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UC Irvine Pre-Arrival Instructions

Contact Information
UCEAP Reciprocity Information:
Study Abroad Center (SAC)
1100 Student Services II 
University of California
Irvine CA 92697-2475
Phone: (949) 824-6343
Contact: Megan Ostovarpour
Visa & Immigration Information:
International Center
G302 Student Center
University of California
Irvine CA 92697-5255
Phone: (949) 824-7249

Resource: A reference guide for new UC Irvine students

Housing is not guaranteed. Students leaving their housing before the end of the agreement may be subject to a cancellation fee.

Campus Housing (UC-Housing)

  • Undergraduate students under 25 years of age
  • Undergraduate students 25 years of age or older
  • Graduate students all ages

Application Deadline: June 1, 2017 or as indicated.  To increase your chances for on-campus housing, submit your application as soon as possible. All applications are placed on a wait list in the order received and room assignments are made as space becomes available. 
Application Notes: Use your application ID number (obtained from your home university international office) and your student ID number (located in your UCI acceptance letter) to login.
Notification of Housing Assignments: Successful applicants will receive notification by e-mail. Check your e-mail every day if you are traveling over the holidays. The housing contract must be returned with the reservation fee by the deadline on the contract. See special instruction on deadlines and contracts.

Undergraduate students should disregard the Statement of Intent to Register (SIR) return deadline date on the housing application. The SIR is automatically returned for all UCEAP students.

Other Housing Resources (Non-UC Housing)


Students should be aware that this housing is not UC sponsored or endorsed and that it is not advisable to rent prior to arrival when you can visit the rental in person.
Arrival Information & Orientation


When should I arrive?: No later than September 24, 2017; no earlier than August 27, 2017 
You may arrive no more than 30 days prior to the date printed on your visa certificate of eligibility (DS-2019). Students who do not have pre-arranged housing are advised to arrive early.
Date on Certificate of Eligibility (DS-2019): September 25, 2017

UCI Study Abroad Center (SAC) Events

UCEAP Reciprocity Welcome Orientation (Mandatory)

Date: September 25, 2017
Time: 2:15 p.m. - 4:30 p.m. 
Location: Humanities Instructional Building (HIB), Room 100  (#610 on campus map)
Notes: Get answers to your questions about course enrollment, health insurance, obtaining a UCI student identification card and much more. There will be a campus tour so wear comfortable shoes.
Welcome (Back) Event
Date: September 28, 2017
Time: 9:30 a.m. - 11:00 a.m.
Location: Student Services II patio
Notes: Meet other reciprocity students and UCI study abroad returnees at a free breakfast. You may join the breakfast at any time.

International Center (IC) Check-In

iNavigate UCI Visa Check-In (Mandatory)
Timeline: Complete after arrival in the U.S. no later than 3 days after the program start date on your DS-2019.  (See above)
Instructions: See the list of iNavigateUCI modules and the documents you must upload.
iNavigateUCI is the International Center’s electronic visa check-in process. This process is required for all new international students and used to report your arrival to the Department of Homeland Security and to "activate" your SEVIS record.

Housing Move-In Dates

Dates vary with housing assignment.

Temporary Accommodation Information

 Cost of accommodation is subject to change.

Ground Transport to Campus

Costs and times are subject to change.
Study Abroad Center webpage
Course Enrollment

Department Links
Schedule of Classes
Browse Class Websites
Course Catalog
Enrollment Instructions: Read all instructions carefully before attempting to enroll.
UCInetID and Password These must be activated before you can use WebReg.
WebReg Enroll online and check your enrollment time ("window").
Enrollment Tutorial
Prerequisite Clearance Request Form

Enrollment Dates: Beginning June 12, 2017; View your enrollment window in your WebReg account starting mid-May.

Enrollment Window:  Each student is assigned a 48-​hour enrollment window.
All times are California time. You must convert the listed times to your local time zone.

Open Enrollment: After your enrollment window closes, open enrollment times are 7:00 p.m. start date to 5:00 p.m. end date. 

You will receive your UCI student ID number from the UCI campus by e-mail. Your UC application ID number can be obtained from your home university international office.
Undergraduate Advisor Contact Information ("Academic Counselor Listing")
Graduate students
Graduate students usually register after consultation with the department’s graduate advisor. Check with your host department for registration advising.
Financial Information

​​Student Billing System ZOT: View your student account. Financial information is available online. You are responsible for checking your student account regularly and paying any fees that apply.

eTech Fee: $4 per unit up to 15 unit (maximum of $60 per term). Fee will be billed to your student account in the third week of the term.

Health Insurance Fees: Fees will be billed to your account each quarter. See Health Insurance & Services information below.  

Academic Resources
Academic English Program
This program offers courses and services to help students succeed at UCI.
Health Insurance & Services

2017-18 costs and dates are listed below. Check back later for plan brochure. 

Requirement: Students are automatically enrolled in the University’s Student Health Insurance Plan unless they complete a waiver form and provide proof of equivalent coverage, and it is approved.

Cost: $593 each Fall and Winter quarters, $592 Spring quarter (undergraduates); $1,311 each Fall and Winter quarters, $1,311 Spring quarter (graduates)

Billing: Each quarter

Payment Deadline:
Students arriving fall (Late payment fee $50 will be assessed after these dates)
Fall quarter:  September 15, 2017
Winter quarter: December 15, 2017
Spring quarter: March 15, 2018

Students arriving winter
Winter quarter: To be announced
Spring quarter: March 15, 2017

Payment may be made at the Central Cashier's Office upon arrival at UCI. Wait until the first day of the quarter to make payment. Payment cannot be made by credit card. See detailed payment information.

Classes will be dropped for payment after the following dates:
Fall: October 20, 2017
Winter: January 26, 2017
Spring: April 20, 2018

Effective Dates:
Fall: September 25, 2017 - January 2, 2018
Winter: January 3, 2018 - March 27, 2018
Spring/Summer: March 28, 2018 - September 23, 2018

Health Requirements and Recommendations (Mandatory)​
Deadline TB Screening: prior to the start of fall term
Deadline for Immunizations: prior to start of winter term

Insurance Information
Waiver Information
Waiver Criteria
Waiver Worksheet
Glossary of Insurance Terms

Waiver Window:
Fall: June 26, 2017 - September 8, 2017
Winter: November 6, 2017 - December 8, 2017
Spring: February 5, 2018 - March 9, 2018