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Costa Rica
Approx. Time Difference
Mar–Oct: + 1 hour
Oct–Mar: + 2 hours
​​​
Tropical Biology & Conservation, Monteverde Institute:

- Fall Quarter
- Spring Quarter
- Fall Semester
- Spring Semester

This guide was created to help you navigate the different aspects of travelling abroad as a UCEAP student. All important aspects of attending university in your host country are addressed here, including academic information, extension of UCEAP participation, cultural awareness, orientation, health and safety, transportation, finances, and much more.
 
Remember to also visit the Participants section of the UCEAP website for important information and deadlines.
“Honestly, I almost didn't come on this trip because I was terrified, but I am so incredibly glad I did. Even though I didn't know any Spanish, I have only taken one upper division bio class, and I've only been camping once in my life before this trip, I have had the best experiences of my life here, and I'm growing so much as a person. Having the opportunity to learn about the tropics in the tropics is invaluable, and I will remember these lessons for years--some for the rest of my life. The teachers here are incredibly caring, knowledgeable and experienced, and are all fantastic mentors.”
 
 ~Mary Jade Farruggia, UCSD
Click a heading below to see section content.
Your UCEAP Network

Local UCEAP Support

Campus EAP Office

The Campus EAP Office coordinates recruitment, student selection, orientations, and academic advising; and serves as your primary contact during the application process.
 

UCEAP Systemwide Office

The UCEAP Systemwide Office establishes and operates programs and coordinates UCEAP administration for all UC campuses from its headquarters in Goleta, California. You will work closely with the following Systemwide Office staff:
 
Program Advisors provide academic and operational program information to you and your campus as well as administrative support for all aspects of your participation.
 
Program Specialists manage the logistics of the program. They coordinate document requirements, visa application instructions, health and safety precautions, acceptance and placement by host institutions, arrival and onsite orientation, and housing arrangements.
 
Academic Staff advise on academic policies, review courses taken abroad for UC credit, and document your registration, grades, petitions and academic records.
 
Student Finance Accountants assist primarily with UCEAP statements, program fee collection, and financial aid disbursements (in conjunction with your campus Financial Aid Office).
 

Contact Information

Program Advisor
Rebecca Kwon rkwon@eap.ucop.edu
Faith Curtis fcurtis@eap.ucop.edu
Phone: (805) 893-4138
 
Program Specialist​
Monica Macias mmacias@eap.ucop.edu
Phone: (805) 893-4138 
 
Academic Staff
Monica Rocha mrocha@eap.ucop.edu
Rachel Ogletree rogletree@eap.ucop.edu
Phone: (805) 893-2712
 
Student Finance Accountant
Phone: (805) 893-4778
 
UCEAP Systemwide Office
6950 Hollister Avenue, Suite 200
Goleta, CA 93117-5823
Phone: (805) 893-4762; Fax: (805) 893-2583

UCEAP Online

Bookmark your Participants program page. This resource lists requirements and policies you need to know before you go abroad, including your Predeparture Checklist, UCEAP Guide to Study Abroad, Program Calendar, UCEAP Student Budgets, and payment instructions.
Connect with us! Join our Facebook network via the UCEAP Costa Rica page.
 

Study Center Abroad

When calling from the U.S., first dial 011 (international access) and then 506 (country code for Costa Rica).
Dr. Frank Joyce, who serves as UCEAP Program Director, administers the Tropical Biology and Conservation Program in Monteverde. Dr. Joyce is a biologist and year-round resident of Monteverde who coordinates the program, teaches, advises on academic and research matters, coordinates logistics and housing, and provides information on cultural adjustment. He also works closely with the Monteverde Institute (MVI), which provides program support, infrastructure, and Spanish language instruction.
 
Dr. Frank Joyce
Apdo. 32-5655
Monteverde Puntarenas, Costa Rica
Office phone: 2645-5545
Home phone: 2645-5098
Cell phone: 8375-4880
 

Phone Number Codes

 
U.S. international code .......... 011
(dial this to call from the U.S.)
Costa Rica country code ........506
 

Approximate Time Difference

March–October: add 1 hour
October–March: add 2 hours​
 
Academic Information
Program Overview

Program Description

There are recommended reading materials that you should review before departure and take with you (see the Cultural Awareness chapter of this guide).
This program provides a hands-on field experience in biology and conservation in Costa Rica, one of the most biologically rich countries in the world. The program’s goal is to understand the ecology, evolution, and conservation of tropical biodiversity.
 
The program is academically intensive, physically demanding, and unlike anything you have ever encountered at UC. Classes meet as often as six days a week, but the rewards are great.
 
The Monteverde program begins with an instructional field trip during which you explore a variety of habitats around Costa Rica. The itinerary for this trip differs from the fall to the spring programs because of seasonal rainfall variations. You will travel by bus and boat, and either camp or stay in field stations or hotels.
 
The program later continues at Monteverde, where you will participate in a sequence of classroom instruction, lectures, nature orientation walks, and field projects. You will hike with a pack into the remote wilderness area of Peñas Blancas for several days of field study and organized projects.
 
