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FAQs about EAP Financial ServicesBelow is 2007-08 information. For 2006-07 information, see that year's General Guide. Q: When do I pay for EAP?A: EAP does not send regular statements. It is your responsibility to determine payment due dates and amounts due using the EAP Undergraduate Student Budget Worksheets and EAP payment coupons. These documents are available on the EAP website at eap.ucop.edu. Print both documents and give them to the individual who will be responsible for your bills while you are on EAP. A final billing statement will be sent to your U.S. financial address. Q: What if I can’t print my student budget and coupons?A: Any EAP staff person can help you (at the Universitywide Office of EAP, the Campus EAP Office, or the Study Center). See contact information page. Q: How do I know what to pay to EAP directly and what I will need to pay out of pocket once abroad?A: Your EAP Student Budget Worksheet budget lists this information. Section 1: Program Finances lists the fees paid to EAP. Q: Where do I send my payments?A: Mail payments to: Universitywide Office Education Abroad Program Do not mail payments to your Campus EAP Office, or UC campus—payments sent to these entities will not be posted to your EAP account. Use the payment coupons when submitting payments to the Universitywide Office of EAP. Q: What if I miss my first or second payment?A: Send it in immediately. There are no late fees assessed. Q: Can the deadline for my final payment be extended?A: No. The final payment CANNOT be late. Q: What happens if I miss the final EAP payment?A: A ‘Hold’ will be placed on your UC services and a ‘Block’ will be applied towards your registration services and transcript request. Grades and transcripts will not be released until outstanding fees are paid. Q: Why am I paying “campus fees” while on I’m on EAP?A: You are earning UC credit and will be using UC services before and after you attend EAP. Q: Is it possible to be exempted from paying an EAP fee?A: All fees are mandatory. However, an EAP Operations Specialist may pre-approve an exemption from a particular part of the program, and you will not be held responsible for that cost. Q: Can my EAP health insurance fee be waived?A: No. EAP health insurance is mandatory and is required for all EAP students. Your home UC campus insurance may be waived, based on your home campus policy. Q: Do I still have to pay Non-Resident Tuition while I am abroad?A: Yes. As EAP students you are charged the same fees as if you were attending your UC campus. Q: Which fees do professional and graduate students pay?A: Use the EAP Undergraduate Student Budget Worksheet as a guideline for the fees owed. Additional fees will be added to your EAP account. Contact the appropriate EAP Student Finance Analyst for further details. See Appendix VI for contact information. Q: What happens to my Department of Rehabilitation benefits?A: For payment to be coordinated, advise your representative from the Department of Rehabilitation to contact the appropriate EAP Student Finance Analyst. See Appendix VI for contact information. Q: Why is my UC Campus billing me for the term/s when I will be on EAP?A: Double billing should not occur. In the event that this happens, contact your Campus EAP Office. Staff will notify your UC campus registrar and confirm your participation on EAP. Q: What if I receive a billing statement from my EAP host university?A: Review the bill and determine what the fees are for (i.e., housing fees). See your EAP Undergraduate Student Budget Worksheet, which lists Program Fees (which are paid by EAP) and Estimated Personal Expenses (which are paid by you). Some programs require that you pay certain fees directly to the foreign host university (not via EAP). EAP students should not pay host universities directly for tuition costs. Q: How is my Graduate Fellowship processed while on EAP?A: Have the Graduate Division representative contact the appropriate EAP Student Finance Analyst for coordination of payment. See Appendix VI for contact information. Q: What fees do I pay if I have veteran benefits?A: Veteran benefits are applied towards your UC Registration, Educational, and ILP instructional charges. These charges will be removed from your EAP account. All other fees will remain your responsibility. A copy of the confirmation of benefits award letter will need to be submitted to the EAP Student Finance Section. A separate letter is required for each academic year that you participate on EAP. Q: When will I receive my financial aid disbursement?A: See the financial aid disbursement schedule later in this guide. (Note: dates provided are estimated disbursement dates. There is no assurance disbursements will arrive on the specific date.) Q: Can I have my disbursements deposited into my foreign bank account?A: No. Disbursements can be deposited into U.S. banks only. Q: How will you know where to send my financial aid disbursement?A: Keep your EAP Student Finance Analyst informed of your current U.S. Financial Address. The financial aid disbursement will be sent to that address, unless you have set up an EFT (electronic funds transfer) through EAP. See Appendix VI for EAP contact information. Send address changes to your EAP Student Finance Analyst via e-mail. Q: What will happen to my scholarship check that I normally receive on campus?A: Contact your UC Financial Aid Office for assistance while you are abroad, regardless of whether you are a financial aid recipient or not. Q: How can I get (more) financial aid?A: Contact your home UC Campus Financial Aid Office. Q: If I withdraw from EAP, what financial implications will I face?A: Some of your fees can be prorated; others will be fully charged. Your financial aid will be repackaged; any balance outstanding will need to be paid immediately. Q: Why do I have a block/hold on my UC campus?A: Students who have an outstanding balance on their EAP account will have a block/hold placed on their UC services. Contact your EAP Student Finance Analyst to help you resolve this problem. Ask your Campus Financial Aid Office about:
Ask your Financial Analyst at the Universitywide Office of EAP about:
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