University of California Education Abroad Program

France 2012-13

Univ. of Bordeaux - Fall

UCEAP Travel Requirements

Your first payment date is May 1, 2012. This is also the deadline to withdraw from the program without UCEAP financial penalty. Additional withdrawal fees may apply for some programs.
Consult the Money Matters tab above for details.

Instructions:

Materials will be posted to this Participants page as they become available. Review all linked instructions in the Predeparture Checklist as soon as possible. Review each tab above and plan ahead to meet deadlines. Contact UCEAP Operations if you have any difficulties completing the Predeparture Checklist.

UCEAP Operations Contacts

Carly Salvadore, UCEAP Program Advisor: csalvadore@eap.ucop.edu

Jill Harrison, UCEAP Program Specialist: jharrison@eap.ucop.edu
Phone: (805) 893-4255

Mailing Address:
UCEAP Systemwide Office—France, Bordeaux Immersion
6950 Hollister Avenue, Suite 200
Goleta, CA 93117-5823

PreDeparture Checklist
Item	Due Date (Not a postmark date)	Read and Complete	Submit To

1	Now	Official UCEAP Guides UCEAP Guide to Study Abroad (2012-13) Your Program Guide	Read both of these guides. Most of your questions will be answered here.
2	Now – throughout the end of your program	Contact and Passport Information Instructions	Online in MyEAP
3	Complete the online registration and mail required docs to CampusFrance no later than April 23, 2012	CampusFrance Registration Instructions	CampusFrance
4	Make your visa appointment NOW for a date between May 23 and June 22	Student Visa Instructions Consulate Forms and Instructions Visa Application Form Instructions Sample Visa Application Form Visa Application Form Proof of Financial Support Instructions Financial Guarantee Form Sample OFII Form OFII Form	French Consulate
5	May 1, 2012	Student Agreement and Waiver of Liability Instructions	Online in MyEAP
6	May 1, 2012	Four (4) Passport-size Photographs Instructions	UCEAP Systemwide Office
7	May 1, 2012	Request for Disability Accommodation Abroad if applicable) Instructions	UCEAP Systemwide Office
8	May 1, 2012	Requirements for Students Taking Dependents or Traveling Companions (if applicable) Instructions and Form	UCEAP Systemwide Office and online payment to ACI
9	As soon as you receive from your campus EAP office	UCEAP Participation Letter Instructions	Refer to Instructions
10	As soon as you receive from your campus EAP office	French University Acceptance Letter Instructions	Refer to Instructions
11	June 20, 2012	UCEAP Health Clearance Instructions Sample Form	UCEAP Systemwide Office
12	July 20, 2012	Arrival Information Arrival Instructions Travel Itinerary Form Smart Traveler Enrollment Program	Submit Travel Itinerary Form Online

Money Matters

For financial questions, review the 2012-13 UCEAP Guide to Study Abroad before contacting your UCEAP Finance Analyst at studentfinance@eap.ucop.edu.

UCEAP Student Budget(s) and Payment Vouchers

Fall

Notice regarding Fall, Winter and Spring UC tuition

Systemwide tuition and fees for 2012-13 have not yet been determined. Figures shown represent an estimate of 2012-13 systemwide tuition and fees based on what we anticipate will be proposed for approval by The Regents of the University of California in July. Accordingly, they are subject to change; final approved 2012-13 tuition and fee levels may end up higher or lower than the amounts presented.

12-13 Payment Instructions

Payment Instructions

12-13 Fees and Penalties

Additional Fees and Penalties

Release of Financial Information (Parent Access)

Third Party Authorization/Restriction:

Instructions

12-13 eRefund Direct Deposit (Electronic Funds Transfer Authorization (EFT))

eRefund Direct Deposit Instructions

Frequently Asked Questions

12-13 FAQ

Insurance Information

As a UCEAP participant you are automatically covered anywhere in the world by UCEAP insurance, which is separate from SHIP. UCEAP insurance will cover you 14 days before the official start of your program and up to 31 days after the official end of your program.