You will also spend about two weeks living with a Spanish-speaking Costa Rican family. It is during this period that you conduct independent field research, become acquainted with your Costa Rican hosts, and enhance your Spanish language skills and your understanding of the local culture.
 
You will receive training in research methods and in the presentation of research papers. Before the program ends, you will present your project at a biology symposium. Final exams take place during the last week of the program in Monteverde.
 
From the first minute of the quarter to the last, the vigor of tropical life forms is mirrored in the intensity of your academic inquiry. Even during leisure time you are encouraged to think like a biologist about the sights and sounds of countless insects, birds, mammals, and plant species. Your instructors share your dedication and are readily available for all teaching opportunities—especially the intellectual demands of your field research project—whether you happen to be working at the field station or hiking to the Continental Divide. Along with the high expectations of the instructors and the local community comes unwavering support if you are willing to immerse yourself in this astonishing experience.
 
Academic Culture
Course Information
Course descriptions and transcript titles are available through the MyEAP Course Catalog. Though these read like regular UC course descriptions, keep in mind that the structure of this program does not usually resemble a regular classroom schedule; lectures and discussions occur both during the day and the evening, and instruction for some courses may be more focused during particular portions of the program. Your particular research topic will determine other parts of your schedule, and your Spanish is likely to improve the quickest during the weeks that you are living with a Costa Rican family.
 

Semester Participants

In order to earn a full semester’s worth of credit, you must supplement your studies prior to departure with a directed reading course worth 3 UC quarter units (equivalent to 2 UC semester units). This is a requirement for participants from both UC Berkeley and Merced. You pay semester fees and will receive a semester of UC credit. Additional details on the course assignment and deadlines will be emailed to you at the address listed in your MyEAP account prior to the start of the program. Be sure that the email address listed is one that you will check regularly!
 
 

Independent Research

Independent research is an integral part of the Monteverde program. You will develop a research proposal on a particular aspect of tropical biology designed around direct field experience. After conducting the fieldwork, you analyze your results and write a report. Your first submission will be reviewed and edited by two instructors and a peer so that you can incorporate suggestions before submitting your final paper. You also share your findings in an oral presentation during the biology symposium at the end of the term. Past topics have included the effects of forest fragmentation on species richness, bioluminescence of beetles, and detection of anti-fungal agents by leaf-cutter ants. UCEAP participants report that this independent work has been instrumental in developing their research skills and strengthening their dedication to the field of biology.
 

Registration & Requirements

The UCEAP Academic Specialist or Program Advisor at the Systemwide Office will contact you via e-mail in order to lead you through the UC registration process in MyEAP. Course information (subject area, course number, title, and units) will appear on your UC transcript exactly as it appears on your MyEAP Study List.
 
Quarter participants are required to take five courses and a minimum of 16 quarter units of UC credit:
  • ​Tropical Diversity
    listed under Biological Sciences upper division, 4 quarter units (equivalent to ​2.7 semester units)
  • Tropical Community Ecology
    listed under Biological Sciences, upper division, 4 quarter units (equivalent to ​2.7 semester units)
  • Spanish for Biologists
    lower or upper division, depending on level, 2 quarter units (equivalent to ​1.3 semester units)
  • Agroecology
    listed as Environmental Studies, 2 quarter units (equivalent to ​1.3 semester units)
  • Tropical Biology Research Practicum
    listed as Biological Sciences & Environmental Studies, upper division, 4 quarter units (equivalent to ​2.7 semester units)
 
Semester participants are required to take six courses and a minimum of 12.7 semester units (19.0 quarter units) of UC credit.
  • All the courses taken by quarter participants listed above plus,
  • Integrative Biology
    listed under Biological Sciences, upper division, 2 UC semester units
 
You may select up to two courses for pass/no pass but the combined total units for those two courses may not exceed 4 units. 
The variable unit option is not available for this program. You may not reduce the number of units for any course.
 
Because instructions are sent by e-mail, you must ensure that the e-mail address listed in MyEAP is one that you will check periodically. It is important that you adhere to the established deadlines for submitting your registration so that the Program Director and Academic Specialist have time to finalize your registration in order to report your grades as soon as they are available.
Grades
Graduating Seniors: UCEAP grades do not arrive in time to accommodate degree verification deadlines for the term of participation. If you are participating in the spring quarter program, you may be able to return to your UC campus to take part in the graduation ceremony, but your final grades may not reach the campus registrar until the following September.
 
For general information about grades, see the Academic Information chapter of the UCEAP Guide to Study Abroad.
 
Internships
Extending UCEAP Participation

Participating in Consecutive Programs

Although extension options are not built into this program, it may be possible for you to participate in two different UCEAP programs consecutively. For example, if you are a fall quarter Monteverde participant with two years of Spanish, you might choose to apply to continue on to a semester UCEAP program at the University of Barcelona, where you may continue studying biology along with other regular university coursework.
 
If you would like to participate in two programs, you must submit an application for each program by the campus deadline (before you leave the U.S.). You will go through the regular UCEAP selection process for each program. You must meet all selection criteria for both programs and your UC campus must select you to participate. The Campus EAP Office may have other requirements as well.  
Cultural Awareness
Educate Yourself
Get acquainted with Costa Rica and its culture before you leave California. Travel guides and travel-related websites such as Lonely Planet are good resources.
 
