Application Status and Notification
How can I find out the status of my application?
Your Applicant Status Confirmation, available from your home university international office, is your early notification and confirmation of:
- when and where your application has been directed (your application will be sent to only one campus)
- any omissions or problems with your application or supporting documents noted by this office for your immediate action
Why is my application still in “Pending” status?
If your application is “pending,” it is awaiting approval of participation by a host UC campus or information / documentation is still needed (see the Documentation Still Needed
and Notes to Applicants
sections of your Application Status Confirmation
). It is to your advantage to submit any requested missing information as soon as possible so as not to delay consideration of your application.
How do I confirm my participation in EAP?
UCEAP will send an EAP acceptance letter to you via your home university international office. The letter will confirm your host UC campus and your benefits (list of fees that are waived or paid for you by UCEAP). Read the letter carefully and ask questions about any items that you do not understand. Sign and return the lower portion of the acceptance letter to confirm that you wish to be an EAP Reciprocal Exchange student. Many host UC campuses do not send an acceptance letter to undergraduate EAP Reciprocal Exchange students. You should consider your EAP letter as your official letter of acceptance.
Did you get my response to the EAP acceptance letter?
Due to the large volume of responses, you will not receive a confirmation of the receipt of your EAP acceptance / benefits letter from UCEAP. You will, however, be contacted if your letter is not received.
I have received a request from my host UC campus office for a registration deposit and instructional fees. What should I do?
Host UC campuses sometimes mistakenly send EAP Reciprocal Exchange students a request for a $100 registration deposit or registration and campus fees. EAP Reciprocal Exchange students do not pay tuition, student services or campus-wide fees, so you should not pay these fees.
What fees must Reciprocal Exchange students pay?
You are responsible for payment of orientation, housing, utilities, UC health insurance, books and laboratory, materials/technology, studio fees, document fees, optional leisure activities, travel and any personal expenses incurred while on the exchange.
Students are also responsible for the shipping cost of their DS-2019 visa certificate and any other fees associated with the issue of their US visa.
Whom may I contact if I have questions?
via your home university international office if you have any questions about your UC campus assignment. Do not contact the UC campus directly with questions about your application status. You might receive inaccurate information from UC campus staff members who are not familiar with the Reciprocal Exchanges program.
Participation and Withdrawal
I have decided not to participate in the exchange program. How do I withdraw from the exchange?
and your home university international office as soon as possible. We will inform your host UC campus of your withdrawal but you will be responsible for canceling any housing arrangements you may have made. Withdrawal from the exchange will require your forfeiting housing application fees, which are non-refundable, and possibly your housing deposit, as well.
Can I change the length of my participation after I have been placed at a UC campus?
Your request to extend your exchange studies must be approved by your home university (international office and major department), your host UC department, and UCEAP. Contact your home university and UCEAP
as early as possible with your request.
May I shorten my exchange studies at UC?
If you need to leave UC before the end of your exchange period, contact your home university international office and academic advisor to discuss your decision. Leaving the program may affect your academic progress and standing at your home university. For more information about leaving UC after arrival, see Withdrawal from EAP Participation
in the Student Guide
When should I apply for housing? And how?
Apply for housing as soon as you receive instructions from UCEAP (usually by e-mail), even if you have not yet received final confirmation of your acceptance to the program.
For specific housing options at each UC campus and application instructions, see UC Host Campus Pre-Arrival Instructions
Must I finalize housing arrangements before arrival at my host UC campus?
It may be difficult for students who would prefer non-UC housing in the community to finalize independent living arrangements before arrival. You should arrive at your host campus as early as possible (no more than 30 days prior to the program start date on your visa document) to look for housing.
What is my student identification number and how will I receive it?
You will be assigned two different numerical identities at UC.
The UC application ID (identification) number will be assigned to you by UCEAP. You can obtain it from your home university international office. If you need to use this number, you will receive specific instructions from UCEAP.
Your student ID number is assigned by your host UC campus. It is your official identification number while an Education Abroad Program participant. Your student ID may have different names (e.g., SID, PID, PERM number, etc.) depending on your campus. The student ID number with your PIN (personal identification number) or password, will allow you to access the registration system and apply for certain services, including university-sponsored housing. Your student ID number and instructions will be sent to you by your host UC or by UCEAP as soon as they become available.
When should I enroll in UC courses?
Enrollment instructions, including your student ID number and your enrollment time appointments will be sent to you as soon as they become available. For specific enrollment information at a UC campus, see UC Host Campus Pre-Arrival Instructions
Why can’t I enroll in a course that I want?
If you are unable to enroll through the online registration system, it may be because permission of the instructor is required, or the system does not have access to your educational history and cannot determine if you are qualified to enroll in the course.
Complete and e-mail the Prerequisite Clearance Request form to the departmental advisor / instructor to demonstrate that you met the course prerequisites, and request permission to enroll.
Some courses are limited to a certain category of students (i.e., graduate-level students, students in the major, “by audition” only, students who have completed an earlier segment of a series of courses, students enrolled in special certificate programs, etc.), and it may be necessary to select alternative courses.
May I take Pass / No Pass (P / NP) courses only?
Before you choose the P / NP option, confirm that your home university will accept this form of grading in place of the standard letter grades. The difference between P and NP varies among the UC campuses. Before deciding if the P / NP or a letter grade would be appropriate for you, see also Grading
in the Student Guide
Do I have to take the English Language Placement Testing exam?
Some UC campuses require English Language Placement testing on arrival for non-native English speakers. There is no need to prepare for this exam, and it will have no impact on your acceptance to the Exchange.
If it is determined that you could benefit from English language support classes, the exam will place you at the appropriate level. English language courses are taken concurrently with your enrollment in other UC courses. Most students enrolling in English language courses in their first term find that this extra support creates an important foundation for their academic success in later terms. For more information see UC Host Campus Pre-Arrival Instructions
Visa and Travel
When will I receive my visa document (certificate of eligibility)?
Your host UC campus will issue your visa document (DS-2019) once your UC acceptance is confirmed and your financial documentation is complete.
If you are starting your UC exchange in August / September, you may expect to receive your visa document at any time from June to July.
If you are starting your UC exchange in January, you may expect to receive your visa document at any time from October to November.
Whom should I contact about incorrect information on my visa document?
or your home university international office if you find incorrect information (e.g., nationality, misspelled name, duration for the exchange, etc.) on your DS-2019. UCEAP will arrange for a corrected document to be sent to you.
How do I apply for my US visa and interview?
Applicants must contact the U.S. embassy or consulate to learn about local application procedures. Processes vary depending on the location and UCEAP cannot advise you about local procedures. For more information read Visa Information
in the Student Guide
and refer to Visa Resources
Can I travel before the start of my exchange at UC?
Your visa status allows you to arrive in the U.S. no more than 30 days before the start of your academic program. You are encouraged to benefit from travel opportunities in the U.S. while you are on the exchange. To allow maximum time for processing of your visa application at the U.S. consulate, schedule your travel during holiday breaks and after your UC studies, not during the summer before your arrival. See also the UC Academic Calendar
How do I prepare for arrival at my host UC campus?
- Read What to Know Before You Go in the Student Guide.
- Become familiar with the UC Pre-Arrival Instructions.
- Plan your travel so that you attend mandatory orientations at your UC host campus.
- Talk to UC students currently attending your university or returned Reciprocal Exchange students.
- Read books and watch for current events in the U.S. Learn about basic geography, customs, history and cross-cultural issues.
- Check these useful Internet web sites.