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UC San Diego Pre-Arrival Instructions

Contact Information

International Students & Programs Office
Student Center B (on the corner of Gilman Drive and Mandeville Lane)
9500 Gilman Drive
University of California
La Jolla CA 92093-0018

Phone: (858) 534-3730
Fax: (858) 534-0909

The Six-College System

All UCEAP Reciprocity students are randomly assigned to one of UCSD’s six colleges.  Since UCSD was founded, six colleges have been established: Revelle College, John Muir College, Thurgood Marshall College, Earl Warren College, Eleanor Roosevelt College, or Sixth College. 
Each college is headed by a provost and has its own deans of academic advising, student affairs, and residential life, who provide a support system for students.  While you won’t be following UCSD college general education requirements, your college academic advisors are available for assistance and can help you in navigating through the university policies and procedures; including deadlines, academic rules, and university regulations.
You will also have the opportunity to work with departmental advisors concerning course enrollment, pre-requisites, and discuss possible transferability of courses to your home university.
Housing is not guaranteed. Be aware that the standard rental agreement for some housing accommodations is nine months (or until the end of the academic year for students arriving in January). Students leaving their housing before the end of the agreement may be subject to a cancellation fee.

International House (UC Housing)

Address: Office of the Director of International House, 9500 Gilman Drive 0550, University of California, La Jolla CA 92093-0550
Phone: (858) 822-1791
Application Requirements: Student must have an active UCSD PID.
Application Period: October 21 - November 15, 2016 at 11:30 p.m. (California time)
Notification of Housing Assignments: Selection results will be emailed to your UCSD email address within two weeks after the application deadline. If you do not receive a notification, e-mail the ERC Residence Life Office.

The International House is the primary on-campus accommodation for Reciprocity students. Admission to I-House is extremely competitive and primarily based on the willingness of the applicant to be an active member of the I-House community.

Give yourself adequate time to fill out the application completely.
It will be read and is an important part of the I-House selection process. Unfortunately, some qualified applicants may not be admitted due to limited space.

Read the I-House FAQs before applying.

UCSD Smoke-free Policy

Move-In Date: January 7, 2017

On-Campus Housing

Undergraduate students
NOTE: In case Reciprocity students cannot be accommodated at I-House (see above), students may apply to live in other on-campus housing by adding their name to the waitlist.
Undergraduate Housing Waitlist Open Date:  November 4, 2016; 10:00 a.m.

Notes:  On-campus housing is expected to be full this year, so it is important that you  consider off-campus housing options.  (See Other Housing Resources below).

 UCEAP Reciprocity students will need their UCSD Personal Identification Number (PID) to add their names to the waitlist. If you do not know your college of registration, please select any College. Once submitted, you will be contacted when there is available space.

Community Housing (Non-UC Housing)

Graduate/Undergraduate students
Off Campus Housing Office
Address: Commuter Student Services, Commuter Student Services, Price Center East, Level 1, 9500 Gilman Drive, University of California, La Jolla, CA 92093-0309

Phone: (858) 822-4987
If you do not yet have a PID and password, e-mail or call the off-campus housing office. Write "please provide temporary housing password" in your e-mail, and identify yourself as an UCEAP Reciprocal Exchange participant. The OCH office will assign you a User ID and Password to use on the temporary login site, accessible from the Search Listings (top item on the menu on the left side of the OCH web site page).

Other Housing Resources (Non-UC Housing)

Students should be aware that this housing is not UC sponsored or endorsed and that it not advisable to rent prior to arrival when you can visit the rental in person.