Scroll down for specific contact information, claim instructions, and forms.

Make sure you are covered by insurance before and after your UCEAP program.

UCEAP Insurance Checklist
Item	Deadline	Read	Instructions

1.	Act NOW Do not be uninsured, plan ahead to meet enrollment deadlines listed below for optional coverage	UCEAP Insurance chapter in UCEAP Guide to Study Abroad You are automatically covered, UC pays the premium. Policy Brochure Read this brochure. Make sure it will be adequate coverage while you are abroad. UCEAP Insurance Benefits at a Glance	Share this with your parents or guardians.
2.	UCEAP Predeparture Withdrawal Deadline	Will you need insurance sooner than 14 days before the official start of the program? Gap Insurance - coverage while in the USA Extension Insurance - coverage while abroad only Purchase coverage	Discuss with parents/guardians whether you need insurance coverage before UCEAP. If you choose to enroll for pre-program insurance coverage, click on the Purchase link.
3.	30 Days Before the Official End Date of UCEAP Program	Will you need insurance longer than 31 days after the official end of the program? Gap Insurance - coverage while in the USA Extension Insurance - coverage while abroad only Purchase coverage	Discuss with parents/guardians whether you need insurance coverage after UCEAP. If you choose to enroll for post-program insurance coverage, click on the Purchase link.
4.	NOW	UCEAP Insurance Plan Card	Print and carry a copy with you at all times.

Contact Information

24/7 Travel and Emergency Assistance while abroad

For emergency travel assistance services including medical referrals:

Europ Assistance
Phone: 1+ (866) 451-7606 (inside the U.S.)
Phone: (011-202) 828-5896 (international collect call)
E-mail: OPS@europassistance-usa.com

Contact for Questions about Gap, Extension, and Dependent Coverage

Alex Zeron, Mercer Health & Benefits
1166 Avenue of the Americas, New York, NY 10036
Phone: +1 (212) 345-8910
Fax: +1 (212) 948-8320
E-mail: alex.zeron@mercer.com

Claims

For all claim inquiries, contact:

Administrative Concepts, Inc. (ACI)
Phone: 1+ (888) 293-9229 (inside the U.S.)
Phone: (011-610) 293-9229 (outside the U.S.)
Fax: 1+ (610) 293-9299
Email: claims@visit-aci.com

Claim Forms

There are four ways to submit a claim form to ACI: online, email, fax, mail.
There are three ways to submit supporting documentation: email, fax, mail.

Online Claims Submission

1) Register for online services with ACI claims:
You will need the UCEAP policy number, which appears on your insurance card.

The member ID requested is your UC ID number.

2) After online registration with ACI you can:

File a claim
Have immediate access to your information
Contact ACI directly with questions
Find out about your claim status

Email:

Scan claim form and receipts and attach to an email addressed to claims@visit-aci.com

Fax:

Fax claim Form and receipts to: 1+ (610) 293-9299

Mail claims and receipts to:

Administrative Concepts, Inc.
994 Old Eagle School Road, Suite 1005
Wayne, PA 19087

Calendars

University of Bordeaux I-IV, Defle, and Sciences Po
2012-13
Event	Date
Semester dates and exam schedules are still pending confirmation. Please view your specific school below when it is posted. Check back here for updates.
Official UCEAP Fall & Year Arrival and Start Date	August 21, 2012, 10am-7pm
Orientation	August 22-24, 2012
French Language Placement Test	August 24, 2012
Excursion	August 25, 2012
Intensive Language Program	August 27, 2012 - September 7, 2012
Last Day of Fall Program	December 21, 2012
Spring Official EAP Start Date	TBA
Orientation	TBA
Intensive Language Program	TBA
Excursion	TBA
Dinner	TBA
Last Day of the Year Program	End of May 2013

University of Bordeaux I*
2012-13
Event	Date
Semester I	TBA
Fall Break	TBA
Christmas Break	TBA
Exams	TBA**
Semester II: Bordeaux 1 (L1)	TBA
Semester II: Bordeaux 1 (L2)	TBA
Semester II: Bordeaux 1 (L3)	TBA
February Break	TBA
Easter Break	TBA
Exams	TBA
Mathematics, Physics/Chemistry, Geology, Biology, Engineering, Computer Science *In most cases, fall-only students may make special arrangements to complete exams by late December. Dates vary among faculties and departments.

