PARTICIPANTS
/ Italy
UCEAP Travel Requirements
BeforeYouGoInfo Your first payment date is May 1, 2012. This is also the deadline to withdraw from the program without UCEAP financial penalty. Additional withdrawal fees may apply for some programs.
Consult the Money Matters tab above for details.
BeforeYouGoBody Instructions:
Materials will be posted to this Participants page as they become available. Review all linked instructions in the Predeparture Checklist as soon as possible. Review each tab above and plan ahead to meet deadlines. Contact UCEAP Operations if you have any difficulties completing the Predeparture Checklist.
UCEAP Operations Contacts
Mailing Address:
UCEAP Systemwide Office—Italy, Bologna
6950 Hollister Avenue, Suite 200
Goleta, CA 93117-5823
PreDeparture Checklist | Item |
Due Date
Not a postmark date |
Read and Complete |
Submit To |
Completed  |
|---|
| |
1 |
Review Now -
and refer back often |
Official UCEAP Guides
|
Read both of these guides. Most of your questions will be answered here. |
|
2 |
Now –
throughout the end
of your program |
Contact and Passport Information
|
Online in MyEAP |
|
3 |
April 10, 2012 |
Student Agreement and
Waiver of Liability
|
Online in MyEAP |
|
| 4 |
April 10, 2012 |
Seven (7) Passport-size Photographs
|
|
|
5 |
April 10, 2012
|
Request for Disability Accommodation Abroad
if applicable)
|
UCEAP
Systemwide
Office |
|
| 6 |
April 10, 2012
|
Requirements for Students Taking Dependents or Traveling Companions (if applicable)
|
UCEAP
Systemwide
Office and
online payment
to ACI |
|
| 7 |
June 25, 2012 |
UCEAP Health Clearance
|
|
|
| 8 |
Read Now
Do NOT lose these letters!! |
UCEAP Participation Letter
|
Keep these letters in a safe place! |
|
| 9 |
Make your appointment NOW for no earlier than
May 28, 2012
and no later than June 26, 2012
MAKE COPIES OF ALL FORMS FOR YOUR RECORDS! |
Italian Student Visa
For UCI, UCLA, UCR, UCSB, & UCSD students
|
Italian Consulate General Los Angeles |
|
| 10 |
Report to the Consulate no earlier than May 28, 2012
and no later than June 25, 2012
MAKE COPIES OF ALL FORMS FOR YOUR RECORDS! |
Italian Student Visa
For UCB, UCD, UCM & UCSC students
|
Italian Consulate General San Francisco |
|
| 11 |
Read Now -
Make copies of forms as instructed |
Residence Permit Information and Instructions
|
Review again prior to going abroad |
|
| 12 |
Read Now - Refer back later. This will be useful while you are abroad. |
Bologna Guide
|
|
? |
13 |
July 23, 2012
Check your program start date and time prior to booking your flight! |
Arrival Information
|
UCEAP
Systemwide
Office |
|
Money Matters
FinancesBody UCEAP Student Budget(s) and Payment Vouchers
Notice regarding Fall, Winter and Spring UC tuition
Systemwide tuition and fees for 2012-13 have not yet been determined. Figures shown represent an estimate of 2012-13 systemwide tuition and fees based on what we anticipate will be proposed for approval by The Regents of the University of California in July. Accordingly, they are subject to change; final approved 2012-13 tuition and fee levels may end up higher or lower than the amounts presented.
12-13 Payment Instructions
12-13 Fees and Penalties
Release of Financial Information (Parent Access)
Third Party Authorization/Restriction:
12-13 eRefund Direct Deposit (Electronic Funds Transfer Authorization (EFT))
Frequently Asked Questions
Insurance Information
InsuranceBody As a UCEAP participant you are automatically covered anywhere in the world by UCEAP insurance, which is separate from SHIP. UCEAP insurance will cover you 14 days before the official start of your program and up to 31 days after the official end of your program.
Scroll down for specific contact information, claim instructions, and forms.
Make sure you are covered by insurance before and after your UCEAP program.
UCEAP Insurance ChecklistItem |
Deadline |
Read |
Instructions |
|---|
| |
1. |
Act NOW
Do not be uninsured, plan ahead to meet enrollment deadlines listed below for optional coverage |
UCEAP Insurance
chapter in UCEAP Guide to Study Abroad
|
Share this with your parents or guardians. |
|
2. |
UCEAP Predeparture
Withdrawal Deadline |
Will you need insurance sooner than 14 days before the official start of the program?
|
Discuss with parents/guardians whether you need insurance coverage before UCEAP.
If you choose to enroll for pre-program insurance coverage, click on the Purchase link. |
|
3. |
30 Days Before the Official End Date of UCEAP Program |
Will you need insurance longer than 31 days after the official end of the program?
|
Discuss with parents/guardians whether you need insurance coverage after UCEAP.