Arrival Information & Orientation


When should I arrive?: No later than January 8, 2017
You may arrive no more than 30 days prior to the start date printed on your visa certificate of eligibility (DS-2019). Students who do not have pre-arranged housing are advised to arrive as early as possible.
Start Date on Certificate of Eligibility (DS-2019): January 4, 2017
Timeline- Complete these important tasks by the deadlines indicated.
iPortal request for DS-2019
Deadline: October 31, 2016
Does not apply to US citizens
International Student Orientation (Mandatory)
Date:  January 10, 2017
Time:  3:00 p.m. -  6:30 p.m.
Location:  Dolores Huerta Room, Student Center
Orientation Registration (Registration opens soon! You will receive instructions by email when it is time to register.)
International Center Document Check (Mandatory)
Deadline: Within 15 days of your program start date
Instructions: See the list of items you must take to the check-in for review. This document check can be completed at international student orientation.
Deadline: January 13, 2017
UCSD Campus Online Orientation "We are Tritons" (Mandatory)
Deadline: October 24, 2016

Pre-Arrival Webinar 
Date: November 10, 2016
Time: 8:30 a.m. - 9:30 a.m. (California Time / Pacific Time)
Online orientation must be completed by the deadline. If not completed, your student account will be subject a "hold" which will prevent you from enrolling in courses.

Move-In Dates

I-Housing Move-In Date:  January 7, 2017.

Temporary Accommodations (Non-UC)

Temporary Housing Options (from the International Students and Programs Office)

Ground Transport to Campus

Course Enrollment

Department Links
Schedule of Classes
Course Catalog
WebReg Tutorial
Enrollment and Registration Calendar

Email- Access your email and synchronize your UCSD passwords

Academic Advising

College Academic Advising
Department Advisor Contact Information

Enrollment View your appointment times in TritonLink beginning October, 28, 2016.
​All times are California time. You must convert the listed times to your local time zone.

Pass 1: November 2, 2016
Pass 2: November 14, 2016
Students must have their PID (Personal Identification) number to enroll in courses. To obtain your PID, go to my application and click on First Time User?” to complete the required personal information for your student account. Your UC application ID number can be obtained from your home university international office.
Graduate Students
Graduate students usually register after consultation with the department’s graduate advisor. Check with your host department for registration advising.
Financial Information

Your E-Bill: UCSD sends an E-Bill notice to your UCSD-issued e-mail address when your bill is ready to be viewed and paid. You are responsible for checking your student account regularly and paying any fees that apply.

Paying Fees

Health Insurance Fees: Fees will be billed to your account each quarter. See Health Insurance & Services information below.

Academic Resources
UCSD Writing Center Academic support for undergraduates
OASIS Office of Academic Support and Instructional Services
Health Insurance & Services

2016-17 costs and information are listed below. 

Requirement: Students are automatically enrolled in the University’s Student Health Insurance Plan (SHIP), unless they complete a waiver form that provides proof of equivalent coverage and are approved for waiver.

Cost: $671 per quarter (undergraduates); $1,182 per quarter (graduates)
Billing: Each quarter

Payment Deadline: Health fees must be paid by the deadline listed on the Enrollment and Registration Calendar.  
Fall: September 16, 2016
Winter: December 14, 2016
Spring: March 23, 2017
Effective Dates:
Fall: September 19, 2016 - January 3, 2017
Winter: January 4, 2017 - March 29, 2017
Spring*: March 30, 2017 - September 18, 2017
*Insurance under SHIP for eligible students enrolled for the Spring quarter will extend through the end of summer.
This online screening must be completed and any required items must be submitted by the deadline. If not completed, your student account will be subject a "hold" which will prevent you from enrolling in courses.
Online TB screening  (Mandatory)
Deadline: Fall - July 15, 2016; Winter - October 17, 2016
Provide Immunization Information (Mandatory)
Deadline: Fall - July 15, 2016; Winter - October 26, 2016
Waiver Information (Waiver requests are submitted through TritonLink)

Waiver Deadlines:
Waiver Deadline
(no late fee)
Late Waiver Deadline
($50 late waiver fee)
9/17/16 - 9/23/16
12/15/16 - 1/9/17
 3/25/17 - 4/3/17