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France  2012-13
French & European Studies, UC Center Paris - Fall

UCEAP Travel Requirements

Your first payment date is April 1, 2012. This is also the deadline to withdraw from the program without UCEAP financial penalty. Additional withdrawal fees may apply for some programs.
Consult the Money Matters tab above for details.


Materials will be posted to this Participants page as they become available. Review all linked instructions in the Predeparture Checklist as soon as possible. Review each tab above and plan ahead to meet deadlines. Contact UCEAP Operations if you have any difficulties completing the Predeparture Checklist.

UCEAP Operations Contacts

Jill Harrison, UCEAP Program Specialist:
Phone: (805) 893-4255

Mailing Address:
UCEAP Systemwide Office—UC Paris Fall
6950 Hollister Avenue, Suite 200
Goleta, CA 93117-5823

PreDeparture Checklist
Due Date
(Not a postmark date)
Read and Complete
Submit To



Official UCEAP Guides

Read both of these guides. Most of your questions will be answered here.


Now – throughout
the end of your

Contact and Passport Information

Online in MyEAP

3​ Make your visa appointment NOW for a date between May 20 and June 20
Student Visa  
French Consulate​
4​ ​Complete the online registration and mail required docs to CampusFrance no later than April 15, 2012 CampusFrance Registration
5 Before your visa appointment
Consulate Forms and Instructions
French Consulate​


April 15, 2012

Student Agreement and
Waiver of Liability

Online in MyEAP

7​ ​April 25, 2012
ACCENT Enrollment
ACCENT San Francsico​
May 2, 2012

Two (2) Passport-size Photographs


May 2, 2012


Request for Disability Accommodation Abroad
if applicable)



 May 2, 2012


Requirements for Students Taking Dependents or Traveling Companions (if applicable)

online payment
to ACI

June 20, 2012

UCEAP Health Clearance

As soon as you receive your letters from your campus EAP office

Program Acceptance Letters

See Instructions


July 13, 2012
Check your program start date and time prior to booking your flight! Late arrivals are not acceptable.

Arrival Information

ACCENT San Francisco

Money Matters

For financial questions, review the 2012-13 UCEAP Guide to Study Abroad before contacting your UCEAP Finance Analyst at

UCEAP Student Budget(s) and Payment Vouchers

Notice regarding Fall, Winter and Spring UC tuition

The tuition, fees, and charges posted to your billing statement or account are estimates based on currently approved amounts.  These figures may not be final.  Actual tuition, fees, and charges are subject to change by the Regents of the University of California and could be affected by state funding reductions.  Accordingly, final approved tuition and fee levels (and thus your final balance due) may differ from the amounts shown.

12-13 Payment Instructions 

12-13 Fees and Penalties

  • Additional Fees and Penalties
  • Non-Resident Supplemental Tuition: If you are subject to out-of-state tuition at your UC campus, you will pay Non Resident Fees on UCEAP.

Release of Financial Information (Parent Access)

   Third Party Authorization/Restriction:

12-13 eRefund Direct Deposit (Electronic Funds Transfer Authorization (EFT))

Frequently Asked Questions

Insurance Information

All UC participants are automatically covered anywhere in the world by UCEAP insurance, which includes medical and non-medical benefits.  UCEAP insurance will cover you 14 days before the official start of your program through 31 days after the official end of your program. This insurance is separate from SHIP.  Make sure you are covered by insurance before and after your UCEAP program.

Scroll down for specific contact information, claim instructions, and forms.
UCEAP Insurance Checklist



Do not be uninsured, plan ahead to meet enrollment deadlines listed below for optional coverage

UCEAP Insurance 
chapter in UCEAP Guide to Study Abroad

Share this with your parents or guardians.


UCEAP Predeparture
Withdrawal Deadline

Will you need insurance sooner than 14 days before the official start of the program?

Discuss with parents/guardians whether you need insurance coverage before UCEAP.

If you choose to enroll for pre-program insurance coverage, click on the Purchase link.