Before you go, think carefully about what you hope to accomplish, and what parts of the program may be a source of anxiety for you. This program is extremely challenging, both intellectually and physically. Be realistic in your expectations and know that some parts of the program may be especially difficult. Adopt a positive lifestyle and be sure to eat well, exercise regularly, and take care of yourself both before and during the program.
 
Instructors for the Monteverde program assume that you are familiar with the fundamentals of ecology and evolution. Before departure, consider reviewing your ecology books and the basics of plant biology, especially reproduction.
Notes on Monteverde
UCEAP’s Tropical Biology and Conservation Program is located in Monteverde, a rural community of Costa Ricans and North Americans who share a bicultural and bilingual lifestyle in a growing ecotourism area. Monteverde is located between seasonally dry Pacific slopes to the west and the tropical rain forest of the Atlantic slope to the east. This unique location of contrasting wet and dry forest presents an extraordinary opportunity to study plant-animal interactions, ecology, and natural history.
 
Because of Monteverde’s rich biological attributes, the area is the target of strong conservation efforts. Several reserves have been established to protect the flora and fauna along the continental divide and at lower elevations. Two of the larger reserves include the Monteverde Cloud Forest Reserve and the Bosque Eterno de los Niños, which together cover a large expanse of cloud forest and mid-elevation forest. This reserve complex provides habitat and protection to thousands of species of plants and insects, and a variety of vertebrates including spider monkeys, quetzales, mountain lions, and tapirs. Monteverde attracts biologists from all over the world, some of whom serve as guest lecturers and resources for UCEAP.
 
Official Start Date & Mandatory Orientation
 
You must be in San José by the Official Start Date. Both the fall and the spring programs begin on their respective start dates at the Hotel Cacts, where the first orientation is held. The UCEAP Program Director reviews the program calendar, academics, local culture, health, safety and emergencies, money and banking, phone use, and mail. The orientation is essential for getting you through the program successfully, and for that reason it is mandatory.
 
Travel Planning
Travel to Your Host Country
The UCEAP program budget does not include funds for recreational travel abroad.
UCEAP strongly recommends purchasing changeable round trip tickets, which will allow you to make changes to your return flight for a fee. UCEAP discourages purchasing one way tickets, as your Program Budget is based on a changeable round trip student fare, which is generally less expensive. Carefully research airfare rules prior to purchasing a flight. Standby and courier fares are not appropriate. Plan for this expense. Neither UCEAP nor the Financial Aid office will reserve or pay for your ticket. If you are on financial aid, you will need to purchase a plane ticket before you receive a financial aid disbursement.
 
Most airline tickets are good for one year only. When buying round-trip tickets, purchase tickets that allow changes to the return date. If you do not make round-trip arrangements, be sure to book a return flight with plenty of lead time once abroad. Flights to the U.S. fill up fast and economy-fare seats are booked early.
There is no group flight for the Monteverde program. Even if you are on full financial aid, you are responsible for reserving and purchasing your ticket; the Financial Aid Office will not do it for you. Purchase a changeable airline ticket; standby tickets are not appropriate.
 
Flights are routinely changed or canceled. Confirm your flight schedule about two weeks before departure.
 
When traveling, carry your passport, ticket, prescription medications, money, and credit cards on your person. Once in Costa Rica, carry only what is necessary for each day and leave other items secure in your dorm or homestay.
 

Financial Aid Students

Your financial aid package is calculated using your specific UCEAP Program Budget. The estimated round-trip airfare amount is based on the cost of a changeable student ticket to your host country. If your independent travel costs are greater than the airfare estimate in the UCEAP Program Budget, notify your financial aid counselors. Neither UCEAP nor the Financial Aid Office can guarantee that the additional cost will be funded by financial aid.

Where to Meet

Be at the Hotel Cacts in San José by 9 a.m. on the Official UCEAP Start Date.
 
Hotel Cacts in San José
Avenida 3 Bis #2845
Between Calle 28 and 30
 
Taxi directions: 300 mal norte del Pizza Hut de Paseo Colon
Phone: (506) 2221-2928 or 2221-6546
 
A taxi ride from the airport takes about 30 minutes. If you are delayed, call Frank Joyce at one of the numbers listed in the first chapter of this guide: Your UCEAP Network.
 
 Take a copy of the Arrival Instructions that are included in your Pre-Departure Checklist, as this sheet contains all necessary emergency contact information.
Travel Documents

Visa

Since this program is fewer than 90 days long, U.S. citizens do not need a student visa.
 
Immigration officers in Costa Rica will require you to show a printed copy of your itinerary to determine the length of the tourist visa they will give you. Make sure that the visa they give you is at least for the duration of your program. Past students have been issued 15 or 30 day visas which is not suitable for the program.
 
If you are not a U.S. citizen, check with the Costa Rican consulate to find out if your citizenship requires a student visa for studying in Costa Rica. It is important you mention that the program is shorter than 90 days. There may be many steps to take well beforehand in order to enter the country legally. Notify the UCEAP Program Specialist if you find that you need a student visa, as the procedure for securing the necessary documents for a visa application can be complicated.
 

