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UC San Diego Pre-Arrival Instructions


Contact Information

International Students & Programs Office (ISPO)
Student Center B (on the corner of Gilman Drive and Mandeville Lane)
9500 Gilman Drive
University of California
La Jolla CA 92093-0018

Phone: (858) 534-3730
Fax: (858) 534-0909

The Six-College System

All UCEAP Reciprocity students are randomly assigned to one of UCSD’s six colleges.  Since UCSD was founded, six colleges have been established: Revelle College, John Muir College, Thurgood Marshall College, Earl Warren College, Eleanor Roosevelt College, or Sixth College. 
 
Each college is headed by a provost and has its own deans of academic advising, student affairs, and residential life, who provide a support system for students.  While you won’t be following UCSD college general education requirements, your college academic advisors are available for assistance and can help you in navigating through the university policies and procedures; including deadlines, academic rules, and university regulations.
 
You will also have the opportunity to work with departmental advisors concerning course enrollment, pre-requisites, and discuss possible transferability of courses to your home university.
Housing
Housing is not guaranteed. Be aware that the standard rental agreement for some housing accommodations is nine months (or until the end of the academic year for students arriving in January). Students leaving their housing before the end of the agreement may be subject to a cancellation fee.

International House (UC Housing)

Graduates/Undergraduates
 
Address: Office of the Director of International House, 9500 Gilman Drive 0550, University of California, La Jolla CA 92093-0550
Phone: (858) 822-1791
E-mail
Website
 
Application Requirements: Student must have an active UCSD PID.
 
Application Period:  May 22 to June 12, 2017
 
Notification of Housing Assignments: Selection results will be emailed to your UCSD email mid-July. If you do not receive a notification, e-mail the ERC Residence Life Office.
 

The International House is the primary on-campus accommodation for Reciprocity students. Admission to I-House is extremely competitive and primarily based on the willingness of the applicant to be an active member of the I-House community.

Give yourself adequate time to fill out the application completely.
It will be read and is an important part of the I-House selection process. Unfortunately, some qualified applicants may not be admitted due to limited space.

Read the I-House FAQs before applying.

UCSD Smoke-free Policy

Move-In Date: September 23, 2017
 

On-Campus Housing

Undergraduate students
 
NOTE: In case Reciprocity students cannot be accommodated at I-House (see above), students may apply to live in other on-campus housing by adding their name to the waitlist.
Housing Interest List
E-mail
Add your name to the waitlist if you do not receive an I-House assignment.
 
Undergraduate Housing Waitlist Open Date: Mid-summer

Notes:  It is important that you  consider off-campus housing options.  (See Other Housing Resources below).

Instructions: 
 UCEAP Reciprocity students will need their UCSD Personal Identification Number (PID) to add their names to the waitlist. If you do not know your college of registration, please select any College. Once submitted, you will be contacted when there is available space.
 

Community Housing (Non-UC Housing)

Graduate/Undergraduate students
 
Off Campus Housing Office
Phone: (877) 895-1234
E-mail
Website
 
UCSD ID/PID is required to search listings.
 

Other Housing Resources (Non-UC Housing)


Students should be aware that this housing is not UC sponsored or endorsed and that it not advisable to rent prior to arrival when you can visit the rental in person. Beware of  scams- Do not send money in advance to anyone you meet online.

Newspapers

Arrival Information & Orientation

Dates

 
When should I arrive?: No later than September 23, 2017 and no earlier than August 26, 2017
 
You may arrive no more than 30 days prior to the start date printed on your visa certificate of eligibility (DS-2019). Students who do not have pre-arranged housing are advised to arrive as early as possible.
 
Start Date on Certificate of Eligibility (DS-2019): September 25, 2017
 
Timeline- Complete these important tasks by the deadlines indicated.
 
iPortal request for DS-2019
Deadline: June 1, 2017
Does not apply to US citizens
 
International Student Orientation (Mandatory)
Date:  September 24, 2017
Time:  8:00 a.m.- 2:30 p.m.
Location: Peterson Hall (check in at Mandeville Auditorium first)
 
Date:  September 18-22, 2017
Time: 11:00 a.m.- 4:00 p.m.
Location: ISPO Small Conference Room
The Welcome Lounge is an open, optional space for new students to meet ISOP staff, ask questions, enjoy refreshments and complete the Document Self-Check
 
International Center Document Check (Mandatory)
Deadline: Within 15 days of your program start date
Instructions: See the list of items you must take to the check-in for review. This document check can be completed at international student orientation.
 
