PARTICIPANTS
/ Ireland
UCEAP Travel Requirements
BeforeYouGoInfo Your first payment date is May 1, 2012. This is also the deadline to withdraw from the program without UCEAP financial penalty. Additional withdrawal fees may apply for some programs.
Consult the Money Matters tab above for details.
BeforeYouGoBody Instructions:
Materials will be posted to this Participants page as they become available. Review all linked instructions in the Predeparture Checklist as soon as possible. Review each tab above and plan ahead to meet deadlines. Contact UCEAP Operations if you have any difficulties completing the Predeparture Checklist.
UCEAP Operations Contacts
Mailing Address:
UCEAP Systemwide Office—Ireland (specify Fall, Year, or Spring)
6950 Hollister Avenue, Suite 200
Goleta, CA 93117-5823
PreDeparture Checklist | Item |
Due Date
(Not a postmark date) |
Read and Complete |
Submit To |
Completed  |
|---|
| |
1 |
Now |
Official UCEAP Guides
|
Read both of these guides. Most of your questions will be answered here. |
|
2 |
Now – through
end of program |
Contact and Passport Information
|
Online in MyEAP |
|
| 3 |
Read now |
Visa Instructions |
Keep for reference |
|
4 |
April 26, 2012 |
Student Agreement and
Waiver of Liability
|
Online in MyEAP |
|
| 5 |
|
Two (2) Passport-size Photographs
|
|
|
6 |
April 26, 2012
|
Request for Disability Accommodation Abroad
(if applicable)
|
UCEAP
Systemwide
Office |
|
| 7 |
April 26, 2012
|
Requirements for Students Taking Dependents or Traveling Companions (if applicable)
|
UCEAP
Systemwide
Office and
online payment
to ACI |
|
| 8 |
|
Letter and "I Understand" Form |
|
|
| 9 |
June 29, 2012
|
UCEAP Health Clearance
|
|
|
10 |
Read before making flight reservation |
Arrival/Orientation Information
|
Hand-carry abroad with you |
|
| 11 |
Now - through end of program |
Personal Planner |
Keep for reference |
|
Money Matters
FinancesBody UCEAP Student Budget(s) and Payment Vouchers
Notice regarding Fall, Winter and Spring UC tuition
Systemwide tuition and fees for 2012-13 have not yet been determined. Figures shown represent an estimate of 2012-13 systemwide tuition and fees based on what we anticipate will be proposed for approval by The Regents of the University of California in July. Accordingly, they are subject to change; final approved 2012-13 tuition and fee levels may end up higher or lower than the amounts presented.
12-13 Payment Instructions
12-13 Fees and Penalties
Release of Financial Information (Parent Access)
Third Party Authorization/Restriction:
12-13 eRefund Direct Deposit (Electronic Funds Transfer Authorization (EFT))
Frequently Asked Questions
Insurance Information
InsuranceBody As a UCEAP participant you are automatically covered anywhere in the world by UCEAP insurance, which is separate from SHIP. UCEAP insurance will cover you 14 days before the official start of your program and up to 31 days after the official end of your program.
Scroll down for specific contact information, claim instructions, and forms.
Make sure you are covered by insurance before and after your UCEAP program.
UCEAP Insurance ChecklistItem |
Deadline |
Read |
Instructions |
|---|
| |
1. |
Act NOW
Do not be uninsured, plan ahead to meet enrollment deadlines listed below for optional coverage |
UCEAP Insurance
chapter in UCEAP Guide to Study Abroad
|
Share this with your parents or guardians. |
|
2. |
UCEAP Predeparture
Withdrawal Deadline |
Will you need insurance sooner than 14 days before the official start of the program?
|
Discuss with parents/guardians whether you need insurance coverage before UCEAP.
If you choose to enroll for pre-program insurance coverage, click on the Purchase link. |
|
3. |
30 Days Before the Official End Date of UCEAP Program |
Will you need insurance longer than 31 days after the official end of the program?
|
Discuss with parents/guardians whether you need insurance coverage after UCEAP.
If you choose to enroll for post-program insurance coverage, click on the Purchase link. |
|
| 4. |
NOW |
UCEAP Insurance Plan Card |
Print and carry a copy with you at all times. |
|
Contact Information
24/7 Travel and Emergency Assistance while abroad
For emergency travel assistance services including medical referrals:
Europ Assistance Phone: 1+ (866) 451-7606 (inside the U.S.) Phone: (011-202) 828-5896 (international collect call) E-mail: OPS@europassistance-usa.com
Contact for Questions about Gap, Extension, and Dependent Coverage
Alex Zeron, Mercer Health & Benefits 1166 Avenue of the Americas, New York, NY 10036 Phone: +1 (212) 345-8910 Fax: +1 (212) 948-8320 E-mail: alex.zeron@mercer.com
Claims
For all claim inquiries, contact:
Administrative Concepts, Inc. (ACI) Phone: 1+ (888) 293-9229 (inside the U.S.) Phone: (011-610) 293-9229 (outside the U.S.) Fax: 1+ (610) 293-9299 Email: claims@visit-aci.com
Claim Forms
There are four ways to submit a claim form to ACI: online, email, fax, mail.
There are three ways to submit supporting documentation: email, fax, mail.
Online Claims Submission
The member ID requested is your UC ID number.