Round-Trip tickets

Your ticket must be round-trip or you must have a ticket leaving Costa Rica and going on to another destination. The airline at LAX, SFO, or any other US airport will not allow you to board without showing a round-trip ticket or a ticket to another destination. You must show that you have return or onward travel within 90 days of the date of entry into Costa Rica. This is an entry requirement of the Costa Rican government.

 

Undocumented Students and Deferred Action for Childhood Arrivals (DACA) Students

Consult with an immigration attorney free of charge on your campus to determine if study abroad is right for you.

If you are currently enrolled as a student at UC Berkeley, contact the Undocumented Student Program http://undocu.berkeley.edu.

If you are currently enrolled as a student at UC Davis, UC Irvine, UCLA, UC Merced, UC Riverside, UC San Diego, UC San Francisco, UC Santa Barbara, or UC Santa Cruz, contact the UC Undocumented Legal Services Center at https://law.ucdavis.edu/uc-undocumented/.
 
Packing Tips
Identify each item of luggage on the inside and outside with your name, home address, and destination. To avoid theft, never leave luggage unattended.
 
Read about the limited Personal Property Benefit included in the UCEAP Insurance policy brochure and assess if the coverage is adequate. You may decide to protect your belongings with additional insurance.
 
Never put valuables in checked luggage. Check with your airline regarding the latest baggage allowance and other restrictions. It is best to take a large internal frame backpack and a midsized duffel bag. Check with your airline about the carry-on allowance. If you are able, you may want to carry a daypack and a laptop (in a standard computer case) onto the plane.
 

Climate

​Costa Rica has two well-defined seasons: dry and wet. The country ranks among the rainiest in the world. The cloud forest of Monteverde tends to be cool, damp, and windy because of its cloud cover and high elevation. Past participants recommend traveling lightly and taking clothing for all climates, but not too much of any one thing.
 
Although it can get hot around midday in Monteverde, it is good to be able to protect your arms and legs. Take two or three lightweight, oversized shirts to wear when hiking; this type of shirt covers your arms and provides good protection from bug bites while maintaining comfort.
 

Essential Clothing & Personal Items

The UCEAP Student Budget does not include funds for the purchase of clothing abroad.
The following items are essential:
  • Prescription medication; take a copy of the prescription and a three-month supply
  • Four or five loose-fitting shirts (long/short sleeve)
  • Four or five lightweight long pants (loose cotton pants are preferable; jeans are fine but are uncomfortable when wet)
  • Several pairs of shorts
  • Light jacket for the hot, humid weather
  • Seven to ten pairs of underwear (cotton or nylon) and socks (suitable for wearing with rubber boots or hiking boots)
  • Swimsuit
  • Warm and fleecy sweater, wool shirt, or sweatshirt with a hood (outside temperatures at night in Monteverde can drop below 60°F; some students have been happy to have a ski hat or cap)
  • High-quality rain wear (poncho, rain jacket)
  • Hat (for rain and sun)
  • Shoes or boots with adequate ankle support that protect from insect and animal bites (take what you might wear on a backpacking trip; if you buy new boots, break them in before going to Costa Rica)
  • Rubber boots; you will have several opportunities to buy inexpensive rubber boots once you are in Costa Rica
  • Sturdy sandals, such as Chacos or Tevas
  • Sneakers and tennis or running shoes
  • Personal toiletries (soap, shampoo, etc.)
  • Towel
  • Extra eyeglasses, contact lenses (and a copy of the prescription), contact lens solution
  • First aid and personal health supplies; an emergency first aid kit will be available, but you should take Band-Aids, Moleskin, Molefoam, antibiotic ointment (like Neosporin), pain relievers (aspirin, ibuprofen, or acetaminophen), contraceptives, feminine hygiene products, antiseptics, antidiarrheal medication, anti-fungus medication, your preferred cold and allergy medication, and Caladryl cream

Essential Equipment

UCEAP and the Monteverde Institute provide some field equipment and gear for camping on the field trip and for independent projects (scales, etc.), but you should take the following gear:
  • Daypack (essential for field trips)
  • Good quality backpack
  • Flash drive and several writable CDs
  • Blanket and sheet or lightweight sleeping bag
  • Sheet or sari (sarong)
  • Insect repellent (for mosquitoes during field trips)
  • Spanish-English dictionary (pocket-sized is fine)
  • Field notebook
  • Writing materials
  • Pencils
  • Small pencil sharpener
  • Sharpie felt-tip pens
  • Headlamp and small flashlight (a MiniMag that uses two AA or two AAA batteries)
  • Pocket knife (pack in checked luggage)
  • Wrist watch (digital with stopwatch is especially useful)
  • Two water bottles/canteens with combined capacity of two to four liters (a necessity for hikes)
  • Waterproof pens and pencils
  • Compact sleeping pad (like a Thermarest)
  • 10x hand magnifying lens (on lanyard)