University of Bordeaux II, Victor Ségalen*
2012-13
Event	Date
Semester I (Biology) Classes	September 3, 2012 - December 21, 2012
Semester I Classes	September 10, 2012 - December 21, 2012
Fall Break	October 27, 2012 - November 4, 2012
Christmas Break	December 22, 2012 - January 6, 2013
Exams	January 7-18, 2013**
Semester II (Biology) Classes	January 7, 2013 - April 26, 2013
Semester II Classes	January 21, 2013 - April 26, 2013
Break	TBA
Easter Break	TBA
Exams	TBA
Medical School (including Life Science: biology, biochemistry), Psychology, Sociology, Anthropology, Education Science *In most cases, fall-only students may make special arrangements to complete exams by late December. Dates vary among faculties and departments.

University of Bordeaux III, Michel de Montaigne*
2012-13
Event	Date
Semester I Classes	September 17, 2012 - December 21, 2012
Break	October 27, 2012 - November 4, 2012
Christmas Break	December 22, 2012 - January 6, 2013
Exams	January 7-19, 2013**
Semester II Classes	January 21, 2013 - April 12, 2013
Easter Break	April 13-21, 2013
Exams	April 22, 2013 - May 4, 2013
Literature, Linguistics, Greek and Latin, History and Geography, Art History, Archaeology, Plastic Arts and Applied Arts, Theater, Cinema, Music, Languages, Urban Planning, Social Communication, Philosophy *In most cases, fall-only students may make special arrangements to complete exams by late December. Dates vary among faculties and department. s

University of Bordeaux IV, Montesquieu*
2012-13
Event	Date
Semester I Classes	TBA
Break	TBA
Christmas Break	TBA
Exams	TBA**
Semester II Classes	TBA
Break	TBA
Easter Break	TBA
Exams	TBA
Law, Economics, Finance/Management, Economic and Social Administration *In most cases, fall-only students may make special arrangements to complete exams by late December. Dates vary among faculties and departments.

Institut d’Etudes Politiques*
2012-13
Event	Date
Semester I Classes	September 17, 2012 - December 21, 2012
Break	October 27, 2012 - November 4, 2012
Exams	December 17-21, 2012
Christmas Break	December 22, 2012 - January 20, 2013
Semester II Classes	January 21, 2013 - April 27, 2013
Break	March 9-17, 2013
Easter Break	April 27, 2013 - May 5, 2013
Exams	May 6-17, 2013
*Political Science, International Relations, Finance/Management, Center for Black African Studies (CEAN)

DEFLE
2012-13
Event	Date
Semester I Classes	TBA
Break	TBA
Exams	TBA
Christmas Break	TBA
Semester II Classes	TBA
Break	TBA
Easter Break	TBA
DEFLE Exams	TBA

Policies and Contracts

This section contains important policies that address your rights and responsibilities while on UCEAP. While not all-inclusive, the policies outline many of your rights and responsibilities as a UCEAP student. You must know and abide by UCEAP policies and procedures, even when such requirements exceed those of your UC campus.

UCEAP Student Agreement: While participating in UCEAP, you remain enrolled in the University of California. The UCEAP Student Agreement, which you sign electronically before you can participate in UCEAP, outlines certain conditions and responsibilities of your participation. If is your informed consent and contract with UCEAP and UC.

The following policies implement various provisions of the University of California Policies Applying to Campus Activities, Organizations, and Students effective October 9, 2009.

Official UCEAP Policies

Petitions

Participation Petitions

Study List Petitions

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Univ. of Bordeaux
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