PARTICIPANTS
/ France
UCEAP Travel Requirements
BeforeYouGoInfo Your first payment date is April 1, 2012. This is also the deadline to withdraw from the program without UCEAP financial penalty. Additional withdrawal fees may apply for some programs.
Consult the Money Matters tab above for details.
BeforeYouGoBody Instructions:
Materials will be posted to this Participants page as they become available. Review all linked instructions in the Predeparture Checklist as soon as possible. Review each tab above and plan ahead to meet deadlines. Contact UCEAP Operations if you have any difficulties completing the Predeparture Checklist.
UCEAP Operations Contacts
Phone: (805) 893-4255
Mailing Address:
UCEAP Systemwide Office—UC Paris Fall
6950 Hollister Avenue, Suite 200
Goleta, CA 93117-5823
PreDeparture Checklist | Item |
Due Date
(Not a postmark date) |
Read and Complete |
Submit To |
Completed  |
|---|
| |
1 |
Now |
Official UCEAP Guides
|
Read both of these guides. Most of your questions will be answered here. |
|
2 |
Now – throughout
the end of your
program |
Contact and Passport Information
|
Online in MyEAP |
|
| 3 |
Make your visa appointment NOW for a date between May 20 and June 20 |
Student Visa
|
French Consulate |
|
| 4 |
Complete the online registration and mail required docs to CampusFrance no later than April 15, 2012 |
CampusFrance Registration
|
CampusFrance |
|
| 5 |
Before your visa appointment |
Consulate Forms and Instructions
|
French Consulate |
|
6 |
April 15, 2012 |
Student Agreement and
Waiver of Liability
|
Online in MyEAP |
|
| 7 |
April 25, 2012 |
ACCENT Enrollment
|
ACCENT San Francsico |
|
| 8 |
|
Two (2) Passport-size Photographs
|
|
|
9 |
May 2, 2012
|
Request for Disability Accommodation Abroad
if applicable)
|
UCEAP
Systemwide
Office |
|
| 10 |
May 2, 2012
|
Requirements for Students Taking Dependents or Traveling Companions (if applicable)
|
UCEAP
Systemwide
Office and
online payment
to ACI |
|
| 11 |
June 20, 2012 |
UCEAP Health Clearance
|
|
|
| 12 |
As soon as you receive your letters from your campus EAP office |
Program Acceptance Letters
|
See Instructions |
|
13 |
July 13, 2012
Check your program start date and time prior to booking your flight! Late arrivals are not acceptable. |
Arrival Information
|
ACCENT San Francisco |
|
Money Matters
FinancesBody UCEAP Student Budget(s) and Payment Vouchers
Notice regarding Fall, Winter and Spring UC tuition
The tuition, fees, and charges posted to your billing statement or account are estimates based on currently approved amounts. These figures may not be final. Actual tuition, fees, and charges are subject to change by the Regents of the University of California and could be affected by state funding reductions. Accordingly, final approved tuition and fee levels (and thus your final balance due) may differ from the amounts shown.
12-13 Payment Instructions
12-13 Fees and Penalties
- Additional Fees and Penalties
- Non-Resident Supplemental Tuition: If you are subject to out-of-state tuition at your UC campus, you will pay Non Resident Fees on UCEAP.
Release of Financial Information (Parent Access)
Third Party Authorization/Restriction:
12-13 eRefund Direct Deposit (Electronic Funds Transfer Authorization (EFT))
Frequently Asked Questions
Insurance Information
InsuranceBody All UC participants are automatically covered anywhere in the world by UCEAP insurance, which includes medical and non-medical benefits. UCEAP insurance will cover you 14 days before the official start of your program through 31 days after the official end of your program. This insurance is separate from SHIP. Make sure you are covered by insurance before and after your UCEAP program.
Scroll down for specific contact information, claim instructions, and forms.
UCEAP Insurance ChecklistItem |
Deadline |
Read |
Instructions |
|---|
| |
1. |
Act NOW
Do not be uninsured, plan ahead to meet enrollment deadlines listed below for optional coverage |
UCEAP Insurance
chapter in UCEAP Guide to Study Abroad
|
Share this with your parents or guardians. |
|
2. |
UCEAP Predeparture
Withdrawal Deadline |
Will you need insurance sooner than 14 days before the official start of the program?
|
Discuss with parents/guardians whether you need insurance coverage before UCEAP.
