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UC Los Angeles Pre-Arrival Instructions

Contact Information
UCEAP Reciprocity Information
UCEAP Campus Office-IEO
B300 Murphy Hall
Box 957108
405 Charles E. Young Dr.
Los Angeles, CA 90095-7108
Mail Code: 710801
Phone: (310) 794-9820
Fax: (310) 794-4428
Contact: Danilo Bonilla
Welcome Letter
Moving upstairs!
The International Education Office will be moving in late-September.  Look for us in our new location - 1332 Murphy Hall
Visa & Immigration Information
Dashew Center for International Students and Scholars
106 Tom Bradley Int'l Hall
417 Charles Young Dr. 
Los Angeles CA 90095
Phone: (310) 825-1681
Fax: (310) 206-1612
Community Resource Handbook
Housing is not guaranteed. Be aware that the standard rental contract for housing accommodations is nine months (or until the end of the academic year for students arriving in January). Students leaving their housing before the end of the agreement may be subject to a cancellation fee.

University Residence Halls and Apartments (UC Housing)

Undergraduate students
Housing Assignment Office
Address: Housing Administration Building, Sproul Hall, 360 De Neve Dr., University of California, Los Angeles CA 90095-1383
Phone: (310) 206-7011
Fax: (310) 206-4222
E-mail You may ask a question or send an e-mail using this site.
Application Select the Undergraduate Housing Application link.
Application Deadline: June 1, 2013
Review Deadlines Carefully: Students must submit the online application, pay the $30 non-refundable application fee, and make initial payment and all remaining payments by the deadlines stated on the on-line housing offer.

Students are not guaranteed a particular type of housing
and will be assigned on a space-available basis as long as they meet the housing application deadline.
Application Fee Required: $30 (non-refundable). Payment on-line by valid credit (Visa, Master Card, & Discover) or by Automated Clearing House (ACH), which are payments made by using the bank routing numbers from your checking or savings account.
Acceptance Offer and Initial Payment Required: Accepting a housing offer is a two-step process. Once a housing offer is issued to you:

Step 1:
Accept your housing offer online by visiting, and selecting "Undergraduates -View and Accept Housing Offer." Once an offer has been accepted online, an initial charge will be posted to your BruinBill account, accessible via

Step 2: Make the initial payment. Amounts vary based on the building and room type offered, as well as the meal plan chosen. More information about the UCLA BruinBill for student housing accounts is available here.
Application Notes:
  • Students can apply for the various on-campus housing facilities, as well as University Apartments if classified as transfer level. [UCEAP students are classified as transfer level.]
  • Choose one housing preference on the housing application (facility/room type, roommate, or theme communities).
  • Rank your preferences.
Notification of Housing Assignment: Sent by e-mail; housing contract will follow. Housing contracts are sold for the academic year, or the portion remaining at the time offer is issued. Contact Housing Accounts Receivable Office to request a payment agreement if you will not be able to meet the dates and payments required by the contract.

Student Cooperative Housing (Non-UC Housing)

Graduate/Undergraduate students
University Cooperative Housing [Co-op]
Address: 500 Landfair Avenue, Los Angeles CA 90024
Phone: (310) 208-8242
(310) 824-0112
Priority Status: UCEAP students are given priority on the placement waitlist.
Application Deadline: None
Application Fee Required: $35 (non-refundable); express processing (response within 5 business days of receipt of application) is available for an additional $20 fee.
Membership Fee: $150 (payable at check-in)
Deposit Required: $1,000 (refundable)
Reservation Fee: $500 (non-refundable) fee is applied to the first rent payment of the term.
Method of Payment Options: Cashier's check, traveler's check, international money order, or credit card (Visa or Master Card) accepted. Personal checks cannot be accepted.
When completing the application form, students should identify themselves as Education Abroad Program students to benefit from priority status on the placement wait list.

Co-ops provide a living environment that may be very different from living in a campus residence hall. See definitions. Students may find smaller co-op houses quieter and cleaner while larger co-ops provide opportunities for meeting a greater variety of students.

Community Housing (Non-UC Housing)

Graduate/Undergraduate students
Community Housing Office (CHO)
Address: Housing Administration Building, Sproul Hall First Floor, 360 De Neve Dr., University of California, Los Angeles CA 90095-1495
Phone: (310) 825-4491
E-mail (You may ask a question or send an e-mail using this site.)
The office maintains a database of rental listings which includes shared and vacant apartments, rooms in private homes, studio apartments, guest houses, and short-term sublets. In addition to the on line database, the office also maintains additional resources to assist those searching for housing in the Los Angeles area.
Students with a UCLA Logon ID and password: Search and post listings for free or submit a listing indicating you are a roommate available.

Activate your UCLA Logon ID
Students who do NOT yet have a UCLA Logon ID and password: You may request a temporary account for online database access by visiting CHO and selecting the "Purchase an Annual Membership Online" option under the Affiliates menu. Enter contact information in the form, and in the Department field, enter "UCLA UCEAP Program" Once your enrollment in the UCEAP program as been verified, your account information will be emailed to you.