If you choose to enroll for post-program insurance coverage, click on the Purchase link. |
|
| 4. |
NOW |
UCEAP Insurance Plan Card |
Print and carry a copy with you at all times. |
|
Contact Information
24/7 Travel and Emergency Assistance while abroad
For emergency travel assistance services including medical referrals:
Europ Assistance Phone: 1+ (866) 451-7606 (inside the U.S.) Phone: (011-202) 828-5896 (international collect call) E-mail: OPS@europassistance-usa.com
Contact for Questions about Gap, Extension, and Dependent Coverage
Alex Zeron, Mercer Health & Benefits 1166 Avenue of the Americas, New York, NY 10036 Phone: +1 (212) 345-8910 Fax: +1 (212) 948-8320 E-mail: alex.zeron@mercer.com
Claims
For all claim inquiries, contact:
Administrative Concepts, Inc. (ACI) Phone: 1+ (888) 293-9229 (inside the U.S.) Phone: (011-610) 293-9229 (outside the U.S.) Fax: 1+ (610) 293-9299 Email: claims@visit-aci.com
Claim Forms
There are four ways to submit a claim form to ACI: online, email, fax, mail.
There are three ways to submit supporting documentation: email, fax, mail.
Online Claims Submission
The member ID requested is your UC ID number.
2) After online registration with ACI you can:
- File a claim
- Have immediate access to your information
- Contact ACI directly with questions
- Find out about your claim status
Email:
Fax:
Fax claim Form and receipts to: 1+ (610) 293-9299
Mail claims and receipts to:
Administrative Concepts, Inc.
994 Old Eagle School Road, Suite 1005
Wayne, PA 19087
Calendars
CalendarsInfo Program calendars are updated as dates become available.
Do not make any travel arrangements until the dates for your program option are posted. If dates are unavailable, see the previous year's calendar for a general idea.
CalendarsBody University of Bologna
2012-13 | Event |
Date |
|---|
*Quarter-campus students will not be able to return in time for the UC winter quarter. Berkeley and Merced students will be able to arrange to leave in time to return for the UC spring semester, but this may require a restricted course selection or special arrangements with individual professors. In some case, exams run through mid-February.
**Second semester courses end at the end of May, but exams may be given until late July. Schedule your return flight accordingly, leaving adequate time to prepare for exams. Exams are offered at least three times, and you may sign up for the date you prefer. |
| Official Arrival and Start Date for Pre-ILP |
June 18, 2012 (9am–4pm) |
| Mandatory Orientation |
June 19, 2012 |
| Language Placement Tests |
June 20, 2012 |
| Pre-ILP Program |
June 21-August 8, 2012 |
| Exams |
August 7-8, 2012 |
| Departure |
August 9, 2012 |
| Fall & Year Official Start Date for ILP |
August 24, 2012 |
| Mandatory Orientation |
August 24-25, 2012 |
| ILP Courses |
August 27-September 21, 2012 |
| Field Trip (required) |
September 7, 2012 |
| Semester I Courses |
September 24, 2012 (most departments)-
January 2013 |
| Bologna Local Holiday |
October 4, 2012 |
| Fall National Holidays |
November 1; December 8, 2012 |
| Winter Break |
December 22, 2012-January 6, 2013 |
| Semester I Exams* |
Starting mid-January 2013 |
| Official Fall Semester End Date* |
January 31, 2013 |
Spring Official Start Date for ILP
(for Spring-only students) |
January 4, 2013 |
| Mandatory Orientation |
January 4-5, 2013 |
| ILP Courses |
January 7-25, 2013 |
| Field Trip (required) |
January 12, 2013 (Saturday) |
| Semester II Courses |
January 27-Mid-May 2013 |
| Spring National Holidays |
January 1, 6; March 31; April 1, 25; May 1; June 2, 2013 |
| Spring Break |
March 29-April 1, 2013 |
| Semester II Exams** |
Late May-July 19, 2013 |
| Official Spring Semester End Date** |
July 19, 2013 |
Policies and Contracts
PoliciesInfo
PoliciesBody This section contains important policies that address your rights and responsibilities while on UCEAP. While not all-inclusive, the policies outline many of your rights and responsibilities as a UCEAP student. You must know and abide by UCEAP policies and procedures, even when such requirements exceed those of your UC campus.
UCEAP Student Agreement: While participating in UCEAP, you remain enrolled in the University of California. The UCEAP Student Agreement, which you sign electronically before you can participate in UCEAP, outlines certain conditions and responsibilities of your participation. If is your informed consent and contract with UCEAP and UC.
The following policies implement various provisions of the University of California Policies Applying to Campus Activities, Organizations, and Students effective October 9, 2009.
Official UCEAP Policies
Petitions
PetitionsBody Participation Petitions
Study List Petitions
|