Highly Recommended Equipment & Items

The following items are optional:
  • Mask, snorkel, fins
  • Field guides of your favorite taxon (e.g., Field Guide to Birds of Costa Rica)
  • Laptop (see the Internet Access section of the Communications Abroad chapter of this guide)
  • Favorite statistical computer software
  • Camera, flash or strobe, and film if you do not bring a digital camera (film is expensive in Costa Rica)
  • Binoculars
  • Extra batteries (general and camera); camera batteries are difficult to get outside of San José, but regular batteries (Alkaline AA, AAA, C, D, etc.) are readily available
  • Rechargeable batteries and charger (past participants have been happy to have these, especially for use at the field station in Monteverde)
  • Hip/waist pack
  • Watertight bag (useful for protecting equipment during frequent rain and at the beach; available at outdoor stores and through catalogs)
  • Slides/slideshow (if you have worked in a national park or participated in some research project and would like to give an informal talk about it, come prepared; fellow students, staff, and local people will be happy to hear it)
  • Written works; if you have written a paper on some topic that might be of interest to others, bring it along
  • A few lightweight, American gifts for foreign hosts and new friends (suggestions include T-shirts with city, state, or campus logos; postcards, posters, or scenic calendars; children’s books—especially bilingual ones— and toy dinosaurs have also been popular gifts)
  • Water filter (you will not need one during the program; consider bringing one if you plan to travel before or after the program to remote locations)
  • Dental floss
  • Nail clippers
  • Bottle/can opener and corkscrew (pack in checked luggage only)
  • Sunglasses
  • Portable radio
  • Battery-operated alarm clock
  • Musical instrument (guitars, etc.)
  • Pictures of family, friends, and home
Insurance for Personal Possessions
Consider having additional protection for your property. In spite of your best efforts, it is still possible to experience loss, theft, or accidents that will damage your belongings while traveling. Talk to your parents and analyze their family homeowners’ insurance to determine whether the items brought or bought while abroad are covered by their policy.
 
UCEAP Travel Insurance policy offers limited personal property coverage.  UCEAP strongly recommends that you examine the details of the UCEAP Travel Insurance benefits and purchase additional property insurance coverage, especially to protect high cost items such as laptop computers, Smartphones, tablets, and other valuables. Review the policy carefully before departure and determine if it provides adequate coverage for your possessions before you experience a loss. 
 
If you decide to purchase supplemental personal property coverage, do so before departure and make sure that the coverage extends while traveling because most theft occurs in the airport or while moving into housing. The host university does not protect student belongings—even in university accommodations.
 
You are responsible for your own personal property. Use logical precautions to safeguard valuables from damage or theft by locking your room and securing currency, jewelry, passport, and other possessions. Avoid wearing expensive clothing or jewelry and going to questionable parts of the city, especially at night or when alone. Minimize your vulnerability by staying in control of your drinking and your behavior. Do not invite casual acquaintances or strangers home.
 
Financial Information
Understanding Your Finances
It is important that you carefully read all of the information available in the UCEAP Guide to Study Abroad and discuss it with the person who will assist you with your finances while you are abroad.
 
Understanding your finances before, during, and after your program is crucial to having a successful time abroad. The following list outlines just a few of the many things you will need to know before departure.
 
Detailed information on the following topics can be found in the Money Matters chapter of the UCEAP Guide to Study Abroad:
  • Contact information for finance questions
  • How to estimate the cost of your program
  • Budget instructions and information
  • Who Can and How to make payments to UCEAP
  • UCEAP student account information(what fees do I pay to UCEAP and what fees do I pay out of pocket?)
  • Banking before and after arrival
  • Fees and penalties
  • Loan information
  • How financial aid works while abroad (how do I get my financial aid from my home campus and how are my fees paid?)
  • Various forms (e.g., direct deposit, etc.)
​​
 
Your MyEAP Account & Budget
Your MyEAP Student Account is similar to your UC campus financial account. It will be available as soon as you are selected for your program in MyEAP. You can make payments through this account using e-checks or credit cards (MasterCard, Visa, American Express, or Discover). The fees that you owe UCEAP will be applied to your account after your program pre-departure withdrawal date, which is listed in MyEAP. For the amount due to UCEAP prior to fees being posted on your account, refer to the UCEAP Program Budget and Payment Schedule located on the second page of your UCEAP Program Budget. Program fees are subject to change.
 
Carefully review your UCEAP Program Budget.
 
Your UCEAP Program Budget lists the fees you will pay to UCEAP and an estimate of the personal expenses you will need to plan for. It does not include the cost of recreational travel or personal entertainment. Review your UCEAP Program Budget frequently. The Payment Schedule is on the second page of the UCEAP Program Budget.
 

Instructions

  • Download and print your UCEAP Program Budget and Payment Schedule.
  • Note the deadlines on the Payment Schedule.
  • Give the UCEAP Program Budget and Payment Schedule to the person responsible for paying your UCEAP bills. Sign this person up for Third Party Authorization on MyEAP so they can make payments online.
For further information see the Money Matters chapter of the UCEAP Guide to Study Abroad and the Money Matters tab of your Participants Portal. If you will be receiving financial aid, see also the UCEAP Financial Assistance web page.
​​
 
​​

Refund of Credit balances and Financial Aid Disbursements:

 
If you are signed up for Direct Deposit on your UC campus, it is not linked to your MyEAP account. You must sign up for eRefund with UCEAP to receive direct deposits from your MyEAP account. For more information, see the UCEAP eRefund Instructions.
 
