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Ghana  2011-12
Univ. of Ghana - Spring

UCEAP Travel Requirements

Your first payment date is May 1, 2011 for fall/year and November 1, 2011 for spring. This is also the deadline to withdraw from the program without EAP financial penalty. Additional withdrawal fees may apply for some programs. Consult the Money Matters tab above for details.
​

Instructions:

Materials will be posted to this Participants page as they become available. Review all linked instructions in the Predeparture Checklist as soon as possible. Review each tab above and plan ahead to meet deadlines. Contact UCEAP Operations if you have any difficulties completing the Predeparture Checklist.

UCEAP Operations Contacts

Ciara Ristig, Program Advisor: cristig@eap.ucop.edu
Amy Frohlich, Program Specialist: afrohlich@eap.ucop.edu
Phone: (805) 893-6152
Mailing Address:
UCEAP Systemwide Office—Ghana
6950 Hollister Avenue, Suite 200
Goleta, CA 93117-5823
PreDeparture Checklist
Item
Due Date
(Not a postmark date)
Read and Complete
Submit To
Completed
Completed
 
1
Now
Official UCEAP Guides
Read both of these guides.
Most of your questions will be answered here.
2
Now – throughout
the end of your
program
Contact and Passport Information
3
Fall/year:
April 14, 2011
Spring:
October 21, 2011
Student Agreement and Waiver of Liability
4
Fall/year:
April 14, 2011
Spring:
October 21, 2011
Seven (7) Passport-size Photographs
5
Fall/year:
April 14, 2011
Spring:
October 21, 2011
University of Ghana Application for Admission
6
Fall/year:
April 14, 2011
Spring:
October 21, 2011
Housing
7
Fall/year:
April 14, 2011
Spring:
October 21, 2011
Special Study Project
8
Fall/year:
April 14, 2011
Spring:
October 21, 2011
UCEAP Application Cover Sheet
9
Fall/year:
April 14, 2011
Spring:
October 21, 2011
Authorization for Medical or Surgical Consultation / Treatment
10
Fall/year:
April 14, 2011
Spring:
October 21, 2011
Request for Disability Accommodation Abroad (if applicable)
11
Fall/year:
April 14, 2011
Spring:
October 21, 2011
Requirements for Students Taking Dependents or Traveling Companions
(if applicable)
UCEAP Systemwide Office and online payment to ACI
12
Fall/year:
April 14, 2011
Spring:
October 21, 2011
Online Travel Health Course
13
Fall/year:
May 1, 2011
Spring:
November 1, 2011
UCEAP Health Clearance
14
Fall/year: May
Spring: November
UCEAP Participation Letter
Keep this letter for your records
15
Fall/year: May
Spring: November
Student Visa
16
Fall/year:
May 20, 2011
Spring: TBA
Arrival Information
17
*Reference Only*
Health and Safety Information
*Reference Only*
 
 

Money Matters

​For financial questions, review the 2011-12 UCEAP Guide to Study Abroad before contacting your EAP Finance Analyst at studentfinance@eap.ucop.edu.
​

EAP Student Budgets and Payment Vouchers

Payment Instructions

Fees

Release of Financial Information to a Third Party Authorization/Restriction

Electronic Funds Transfer (EFT) Authorization

 

 

 

 

 

 

 

 

 

 

 

 

 

Insurance Information

​
  • As a UCEAP participant you are automatically covered by UCEAP insurance anywhere in the world 14 days before the official start of the program and up to  
    31 days after the official end of the program.
  • See specific contact information and claim forms below.
  • Make sure you are covered by insurance before and after UCEAP.
READ AND UNDERSTAND IMPORTANT INSURANCE INFORMATION
Item
Review Before
Documents
Reviewed
Completed
 

A

Your departure date

Important Summary of Insurance Plans and Deadlines

B

Your departure date

UCEAP Insurance Plan

 


Contact Information

24/7 Travel and Emergency Assistance while abroad

For emergency travel assistance services including medical referrals:
Europ Assistance
Phone: 1+ (866) 451-7606 (inside the U.S.)
Phone: (011-202) 828-5896 (collect calls outside the U.S.)
E-mail: OPS@europassistance-usa.com

For online enrollment in extension or gap insurance

ACI enrollment form


Claims

For all claim inquiries, contact:
Administrative Concepts, Inc. (ACI)
Phone: 1+ (888) 293-9229 (inside the U.S.)
Phone: (011-610) 293-9229 (outside the U.S.)
Fax: 1+ (610) 293-9299
Email:  claims@visit-aci.com


Mail claims to:
Administrative Concepts, Inc.
994 Old Eagle School Road, Suite 1005
Wayne, PA 19087

Claim Forms

Electronic Claims Submission
It is a two-step process: 1) create an online account with ACI and submit a claim 2) Scan receipts, and other supporting documentation, and email them as an attachment to the ACI email:  claims@visit-aci.com

Free online registration for online services with ACI claims 

You will need the UCEAP policy number, which appears on your insurance card. The complete policy number should be entered, letters included, all capitals no dashes or spaces.
The member ID requested is your UC ID number

After registration you can:

  • File a claim
  • Have immediate access to your information
  • Contact ACI directly with questions
  • Find out about your claim status

Contact for Gap, Extension, and Dependent Coverage

Alex Zeron, Mercer Health & Benefits
1166 Avenue of the Americas, New York, NY 10036
Phone: +1 (212) 345-8910
Fax: +1 (212) 948-8320
E-mail: alex.zeron@mercer.com

 

Calendars

​Program calendars are updated as dates become available. Do not make any travel arrangements until the dates for your program option are posted. If dates are unavailable, see the previous year's calendar for a general idea.
​​
University of Ghana, Legon
2011-12
Event
Date
*UCEAP offers a group flight for this program. Details are sent by e-mail in March and October.
Fall Official UCEAP Arrival Date* July 27, 2011 by 1:30pm
Mandatory Orientation and Registration July 28-13, 2011
Term I August 15-December 17, 2011
First Term Ends December 18, 2011
Spring Official UCEAP Arrival Date* January 18, 2012 by 1:30pm
Mandatory Orientation and Registration January 19-29, 2012
Term II January 30-April 27, 2012
Exams May 7-26, 2012
Group Flight Returns May 27, 2012
   

Policies and Contracts

​

This section contains policies that are important to you as a University of California Education Abroad Program student. While the selection of policies is not intended to be all-inclusive, this section describes many of your rights and responsibilities as an EAP student.

The following policies implement various provisions of the University of California Policies Applying to Campus Activities, Organizations, and Students issued by the President of the University effective October 2009.

Prior to UCEAP participation, you must log on to MyEAP to read, sign, and submit the Student Agreement and Waiver of Liability. These documents are your informed consent and contracts with UCEAP outlining your obligations as a participant and understanding of official UCEAP policies. Read the contracts and the following policies carefully before departure.

Official UCEAP Policies

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