UCEAP Travel Requirements
Your first payment date is December 1, 2018. This is also the deadline to withdraw from the program without UCEAP financial penalty. Additional withdrawal fees may apply for some programs.
Consult the Money Matters tab above for details about your UCEAP fees.Campus Health Insurance Requirement: You are responsible for either 1) paying the health insurance fee at your UC campus, or 2) obtaining a health insurance waiver from your UC campus.
Materials will be posted here as they become available.
Review all linked instructions in the Pre-Departure Checklist as soon as possible.
Review each tab and plan ahead to meet all deadlines.
Phone: (805) 893-6152
UCEAP Systemwide Office—[JAPAN DOSHISHA]
6950 Hollister Avenue, Suite 200
Goleta, CA 93117-5823
2018-19 Payment Due Dates and Amount Due
- First payment of $950.00 is due by: December 1, 2018
- Refer to the second page of your UCEAP Student Budget (available below) for subsequent payment due dates.
- Financial Aid Students: Your first payment is deferred until the second payment due date. Your MyEAP account will automatically be assessed a late payment fee for the first payment, which will be reversed if/when UCEAP receives your financial aid.
- 20119-20 Financial Aid Disbursement Schedule
2019-20 Payment Instructions
UCEAP Program Budget(s) and Payment Schedules
Notice regarding Fall, Winter and Spring UC tuition
Actual tuition, fees, and charges are subject to change by the Regents of the University of California and could be affected by increases or reductions in State funding, or other developments.
2018-19 Fees and Penalties
Release of Financial Information (Parent Access)
Third Party Authorization/Restriction:
2018-19 eRefund Direct Deposit (Electronic Funds Transfer Authorization (EFT))
Frequently Asked Questions
KNOW BEFORE YOU GO. Important information about the UCEAP travel insurance policy and your campus student health insurance plan.
As a UCEAP participant, the UCEAP travel insurance policy provides primary coverage while traveling outside the U.S.
The UCEAP travel insurance policy cannot substitute the minimum essential coverage (MEC) mandated by the Affordable Care Act (ACA) that requires most individuals to have qualified health insurance for each month of the year, including while living and studying abroad.
The University of California requires you to have a MEC plan (campus student health insurance or a private plan) while studying abroad through UCEAP. As all registered UC students, you are responsible for either 1) paying the required campus health insurance fee at your UC campus, or 2) obtaining a health insurance waiver at your UC campus.
Inform yourself before you travel. Read important information and details about your UCEAP travel insurance below.
The UCEAP travel insurance automatically covers UC students anywhere in the world 14 days before the official start, through 31 days after, the official end, of your UCEAP program.
The UCEAP travel insurance is not the same as the UC campus health insurance plan.
KNOW BEFORE SEEKING CARE: Preventive care is not a benefit included in the UCEAP travel insurance policy.
You are financially responsible for any charges for medical services that are not included benefits in the policy and for any charges over an above the “maximum allowable amount”.
If sick or injured while abroad, contact the local staff for instructions to get medical care. As many local health care providers will not bill U.S. insurance companies directly for services rendered, you must pay for your own non-emergency medical costs up front and file a claim to be reimbursed. For questions regarding the benefits provided under the travel insurance contact firstname.lastname@example.org
KNOW BEFORE YOU NEED CARE: Review information below for details.
Student Travel Insurance Checklist
Important - Plan Ahead
Review travel insurance policy documents:
- You are automatically covered.
Email email@example.com for questions about eligibility or benefits.
SHARE with your parents or guardians.
Coverage starts 14 days before the official start of the program; ends 31 days after the last day of the program.
Refer to your program calendar on the Participants page.
7 days before desired period of coverage for extension insurance (out-of-country coverage only)
Need out-of-country coverage sooner than 14 days before the official start of your program?
DISCUSS with family if you will need out-of country coverage insurance coverage before or after UCEAP.
7 days before the official end date of UCEAP program for extension insurance (out-of-country coverage only)
Need out-of-country coverage longer than 31 days after the official end of the program?
DISCUSS with family if you will need out-of-country insurance coverage after UCEAP.
||PRINT CARD NOW
||PRINT and carry a copy with you at all times.
Questions about UCEAP Coverage, Benefits, and Claims?
Administrative Concepts, Inc. (ACI)
Phone: 1+ (888) 293-9229 (inside the U.S.)
Phone: 1+ (610) 293-9229 (outside the U.S.)
How to File an Insurance Claim
In Case of an Emergency
- Contact local emergency services.
- Proceed to the emergency room of the local hospital.
- Contact the UCEAP local staff and/or host institution staff.
- Contact 24/7 United Healthcare Global Emergency Response Center
1-800-527-0218 (U.S. and Canada)
1-410-453-6330 (international call if outside the U.S.)
Questions about Travel Insurance Extension and Dependent Coverage?
Alex Zeron, Mercer Health & Benefits
1166 Avenue of the Americas, New York, NY 10036
Phone: +1 (212) 345-8910
Fax: +1 (212) 948-8320
Program calendars are updated as dates become available.
Do not make any travel arrangements until the dates for your program option are posted. If dates are unavailable, see the previous year's calendar for a general idea.
Language & Culture
Doshisha University, Kyoto
|Official EAP Arrival Date in Kyoto*
|| March 25, 2019|
|Mandatory UC Orientation at Doshisha
|| March 26, 2019|
|| March 26, 2019|
|Japanese Placement Exam
|| March 27, 2019|
|Mandatory Doshisha Orientation
|| March 27-29, 2019|
|| April 1 - August 8, 2019|
|| July 29 - August 8, 2019|
|Official End Date
|| August 8, 2019|
|| By August 22, 2019 (cannot move out Aug 12-16)|
|*wait for official acceptance from Doshisha before purchasing airfare.
|| Students arrange their own accommodations for the first night in Japan. |
Policies and Contracts
When you choose to participate in UCEAP, you accept the rights and responsibilities of membership in the UCEAP community.
This section contains important policies that address your rights and responsibilities while on UCEAP. It is your responsibility to read, understand, and abide by all policies and procedures, even when they exceed those of your UC campus.
The following UCEAP policies implement various provisions of the University-wide Policies Applying to Campus Activities, Organizations, and Students.
Official UCEAP Policies
Study List Petitions
Research, Internship, and Independent Study Forms
Evaluation of UCEAP Coursework for Credit
To the Student:
Please provide a copy of this coversheet
together with all the relevant information you have about each class that you wish to petition for credit, including:
- The MyEAP course catalog description.
- The syllabus and/or reading list (Note: syllabi may not be in use in all countries)
- Any graded papers, projects or examinations which you completed