If you choose to enroll for pre-program insurance coverage, click on the Purchase link. |
|
3. |
30 Days Before the Official End Date of UCEAP Program |
Will you need insurance longer than 31 days after the official end of the program?
|
Discuss with parents/guardians whether you need insurance coverage after UCEAP.
If you choose to enroll for post-program insurance coverage, click on the Purchase link. |
|
| 4. |
NOW |
UCEAP Insurance Plan Card
If you are having trouble opening the .pdf version, above, use this .jpg version UCEAP Insurance Card |
Print and carry a copy with you at all times. |
|
Contact Information
24/7 Medical, Insurance, Travel and Emergency Assistance while abroad
For information about the legality of prescription medication, and medical referrals, insurance, medical, emergency and travel assistance services:
Europ Assistance Phone: 1+ (866) 451-7606 (inside the U.S.) Phone: (011-202) 828-5896 (international collect call) ( One of the easiest ways to call collect is to use the international AT&T directory service. The number you will need to dial will depend on the country you are in. Some countries have multiple codes.)
Contact for questions about gap and extension insurance, and dependent coverage
Alex Zeron, Mercer Health & Benefits 1166 Avenue of the Americas, New York, NY 10036 Phone: +1 (212) 345-8910 Fax: +1 (212) 948-8320 E-mail: alex.zeron@mercer.com
Claim Inquiries, Forms, and Process
For all claim inquiries, contact:
Administrative Concepts, Inc. (ACI) Phone: 1+ (888) 293-9229 (inside the U.S.) Phone: (011-610) 293-9229 (outside the U.S.) Fax: 1+ (610) 293-9299 Email: claims@visit-aci.com
Claim Forms
Process to Submit Claims
There are four ways to submit a claim form to ACI: online, email, fax, mail.
There are three ways to submit supporting documentation: email, fax, mail.
Online Claims Submission
You will need the UCEAP policy number (ADDN04834823), which appears on your insurance card.
The member ID requested is your UC ID number.
Send receipts and other supporting documentation by one of the methods below. KEEP copies of everything.
Email:
Fax:
Fax claim form (if you cannot access the online system) and receipts to:
1+ (610) 293-9299
Mail:
Mail claim form (if you cannot access the online system) and receipts to:
Administrative Concepts, Inc.
994 Old Eagle School Road, Suite 1005
Wayne, PA 19087
Calendars
CalendarsBody French & European Studies, UC Center Paris
2012-13 | Event |
Date |
|---|
| *Requests for early exams or departures will not be granted. |
| Official UCEAP Arrival and Start Date |
August 20, 2012, 9am-5pm |
Orientations and French Language
Placement Evaluation |
August 21-23, 2012 |
| Language Practicum |
August 24-September 7, 2012 |
| Fall Semester Begins |
September 10, 2012 |
| Midterms |
October 22-26, 2012 |
| Semester Break (No Classes) |
October 27-November 4, 2012 |
| Classes Resume |
November 5, 2012 |
| Last Week of Classes and Final Exams |
December 10-14, 2012 |
| End of Program |
December 15, 2012 |
| Vacate Program Housing |
December 15, 2012 |
Policies and Contracts
PoliciesInfo
PoliciesBody This section contains important policies that address your rights and responsibilities while on UCEAP. While not all-inclusive, the policies outline many of your rights and responsibilities as a UCEAP student. You must know and abide by UCEAP policies and procedures, even when such requirements exceed those of your UC campus.
UCEAP Student Agreement: While participating in UCEAP, you remain enrolled in the University of California. The UCEAP Student Agreement, which you sign electronically before you can participate in UCEAP, outlines certain conditions and responsibilities of your participation. It is your informed consent and contract with UCEAP and UC.
The following policies implement various provisions of the University of California Policies Applying to Campus Activities, Organizations, and Students effective October 9, 2009.
Official UCEAP Policies
Petitions
PetitionsBody
Participation Petitions
Study List Petitions
Research, Internship, and Independent Study Forms
Evaluation of UCEAP Coursework for Credit
To the Student: Please provide a copy of this coversheet together with all the relevant information you have about each class that you wish to petition for credit, including:
- The MyEAP course catalog description.
- The syllabus and/or reading list (Note: syllabi may not be in use in all countries)
- Any graded papers, projects or examinations which you completed
For more information about petitioning courses for credit, please see the UCEAP Guide to Study Abroad.
French & European Studies, UC Center Paris
(France)
apply now
|