2) After online registration with ACI you can:
- File a claim
- Have immediate access to your information
- Contact ACI directly with questions
- Find out about your claim status
Email:
Fax:
Fax claim Form and receipts to: 1+ (610) 293-9299
Mail claims and receipts to:
Administrative Concepts, Inc.
994 Old Eagle School Road, Suite 1005
Wayne, PA 19087
Calendars
CalendarsInfo Program calendars are updated as dates become available.
Do not make any travel arrangements until the dates for your program option are posted. If dates are unavailable, see the previous year's calendar for a general idea.
CalendarsBody Ireland Universities
University College Cork
2012-13 | Event |
Date |
|---|
*Arrive earlier if necessary to move into housing you have prearranged or to look for
private housing.
|
| Official EAP Start Date |
*September 13, 2012 |
| EAP Orientation in Dublin |
September 13 (11am)-September 15 (8am), 2012
Aer Lingus flights from LAX arrive in Dublin at 7:50am so there is time to get to the orientation site by 11am. |
| Housing Opens |
Arrange your move-in date directly with housing office or landlord. |
| Orientation at University College Cork |
September 19-21, 2012 |
| Term I |
September 24-December 14, 2012 |
Official EAP Start Date
Spring Term Option |
*January 2, 2013 |
| EAP Orientation in Cork |
January 2, 2013 |
| Orientation at University College Cork |
January 2, 2013 |
| Housing Opens |
Arrange your move-in date directly with housing office or landlord. |
| Orientation at University College Cork |
January 4, 2013 |
| Term II |
January 3-March 29 and
May 1-31, 2013 |
Ireland Universities
National University of Ireland, Galway
2012-13 | Event |
Date |
|---|
*Arrive earlier if necessary to move into housing you have prearranged or to look for
private housing.
|
| Official EAP Start Date |
*August 28, 2012 |
| EAP Orientation in Galway |
August 29 (noon)-August 30 (noon), 2012 |
| Housing Opens |
Arrange your move-in date directly with housing office or landlord. |
| Orientation at NUI Galway |
August 30-31, 2012 |
| Term I |
September 3-December 14, 2012 |
Official EAP Start Date for
Spring Term Option |
*January 2, 2013 (to be confirmed) |
| EAP Orientation in Galway |
January 3 (10am-8pm), 2013 |
| Housing Opens |
Arrange your move-in date directly with housing office or landlord. |
| Orientation at NUI Galway |
January 4, 2013 (to be confirmed) |
| Term II |
January 7-March 27 and April 19-May 17, 2013 |
Ireland Universities
Trinity College Dublin
2012-13 | Event |
Date |
|---|
*Arrive earlier if necessary to move into housing you have prearranged or to look for
private housing. |
| Official EAP Start Date |
*September 13, 2012 |
| EAP Orientation in Dublin |
September 13 (11am)-September 15 (8am), 2012
Aer Lingus flights from LAX arrive in Dublin at 7:50am so there is time to get to the orientation site by 11am. |
| Housing Opens |
Arrange your move-in date directly with housing office or landlord. |
| Orientation at Trinity College Dublin |
September 17-21, 2012 |
| Term I |
September 24-December 14, 2012 |
Official EAP Start Date for
Spring Term Option |
TBA |
| EAP Orientation in Dublin |
January 4 (10am-8pm), 2013 |
| Housing Opens |
Arrange your move-in date directly with housing office or landlord. |
| Orientation at Trinity College Dublin |
January 10-11, 2013 |
| Term II |
January 14-April 5, 2013 and
April 22 or 29 TBA-May 17 or 24 TBA, 2013 |
Ireland Universities
University College Dublin
2012-13 | Event |
Date |
|---|
| *Arrive earlier if necessary to move into housing you have prearranged or to look for private housing. |
| Official EAP Start Date |
*August 30, 2012 |
| EAP Orientation in Dublin |
August 30 (3pm)-September 1 (8am), 2012 |
| Housing Opens |
Arrange your move-in date directly with housing office or landlord. |
| Orientation at University College Dublin |
September 3-7, 2012 |
| Term I |
September 10-December 21, 2012 |
Official EAP Start Date for
Spring Term Option |
*January 12, 2013 (to be confirmed) |
| EAP Orientation in Dublin |
January 12 (11am)-January 14 (8am), 2013
Aer Lingus flights from LAX arrive in Dublin at 7:50am so there is time to get to the orientation site by 11am. |
| Housing Opens |
Arrange your move-in date directly with housing office or landlord. |
| Orientation at University College Dublin |
January 16-18, 2013 |
| Term II |
January 21-March 11 and March 22-May 18, 2013 |
Policies and Contracts
PoliciesInfo
PoliciesBody This section contains important policies that address your rights and responsibilities while on UCEAP. While not all-inclusive, the policies outline many of your rights and responsibilities as a UCEAP student. You must know and abide by UCEAP policies and procedures, even when such requirements exceed those of your UC campus.
UCEAP Student Agreement: While participating in UCEAP, you remain enrolled in the University of California. The UCEAP Student Agreement, which you sign electronically before you can participate in UCEAP, outlines certain conditions and responsibilities of your participation. If is your informed consent and contract with UCEAP and UC.
The following policies implement various provisions of the University of California Policies Applying to Campus Activities, Organizations, and Students effective October 9, 2009.
Official UCEAP Policies
Petitions
PetitionsBody Participation Petitions
Study List Petitions
Immersion - Ireland Universities
(Ireland)
apply now
|