​​​​
Handling Money Abroad
Due to the short duration of the program, all business mail, including financial aid and other checks, should be sent to an address in the U.S. You can sign up for eRefund with UCEAP to receive direct deposits of credit from your MyEAP account. For more information, see the UCEAP eRefund Instructions​
 
Plan to have enough money to cover personal expenses in Costa Rica. Since all room and board costs have been included in UCEAP fees, $500 should be a sufficient amount. It is not necessary to exchange U.S. dollars for colones before departure. Many stores and businesses accept dollars.
 
If you stay after the program to travel you must budget accordingly. ATMs are the easiest way to access cash. Another way to access funds is with a credit card, though interest rates can be high and foreign currency adjustment charges can be very expensive. Large hotels, restaurants, and shops in San José and other major cities, as well as many Monteverde establishments accept major credit cards. Travelers checks are also acceptable but can take a while to get changed into cash.
 
Communications Abroad
Internet Access
You will have access to a limited number of computers. Take a laptop if you have one, but keep in mind that the program cannot be responsible for the safety of your personal computer. Pack flash drives as well as your favorite statistical computer software. The computers at the field station and the Monteverde Institute have 24-hour Internet access. If you take a laptop, it can be configured to connect to the WiFi at both locations. The program will make arrangements to have personal computers taken to Monteverde for storage during the program’s initial two-week field trip.
 
Read about the limited Personal Property Benefit included in the UCEAP Travel Insurance policy brochure and assess if the coverage is adequate for your computer before leaving for Costa Rica. If you decide to purchase additional insurance, you might also ask about insuring your camera and other valuables.
Phones
Mail & Shipments
Mail from the U.S. to Costa Rica usually takes from seven to ten business days. Monteverde Institute staff members bring the UCEAP mail to the field station. In December, mail is much slower due to the holiday mail overload.
 
Student mail should be addressed as follows:
 
[Student’s Name]
Instituto Monteverde
Apdo. 69-5655
Monteverde
Puntarenas, Costa Rica
 
Do not send packages or boxes through the mail. Any piece of mail that is larger than a 9'' x 12'' envelope will be routed through customs. Customs sends a notice to the addressee stating that he or she has a package in San José. Getting things from customs can be cumbersome and time-consuming, and during the program you will not have the time or the opportunity to go to San José.
 
Do not send checks or cash to Costa Rica through the mail, as mail is occasionally lost or stolen.
 
Important Note for You and Your Parents
​You will be on a field trip for the first two weeks of the program. Tell friends and family not to worry if you are out of contact during this time. You will not be able to e-mail or phone home during the field trip; however, staff members carry cell phones and try to check for messages once a day. In case of an emergency, parents can call Frank Joyce’s cell phone: (011-506) 8380-9899.
 
See the Staying Safe chapter in this guide for additional emergency contact phone numbers.
Housing & Meals
Program Housing
Dependents cannot be accommodated because of the nature of the program, its limited accommodations, need for student mobility, and stringent curricular demands.
Housing for the Monteverde program changes according to program activities. It combines homestays, residence at the dormitory-style Monteverde Biological Station, and stays at other field stations. Field trip locations vary from year to year and between fall and spring terms (due to the rainy season), but the basic structure is explained in this chapter.
 

Arrival in San José

For the first two nights in Costa Rica, the group stays in the Hotel Cacts with the UCEAP Program Director and instructional staff for initial orientation before the field trips. Accommodation costs for these first two nights are included in your UCEAP fees.
 
If you arrive in San José before the program start date, you must find your own accommodations and you will be responsible for all costs. If you choose to stay at the Hotel Cacts prior to the official start date of the program, you must make your own reservation for the additional night(s).
 
Hotel Cacts
 
Phone: (506) 2221-2928
Fax: (506) 2221-8616
 

Field Trip Housing

(Weeks 1–2)
During the two-week field trip you will explore the various ecosystems of Costa Rica. Accommodations include camping, field station dorms, and local hotels.
 

Monteverde Biological Station Housing

(Weeks 3–5 and 9–10)
The Estación Biológica Monteverde (EBM) is located on the edge of a forest preserve. From the front porch you can view the Continental Divide in one direction and the Pacific Ocean in the other. Its location enables immediate access to the forest, which is used as a local laboratory.
 
The station contains classroom space, a library, computer labs, lab space and equipment, reference rooms and materials, a kitchen where the station staff cook your meals, a dining area, a phone cubicle, and living accommodations. Bedrooms are shared (two bunk beds/four students per room). Each bedroom has its own attached bath. Hot water and electricity are included.
 

Homestays and Peñas Blancas Housing

(Weeks 6–8)
UCEAP participants are divided into two groups. Each group spends one week trekking to and conducting research at the Peñas Blancas Reserve in the cloud forest (accompanied by program instructors) and two weeks in a homestay in the Monteverde area.
 
