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UC Los Angeles Pre-Arrival Instructions


Contact Information
UCEAP Reciprocity Information
UCEAP Campus Office-IEO
1332 Murphy Hall
Box 957108
405 Charles E. Young Dr.
Los Angeles CA 90095-7108
Mail Code: 710801
Phone: (310) 794-9820
Fax: (310) 794-4428
Contact: Danilo Bonilla
E-mail
Website
Welcome Letter
 
Visa & Immigration Information
Dashew Center for International Students and Scholars
106 Tom Bradley Int'l Hall
417 Charles Young Dr. 
Los Angeles CA 90095
Phone: (310) 825-1681
Fax: (310) 206-1612
E-mail
Website
Community Resource Handbook
Housing
 
Housing is not guaranteed. Be aware that the standard rental contract for housing accommodations is nine months (or until the end of the academic year for students arriving in January). Students leaving their housing before the end of the agreement may be subject to a cancellation fee.
 

University Residence Halls and Apartments (UC Housing)

Undergraduate students
Housing Assignment Office
Address: Housing Administration Building, Sproul Hall, 360 De Neve Dr., University of California, Los Angeles CA 90095-1383
Phone: (310) 206-7011
Fax: (310) 206-4222
E-mail You may ask a question or send an e-mail using this site.
Website
Application Select the Undergraduate Housing Application link.
Application Deadline: Apply as soon as you receive your UCLA student ID number.
 
Review Deadlines Carefully: Students must submit the online application, pay the $30 non-refundable application fee, and make initial payment and all remaining payments by the deadlines stated on the on-line housing offer.

Students are not guaranteed a particular type of housing
and will be assigned on a space-available basis as long as they meet the housing application deadline.
Application Fee Required: $30 (non-refundable). Payment on-line by valid credit (Visa, Master Card, & Discover) or by Automated Clearing House (ACH), which are payments made by using the bank routing numbers from your checking or savings account.
 
Acceptance Offer and Initial Payment Required: Accepting a housing offer is a two-step process. Once a housing offer is issued to you:

Step 1:
Accept your housing offer online by visiting http://www.housing.ucla.edu/myhousing, and selecting "Undergraduates -View and Accept Housing Offer." Once an offer has been accepted online, an initial charge will be posted to your BruinBill account, accessible via https://www.ursa.ucla.edu.

Step 2: Make the initial payment. Amounts vary based on the building and room type offered, as well as the meal plan chosen. More information about the UCLA BruinBill for student housing accounts is available here.
 
Application Notes:
  • Students can apply for the various on-campus housing facilities, as well as University Apartments if classified as transfer level. [UCEAP students are classified as transfer level.]
  • Choose one housing preference on the housing application (facility/room type, roommate, or theme communities).
  • Rank your preferences.
Notification of Housing Assignment: Sent by e-mail; housing contract will follow. Housing contracts are sold for the academic year, or the portion remaining at the time offer is issued. Contact Housing Accounts Receivable Office to request a payment agreement if you will not be able to meet the dates and payments required by the contract.
 

Student Cooperative Housing (Non-UC Housing)

Graduate/Undergraduate students
 
University Cooperative Housing [Co-op]
Address: 500 Landfair Avenue, Los Angeles CA 90024
Phone: (310) 208-8242
Fax:
(310) 824-0112
E-mail
Website
Application
 
Priority Status: UCEAP students are given priority on the placement waitlist.
Application Deadline: None
Application Fee Required: $35 (non-refundable); express processing (response within 5 business days of receipt of application) is available for an additional $20 fee.
 
Membership Fee: $200 (payable at check-in)
Deposit Required: $1,200 (refundable)
Reservation Fee: $500 (non-refundable) fee is applied to the first rent payment of the term.
Method of Payment Options: Cashier's check, traveler's check, international money order, or credit card (Visa or Master Card) accepted. Personal checks cannot be accepted.
 
When completing the application form, students should identify themselves as Education Abroad Program students to benefit from priority status on the placement wait list.

Co-ops provide a living environment that may be very different from living in a campus residence hall. See definitions. Students may find smaller co-op houses quieter and cleaner while larger co-ops provide opportunities for meeting a greater variety of students.

Community Housing (Non-UC Housing)

Graduate/Undergraduate students
 
Community Housing Office (CHO)
Address: Housing Administration Building, Sproul Hall First Floor, 360 De Neve Dr., University of California, Los Angeles CA 90095-1495
Phone: (310) 825-4491
E-mail (You may ask a question or send an e-mail using this site.)
Website
 
The office maintains a database of rental listings which includes shared and vacant apartments, rooms in private homes, studio apartments, guest houses, and short-term sublets. In addition to the on line database, the office also maintains additional resources to assist those searching for housing in the Los Angeles area.
 
Students with a UCLA Logon ID and password: Search and post listings for free or submit a listing indicating you are a roommate available.

Activate your UCLA Logon ID
 
Students who do NOT yet have a UCLA Logon ID and password: You may request a temporary account for online database access by visiting CHO and selecting the "Purchase an Annual Membership Online" option under the Affiliates menu. Enter contact information in the form, and in the Department field, enter "UCLA UCEAP Program" Once your enrollment in the UCEAP program as been verified, your account information will be emailed to you.
 