30 Days Before the Official End Date of UCEAP Program

Will you need insurance longer than 31 days after the official end of the program?

Discuss with parents/guardians whether you need insurance coverage after UCEAP.

If you choose to enroll for post-program insurance coverage, click on the Purchase link.

4.​ NOW​

UCEAP Insurance Plan Card

If you are having trouble opening the .pdf version, above, use this .jpg version UCEAP Insurance Card

Print and carry a copy with you at all times. ​​

Contact Information  

24/7 Medical, Insurance, Travel and Emergency Assistance while abroad


For information about the legality of prescription medication, and medical referrals, insurance,  medical, emergency and travel assistance services:

Europ Assistance
Phone: 1+ (866) 451-7606 (inside the U.S.)
Phone: (011-202) 828-5896 (international collect call)
(One of the easiest ways to call collect is to use the international AT&T directory service.
The number you will need to dial will depend on the country you are in. Some countries have multiple codes.)

Contact for questions about gap and extension insurance, and dependent coverage

Alex Zeron, Mercer Health & Benefits
1166 Avenue of the Americas, New York, NY 10036
Phone: +1 (212) 345-8910
Fax: +1 (212) 948-8320

Claim Inquiries, Forms, and Process


For all claim inquiries, contact:

Administrative Concepts, Inc. (ACI)
Phone: 1+ (888) 293-9229 (inside the U.S.)
Phone: (011-610) 293-9229 (outside the U.S.)
Fax: 1+ (610) 293-9299

Claim Forms

Process to Submit Claims
There are four ways to submit a claim form to ACI:  online, email, fax, mail.
There are three ways to submit supporting documentation: email, fax, mail.

Online Claims Submission

You will need the UCEAP policy number (ADDN04834823), which appears on your insurance card.
The member ID requested is your UC ID number.
Send receipts and other supporting documentation by one of the methods below.  KEEP copies of everything.
    Scan receipts and attach to an email addressed to


Fax claim form (if you cannot access the online system) and receipts to:
1+ (610) 293-9299


Mail claim form (if you cannot access the online system) and receipts to:

Administrative Concepts, Inc.
994 Old Eagle School Road, Suite 1005
Wayne, PA 19087


French & European Studies, UC Center Paris
*Requests for early exams or departures will not be granted.
Official UCEAP Arrival and Start Date August 20, 2012, 9am-5pm
Orientations and French Language
Placement Evaluation
August 21-23, 2012
Language Practicum August 24-September 7, 2012
Fall Semester Begins September 10, 2012
Midterms October 22-26, 2012
Semester Break (No Classes) October 27-November 4, 2012
Classes Resume November 5, 2012
Last Week of Classes and Final Exams December 10-14, 2012
End of Program December 15, 2012
Vacate Program Housing December 15, 2012

Policies and Contracts

This section contains important policies that address your rights and responsibilities while on UCEAP. While not all-inclusive, the policies outline many of your rights and responsibilities as a UCEAP student. You must know and abide by UCEAP policies and procedures, even when such requirements exceed those of your UC campus.
UCEAP Student Agreement: While participating in UCEAP, you remain enrolled in the University of California. The UCEAP Student Agreement, which you sign electronically before you can participate in UCEAP, outlines certain conditions and responsibilities of your participation. It is your informed consent and contract with UCEAP and UC.
The following policies implement various provisions of the University of California Policies Applying to Campus Activities, Organizations, and Students effective October 9, 2009.

Official UCEAP Policies 




Participation Petitions

Study List Petitions

Research, Internship, and Independent Study Forms

Evaluation of UCEAP Coursework for Credit

To the Student: Please provide a copy of this coversheet together with all the relevant information you have about each class that you wish to petition for credit, including:

  • The MyEAP course catalog description.
  • The syllabus and/or reading list (Note: syllabi may not be in use in all countries)
  • Any graded papers, projects or examinations which you completed
For more information about petitioning courses for credit, please see the UCEAP Guide to Study Abroad.
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French & European Studies, UC Center Paris
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