Deadline: September 15, 2017
Sign-on
 
UCSD Campus Online Orientation "We are Tritons" (Mandatory)
Deadline: August 1, 2017
Sign-on

Pre-Arrival Webinar 
Date: May 19, 2017
Time: 8:30 a.m.- 9:30 a.m. (California Time / Pacific Time)

Date: July 14, 2017
Time: 8:30 a.m.- 9:30 a.m. (California Time / Pacific Time)
 
Online orientation must be completed by the deadline. If not completed, your student account will be subject a "hold" which will prevent you from enrolling in courses.
 

Move-In Dates

I-Housing Move-In Date:  9:00 a.m. Saturday, September 23, 2017

Temporary Accommodations (Non-UC)

Temporary Housing Options (from the International Students and Programs Office)
 

Ground Transport to Campus

Course Enrollment

Department Links
Schedule of Classes
Course Catalog
Enrollment
WebReg Tutorial
Enrollment and Registration Calendar

Email- Access your email and synchronize your UCSD passwords


Academic Advising

College Academic Advising
Department Advisor Contact Information

Preauthorization System for access to courses with prerequisites

  • If the class in which you wish to enroll has prerequisites or restrictions, submit your preauthorization request via the Preauthorization System.
  • In your request, include justification such as the courses you have completed or qualifying AP scores that you believe are equivalent to the listed course prerequisites. (See the Advanced Placement credit chart for course exemptions.)
  • Upload a PDF file with additional details supporting your justification for enrolling in the selected course. Ex: unofficial or official transcript or official AP scores. The document must include both your printed name and the printed name of the institution. UC San Diego will not accept documentation that has been altered in any way.
  • Submit the request.
  • You will receive an email notification once the department has made a decision on your request. In some cases, you may be required to supply additional supporting documents such as course syllabi or transcripts.
  • If your request is approved, visit WebReg to enroll.
Enrollment:   Times begin May 22, 2017
View your appointment times in TritonLink beginning May 5, 2017.
Times are assigned from 8:00 a.m. to 7:40 p.m. All times are California time. Check for your local local time.
   
Students must have their PID (Personal Identification) number to enroll in courses. To obtain your PID, go to my application and click on First Time User?” to complete the required personal information for your student account. Your UC application ID number can be obtained from your home university international office.
Graduate Students
Graduate students usually register after consultation with the department’s graduate advisor. Check with your host department for registration advising.
Financial Information

Your E-Bill: UCSD sends an E-Bill notice to your UCSD-issued e-mail address when your bill is ready to be viewed and paid. You are responsible for checking your student account regularly and paying any fees that apply.

Paying Fees

Health Insurance Fees: Fees will be billed to your account each quarter. See Health Insurance & Services information below.

Academic Resources
UCSD Writing Center Academic support for undergraduates
 
OASIS Office of Academic Support and Instructional Services
 
 
Health Insurance & Services

2017-18 costs and information are listed below.

Requirement: Students are automatically enrolled in the University’s Student Health Insurance Plan (SHIP), unless they complete a waiver form that provides proof of equivalent coverage and are approved for waiver.

Cost: $651 per quarter (undergraduates); $1,191 per quarter (graduates)
Billing: Each quarter

Fall: September 22, 2017
Winter: December 13, 2017
Spring: March 23, 2018
 
Effective Dates:
Fall*: September 25, 2017 - January 2, 2018
Winter: January 3, 2018 - March 27, 2018
Spring**: March 28, 2018 - September 23, 2018
*UCSHIP is effective September 18, 2017, for students who attend orientation the week of September 18, 2017.
**Insurance under SHIP for eligible students enrolled for the Spring quarter will extend through the end of summer.​
 
 
This online screening must be completed and any required items must be submitted by the deadline. If not completed, your student account will be subject a "hold" which will prevent you from enrolling in courses.
 
Online TB screening  (Mandatory)
Deadline: Fall - July 15, 2017; Winter - To be announced
Provide Immunization Information (Mandatory)
Deadline: Fall - July 15, 2017; Winter - To be announced
 
Waiver Information (Waiver requests are submitted through TritonLink)

 
Waiver Deadlines:
Term
Waiver Deadline
(no late fee)
Late Waiver Deadline
($50 late waiver fee)
Fall
9/22/17
9/23/17 - 9/29/17
Winter
12/13/17
12/14/17 - 1/8/18
Spring
3/23/18
 3/24/18 - 4/2/18