Other Housing Resources (Non-UC Housing)

 
Students should be aware that this housing is not UC sponsored or endorsed and that it not advisable to rent prior to arrival when you can visit the rental in person.
Arrival Information & Orientation

​Dates


When should I arrive?:
No later than January 5, 2014
 
You may arrive no more than 30 days prior to the date printed on your visa certificate of eligibility (DS-2019). Students who do not have pre-arranged housing should arrive as early as possible.
 
Date on Certificate of Eligibility (DS-2019): January 6, 2014
 

Dashew Center for International Students & Scholars (DCISS) Events

Online Orientation iSTART (Mandatory)
Create a DCISS account to begin iSTART
iSTART opens: November 27, 2013
Deadline: January 17, 2014, however completing the orientation before arrival in the US is highly recommended.  
 
The Online Orientation and the Visa Check-In must be completed by the end of Week 2 of your first term at UCLA. If not completed you will be subject to an "all-services hold" on your Student Record. The hold will affect your eligibility to receive services from DCISS and UCLA departments, restrict your course enrollment, and restrict your access to UCLA campus resources.
 

Visa Check-In / International Education Office (IEO) orientation

(Mandatory)
Date:
January 6, 2014
Time: 6:00 p.m. to 8:00 p.m.
Location: DCISS, Bradley Int'l Hall, Room 300C
Instructions: See the list of items you must take to check-in for review.
Fee: $59 will be billed to your UCLA account; orientation includes DCISS welcome bag and LA bus tour on January 11, 2014.


Move-In Dates

Residence Hall Move-In Date: Dates vary with housing assignment.
Residents will receive an email directing them to access the Move-In Reservation System.
On Campus: January 5, 2014
University Apartments: January 5, 2014 
Weyburn Terrace and Hilgard: Date varies based on contract start date.
Co-Op Move-In: January 3, 2014
 

Temporary Accommodation (Non-UC Housing)

Ground Transport to Campus

To get to Westwood from the LAX airport, take a taxi (approximately $30.00) or a "shuttle van." Look for the blue "Van Stop" sign outside the baggage claim area and tell the airport employee that you need a shuttle to UCLA or Westwood.
 
Course Enrollment
Department Links
Schedule of Classes
Course Catalog
Enrollment
Enrollment FAQ
MyUCLA (Your Personal Information Page)
Calendar
Prerequisite Clearance Request Form
 
Enrollment Appointment Time: Check for your appointment time on URSA beginning October 30, 2013.

Enrollment Period for UCEAP Reciprocity students:
Pass I: November 19, 2013 at 11:00 a.m.
Pass II: November 26, 2013 at 11:00 a.m.
(All times are California time)
 
Note that students must have their UCLA Logon ID and password to enroll. Instructions will be sent by email.
Undergraduate Students
This information is for all majors except the specific majors listed below. Review general recommendations on enrollment before you begin.
 
If the URSA enrollment system indicates that a code/permission to enroll is required:
 
a) Locate the course in the Schedule of Classes
b) Consult the course description in the General Catalog to determine that you meet all course prerequisites
c) E-mail the academic counselor (see listing) or instructor to request permission to enroll (select the "Course Website" button to see the instructor’s e-mail address).
d) Include information regarding your academic preparation for any course prerequisites using the prerequisite clearance request form.
 
Advising pages for:
Graduate Students
Graduate students usually register after consultation with the department’s graduate advisor. Check with your host department for registration advising.
Financial Information

URSA: View your student account. Financial information is available online. You are responsible for checking your student account regularly and paying any fees that apply.

Paying Fees

International Student Orientation Fee: $59 will be billed to your UCLA account; orientation includes DCISS welcome bag and LA bus tour on January 11. 

Health Insurance Fees: Fees will be billed to your account each quarter.  See Health Insurance & Services information below.

Academic Resources

English as a Second Language Placement Exam (ESLPE)

Graduate UCEAP Reciprocity Students: Required of all students whose native language is not English. 

Undergraduate UCEAP Reciprocity Students: Suggested for all students who anticipate that they would like to enroll in English as a Second Language (ESL) supplementary coursework. Placement exam is required to determine your course level. ESL courses are highly impacted and enrollment cannot be guaranteed.
 
Cost: $20 payable at the time of the exam.

Dates and Location: See Registration Information.
Health Insurance & Services
2013-14 costs and effective dates are listed below. 
 
Requirement: Students are automatically enrolled in the University’s Student Health Insurance Plan, unless they complete a waiver form that provides proof of equivalent coverage, and it is approved.
 
Cost: $510.15 per quarter (undergraduates); voluntary dental coverage is available for an additional $90.08 per term.
$879.21 per quarter (graduate). The graduate plan includes dental coverage.

Billing: Each quarter
 
Payment Deadline:
Fall: September 20, 2013
Winter: December 20, 2013
Spring: March 20, 2014
 
Instructions: For more information about requirements, benefits, and enrolling in dental coverage, go to the Ashe Center Website.
 
Effective Dates:
Fall: September 23, 2013 - January 1, 2014
Winter: January 2, 2014 - March 25, 2014
Spring*: March 26, 2014 - September 28, 2014

* If you are a registered student during spring quarter or semester, your spring SHIP fee provides coverage through the end of summer.
 
 
Waiver Deadlines:
Fall: September 1, 2013 - September 20, 2013
Winter: December 1, 2013 - December 20, 2013
Spring: March 1, 2014 - March 20, 2014