Peñas Blancas Housing
You will stay at El Refugio Eladio, a rustic cabin and field station. One building provides sleeping quarters consisting of two large rooms, each equipped with approximately six bunk beds with foam mattresses. Another building provides kitchen and dining facilities and serves as a central meeting room for lectures. Outbuildings provide two separate toilets and two separate showers. The lodge is equipped with cold running water. A long porch connects the structures and provides additional meeting/study space for use during your week’s work at the Refugio.
 
Homestays
The primary purpose of being with a host family is to interact socially and culturally and to improve foreign language proficiency. It is expected that everyone, including other guests in the home, will speak Spanish whenever possible.
 
In most cases, students are matched to a family located within a ten-kilometer radius of Monteverde. Students are generally able to walk between the homestay and the EBM, though the distance may require up to an hour of walking each way. The location of the homestay is related to your research project; under special circumstances, you may be housed at a greater distance from Monteverde if your research requires it (e.g., a marine-related research project). In all cases, the homestay households are carefully selected and screened by staff of the Monteverde Institute. Matching a family with a student is carefully done, but a perfect match is virtually impossible. Although usually modest, the homes provide a bed, bathroom, study location, and meals; phones are usually available in the homes.
 
The homestay households exhibit a range of lifestyles. Families will likely not speak English, but in most cases you will be treated as a member of the family. Meals will be provided by the family. If possible, bring small gifts for your host family. Many of the families have small children and value picture books, bilingual children’s books, small toys, T-shirts with California or UC logos, etc.
 
There is probably no better way to get immersed in the host culture than to share everyday life in a Costa Rican household. However, you need to be flexible. The responsibility of adapting is on you, not the host family. The home is intended to be more than just a place to stay. While in the family setting, take local customs into account as the family gets to know you personally. Ideally, you can become part of the family, but to do so requires time, patience, sensitivity, negotiation, and understanding. Past participants often say the homestay was their favorite part of the program, and that they felt like part of the community because they lived with Ticos for a time. Families can become long-standing friends; students who return to Monteverde in later years often stay with their former host family.
 
Do not hesitate to report difficulties to the UCEAP Program Director or staff. Concerns should be aired immediately so that a minor incident will not become a major problem. Something that causes upset or even rage may be the result of a cultural misunderstanding that the Program Director and staff may be able to help explain and resolve.
 
It is not possible to have guests visit you during the time of the homestay. The host family will only accommodate UCEAP students.
 
Meals
Meals will be provided for you during the entire program. During program-related travel, including the field trip, meals will be prepared for the group or you will receive a cash allotment to cover basic meals at restaurants. The food served at the field station is basic, with dishes consisting of rice and beans, vegetables, chicken, fish, and occasionally beef. Vegetarians, vegans, and gluten-free diets will be accommodated. You may also buy snacks from shops in Monteverde, Santa Elena, and surrounding areas, including locally made dairy products. Many vegetarians have participated in this program. Be sure to let UCEAP know of your nutrition preferences or requirements well in advance; most requests can be accommodated.
 
Daily Life Abroad
Local Transportation
The UCEAP program budget does not include funds for recreational travel abroad.
 
Refer on your own to some travel resources about Costa Rica and Central and South America. These might include Lonely Planet, Fodor’s, and Frommer's guides.
 
Extracurricular Activities
Students with Disabilities
While in Costa Rica, students with disabilities may find accessibility and accommodation limited. Costa Rica has legislation that mandates access to transportation, communication and public buildings for persons with disabilities, but the government does not effectively enforce these laws.
 
Many buildings, including hotels, restaurants, and bars, remain inaccessible, and the Costa Rican Ombudsman’s Office has received several reports of noncompliance with accessibility requirements or malfunctioning of hydraulic wheelchair lifts for public transportation. We are not aware of any special currency or customs circumstances for Costa Rica. In general, Costa Rica is not wheelchair friendly.
 
The Monteverde Cloud Forest is not accessible. There are no roads going into the park and the most accessible hiking trail has 1-inch boards sticking up out the ground every 5 meters or so to prevent erosion.
 
For more information:
 
Travel Sign-out Form

Leaving your host city for more than 24 hours?

You are required to complete the online sign out through your MyEAP account. 
 
Click on Travel Signout and complete all required fields. During an emergency (abroad or in the U.S.), it is important for UCEAP officials to know how to reach you so we can help you. 
 
The UCEAP program budget does not include funds for recreational travel abroad.
 
Working Abroad
LGBTIQ Students
​LGBT individuals enjoy full rights in Costa Rica. The LGBT community is protected by anti-discrimination laws, and there are no legal or governmental impediments to the organization of LGBT events.
 
 
​For more information,
Rewarding Challenges
The program may be a completely different experience, both academically and socially, from anything you have previously encountered. While in Costa Rica, you will be living and working in a group situation under conditions that can, at times, be challenging. You will be tired, hot, thirsty, muddy, and mosquito-bitten, and will undoubtedly experience at least one bout of intestinal disorder or turmoil. On the other hand, you will be learning from noted researchers and interacting with students from other UC campuses, all of whom share an interest in a wide range of ecological areas. In addition, you will be doing fieldwork in an incredibly beautiful and ecologically rich location.
 