Other Housing Resources (Non-UC Housing)

Students should be aware that this housing is not UC sponsored or endorsed and that it not advisable to rent prior to arrival when you can visit the rental in person.
Arrival Information & Orientation


When should I arrive?:
No later than September 23, 2013
You may arrive no more than 30 days prior to the date printed on your visa certificate of eligibility (DS-2019). Students who do not have pre-arranged housing should arrive as early as possible.
Date on Certificate of Eligibility (DS-2019): September 16, 2013

Dashew Center for International Students & Scholars (DCISS) Events

Online Orientation iSTART (Mandatory)
Create a DCISS account to begin iSTART
iStart opens:  July 1, 2013
Deadline: October 11, 2013, however completing the orientation before arrival in the US is highly recommended.  
The Online Orientation and the Visa Check-In must be completed by the end of Week 2 of your first term at UCLA. If not completed you will be subject to an "all-services hold" on your Student Record. The hold which will affect your eligibility to receive services from DCISS and UCLA departments, restrict your course enrollment, and restrict your access to UCLA campus resources.
Visa Check-in (Mandatory)
September 17, 20, 23, or 25, 2013
Time: 10:00 a.m. to 1:00 p.m.
Location: DCISS, Bradley Int'l Hall
Instructions See the list of items you must take to check-in for review.

UCLA International Education Office (IEO) Events

EAP Orientation (Mandatory)

You must attend one of the arrival orientation meetings organized by the UCLA International Education Office. Danilo Bonilla will email you with instructions on how to enroll.

When selecting your session, note that there is no early move-in for students with university-housing.

  • Monday, September 16, 2013
  • Tuesday, September 17, 2013
  • Wednesday, September 18, 2013
  • Thursday, September 19, 2013
  • Friday, September 20, 2013
  • Monday, September 23, 2013
  • Tuesday, September 24, 2013
  • Wednesday, September 25, 2013
  • Thursday, September 26, 2013
  • Friday, September 27, 2013

Time: 9:00 a.m. to 10:00 a.m.
Location: Bunche Hall, 10th floor, Room 10383

Move-In Dates

Residence Hall Move-In Date: Dates vary with housing assignment.
Residents will receive an email directing them to access the Move-In Reservation System.
On Campus: September 19 - 22, 2013*
University Apartments: September 21 - 22, 2013*
*Actual date is based on your assigned move-in date.
Weyburn Terrace and Hilgard: Date varies based on contract start date.
Co-Op Move-In: September 25, 2013

Temporary Accommodation (Non-UC Housing)

Ground Transport to Campus

To get to Westwood from the LAX airport, take a taxi (approximately $30.00) or a "shuttle van." Look for the blue "Van Stop" sign outside the baggage claim area and tell the airport employee that you need a shuttle to UCLA or Westwood.
Course Enrollment
Department Links
Schedule of Classes
Course Catalog
Enrollment FAQ
MyUCLA (Your Personal Information Page)
Prerequisite Clearance Request Form
Enrollment Appointment Time: Check for your appointment time on URSA beginning June 5, 2013.

Enrollment Period for UCEAP Reciprocity students: Begins July 5, 2013
(All times are California time)
Note that students must have their UCLA Logon ID and password to enroll. Instructions will be sent by email.
Undergraduate Students
This information is for all majors except the specific majors listed below. Review general recommendations on enrollment before you begin.
If the URSA enrollment system indicates that a code/permission to enroll is required:
a) Locate the course in the Schedule of Classes
b) Consult the course description in the General Catalog to determine that you meet all course prerequisites
c) E-mail the academic counselor (see listing) or instructor to request permission to enroll (select the "Course Website" button to see the instructor’s e-mail address).
d) Include information regarding your academic preparation for any course prerequisites using the prerequisite clearance request form.
Advising pages for:
Graduate Students
Graduate students usually register after consultation with the department’s graduate advisor. Check with your host department for registration advising.
Financial Information

URSA : View your student account. Financial information is available online. You are responsible for checking your student account regularly and paying any fees that apply.

Paying Fees

Health Insurance Fees: Fees will be billed to your account each quarter.  See Health Insurance & Services information below.

Academic Resources

English as a Second Language Placement Exam (ESLPE)

Graduate UCEAP Reciprocity Students: Required of all students whose native language is not English.

Undergraduate UCEAP Reciprocity Students: Suggested for all students who anticipate that they would like to enroll in English as a Second Language (ESL) supplementary coursework. Placement exam is required to determine your course level. ESL courses are highly impacted and enrollment cannot be guaranteed.
Cost: $20 payable at the time of the exam.

Dates and Location: See Registration Information.
Health Insurance & Services
2013-14 costs and effective dates are listed below. 
Requirement: Students are automatically enrolled in the University’s Student Health Insurance Plan, unless they complete a waiver form that provides proof of equivalent coverage, and it is approved.
Cost: $510.15 per quarter (undergraduates); voluntary dental coverage is available for an additional $90.08 per term.
$879.21 per quarter (graduate). The graduate plan includes dental coverage.

Billing: Each quarter
Payment Deadline:
Fall: September 20, 2013
Winter: December 20, 2013
Spring: March 20, 2014
Instructions: For more information about requirements, benefits, and enrolling in dental coverage, go to the Ashe Center Website.
Effective Dates:
Fall: September 23, 2013 - January 1, 2014
Winter: January 2, 2014 - March 25, 2014
Spring*: March 26, 2014 - September 28, 2014

* If you are a registered student during spring quarter or semester, your spring SHIP fee provides coverage through the end of summer.
Waiver Deadlines:
Fall: September 1, 2013 - September 20, 2013
Winter: December 1, 2013 - December 20, 2013
Spring: March 1, 2014 - March 20, 2014