition and fees for 2012-13 have not yet been determined. Figures shown represent an estimate of 2012-13 systemwide tuition and fees based on what we anticipate will be proposed for approval by The Regents of the University of California in July. Accordingly, they are subject to change; final approved 2012-13 tuition and fee levels may end up higher or lower than the amounts presented.

12-13 Payment Instructions 

12-13 Fees and Penalties

Release of Financial Information (Parent Access)

   Third Party Authorization/Restriction:

12-13 eRefund Direct Deposit (Electronic Funds Transfer Authorization (EFT))

Frequently Asked Questions

Insurance Information

​As a UCEAP participant you are automatically covered anywhere in the world by UCEAP insurance, which is separate from SHIP. UCEAP insurance will cover you 14 days before the official start of your program and up to 31 days after the official end of your program.

Scroll down for specific contact information, claim instructions, and forms.

Make sure you are covered by insurance before and after your UCEAP program.
 
UCEAP Insurance Checklist
Item
Deadline
Read
Instructions
 

1.

Act NOW

Do not be uninsured, plan ahead to meet enrollment deadlines listed below for optional coverage

UCEAP Insurance 
chapter in UCEAP Guide to Study Abroad

Share this with your parents or guardians.

2.

UCEAP Predeparture
Withdrawal Deadline

Will you need insurance sooner than 14 days before the official start of the program?

Discuss with parents/guardians whether you need insurance coverage before UCEAP.

If you choose to enroll for pre-program insurance coverage, click on the Purchase link.

3.

30 Days Before the Official End Date of UCEAP Program

Will you need insurance longer than 31 days after the official end of the program?

Discuss with parents/guardians whether you need insurance coverage after UCEAP.

If you choose to enroll for post-program insurance coverage, click on the Purchase link.
4.​ NOW​ UCEAP Insurance Plan Card Print and carry a copy with you at all times.​​ ​

 
Contact Information  

24/7 Travel and Emergency Assistance while abroad

For emergency travel assistance services including medical referrals:

Europ Assistance
Phone: 1+ (866) 451-7606 (inside the U.S.)
Phone: (011-202) 828-5896 (international collect call)
E-mail: OPS@europassistance-usa.com
 

Contact for Questions about Gap, Extension, and Dependent Coverage

Alex Zeron, Mercer Health & Benefits
1166 Avenue of the Americas, New York, NY 10036
Phone: +1 (212) 345-8910
Fax: +1 (212) 948-8320
E-mail: alex.zeron@mercer.com
 

Claims

For all claim inquiries, contact:

Administrative Concepts, Inc. (ACI)
Phone: 1+ (888) 293-9229 (inside the U.S.)
Phone: (011-610) 293-9229 (outside the U.S.)
Fax: 1+ (610) 293-9299
Email:  claims@visit-aci.com
 

Claim Forms

There are four ways to submit a claim form to ACI:  online, email, fax, mail. 
There are three ways to submit supporting documentation: email, fax, mail.

Online Claims Submission

1)  Register for online services with ACI claims:
     You will need the UCEAP policy number, which appears on your insurance card.
     The member ID requested is your UC ID number.
2)  After online registration with ACI you can:
  • File a claim
  • Have immediate access to your information
  • Contact ACI directly with questions
  • Find out about your claim status

Email:

    Scan claim form and receipts and attach to an email addressed to claims@visit-aci.com
 

Fax:

    Fax claim Form and receipts to: 1+ (610) 293-9299
 

Mail claims and receipts to:

Administrative Concepts, Inc.
994 Old Eagle School Road, Suite 1005
Wayne, PA 19087
 

Calendars

Program calendars are updated as dates become available.

Do not make any travel arrangements until the dates for your program option are posted. If dates are unavailable, see the previous year's calendar for a general idea.
​ 
The American University in Cairo
2012-13
Event
Date

 

Note that “Winter Session” in the AUC Calendar is winter break for EAP students. Classes in Winter Session have an additional cost and are not part of the EAP program.
Official Start Date August 25, 2012 (to be confirmed)
AUC Housing Opens August 25, 2012 (to be confirmed)
EAP and AUC Orientation for All Students
(events on and off campus)		 August 26-30, 2012
Semester I September 2-December 20, 2012
Official Start Date for SPRING Option​ January 21, 2013 (to be confirmed)​
AUC Housing Opens​ January 21, 2013 (to be confirmed)​
EAP and AUC Orientation for All Students
(events on and off campus)​		 January 22-26, 2013​
Semester II January 30-May 26, 2013

Policies and Contracts

This section contains important policies that address your rights and responsibilities while on UCEAP. While not all-inclusive, the policies outline many of your rights and responsibilities as a UCEAP student. You must know and abide by UCEAP policies and procedures, even when such requirements exceed those of your UC campus.
 
UCEAP Student Agreement: While participating in UCEAP, you remain enrolled in the University of California. The UCEAP Student Agreement, which you sign electronically before you can participate in UCEAP, outlines certain conditions and responsibilities of your participation. If is your informed consent and contract with UCEAP and UC.
 
The following policies implement various provisions of the University of California Policies Applying to Campus Activities, Organizations, and Students effective October 9, 2009.
 

Official UCEAP Policies 

 
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