The format of the program is designed to enhance group interaction. You will exchange ideas, laughter, criticism, and excitement. Each person brings to the program his or her individual expertise, style, and values, which together help to make the group experience as well as the individual experience a rewarding one.
 
This will require adaptability and a willingness to modify or exchange ideas (academic or otherwise) in an open, friendly, and cooperative manner. If you mentally prepare for the experience, you will find that the complexity, diversity, and sheer excitement of working in the field will far outweigh the discomforts.
 
Program participants have consistently commented that making lifelong friends is one of the greatest benefits of the Monteverde program. They have observed that being around fellow students who are all studying biology and participating in the lively conversations surrounding common research activities lead to a renewed focus on career goals. In addition, participants have been happy to know that over the years their paths would cross again.
 
Costa Ricans (AKA Ticos) tend to be charming, delightful, and tolerant people; it truly is el país de la amistad (the country of friendship). Ticos will be delighted if you try to speak Spanish and will compliment the effort. As a guest in the country, demonstrate respect for Costa Rican values and morals.
 
Insurance
UCEAP Insurance
Know Before you Go 
Review the UCEAP Travel Insurance Policy before departure. You will need to pay upfront for any medical services and file a claim for reimbursement consideration. Submit fully itemized bills with the claim form. Medical claims processing time is about four to six weeks after receipt of the claim. Keep photocopies of all documents you submit in case the claim gets lost.
 

Know Before you Go

 
While abroad you are automatically covered by the UCEAP Travel Insurance Policy.  Coverage begins 14 days before the official start date of your UCEAP program term. Coverage ends 31 days after the official end of the UCEAP program term.
 
The UCEAP travel insurance does not include coverage for preventative care, checkups, and vaccinations. Read details in Benefits at a Glance. Familiarize yourself with the coverage, exclusions, and eligibility criteria. Your travel insurance policy number is ADDN 04834823.  It is underwritten by Chubb Insurance Company.
 
There is no deductible or co-insurance but the travel insurance works on a reimbursement basis.  You can submit a claim for a refund consideration of covered expenses.  For more information about the medical claim proces or about non-medical claims.
 
Do not assume that if you seek medical care abroad for a covered illness or injury that the local hospital will bill your insurance.  Generally, hospitals around the world, including the US, do not bill insurance companies (unless there is a special arrangement with a local hospital in your UCEAP country).  It is your responsibility to inquire with the hospital, at the time of service, and make arrangements to pay any outstanding bills. Payment for medical services abroad is ultimately your responsibility.
 
For more information refer to your Pre-Departure Checklist, Insurance tab, or the UCEAP Guide to Study Abroad, Insurance chapter.
 

For Questions about Coverage, Benefits and Claims Status

ACI at claims@acitpa.com.

 
Staying Healthy
Local Medical Facilities
You will be living in a rural tropical environment. There is a public health clinic in Santa Elena, which is part of the national health care system.  It is located about four kilometers (2.5 miles) from Monteverde. It is a good option for minor ailments. You will have to pay the clinic for your visit. Keep your receipts and submit a claim through the UCEAP insurance. 
 
The nearest hospital is in Puntarenas, which is a 2-hour drive from Monteverde. Other fully-equipped hospitals are in San José (3-4 hours by car from Monteverde) and Liberia (3 hours by car from Monteverde).
 
If you feel sick or have a medical emergency, contact the UCEAP Program Director or program staff immediately to get medical attention. In case of an emergency or sudden serious illness, the Program Director and staff can assist you in making arrangements to seek care, with the UCEAP insurance claim process, and help you with accommodations if extended absence from instruction is expected.
 
Physical Health
You must be able to adapt successfully to a tropical environment with a large amount of rainfall and dramatic temperature fluctuations, strenuous physical activity involving long hikes and backpacking (you will carry your belongings - you will not need to carry or prepare your food during the field trips), and a new way of learning (outdoor instruction, sometimes at night).
 
​The experiential program is rigorous and combines lectures in the forest, individualized instruction, field trips, lab work and independent research.
 
Health issues in Costa Rica are typical of those found in tropical countries. Food and beverage precautions are essential to reduce the chance of illness. Avoid insect bites, wear appropriate clothing, and apply repellents to your skin and clothing. Do not wear perfume, cologne, aftershave, or other scented cosmetics that may attract insects. Do not underestimate the heat and radiation from the sun. Humidity and heat promote the growth of skin infections, which you can help prevent by keeping your body clean and dry. The best way to relieve symptoms of heat rash is to cool the skin and prevent sweating. Environmental pollution, mold, and pollen found throughout the country year-round can aggravate existing environmental allergies. 
 
In Monteverde, the main road and almost all secondary roads are unpaved, and there are few sidewalks. You will have to walk on stony dirt roads and trails. What would be a short two mile drive a on well-paved road can take up to half an hour on a dirt road. The roads are shared by people, vehicles and horses.
 
You will receive detailed information about staying healthy upon arrival.
 

Know Before you Go

Inform yourself before you travel.  Just as language and currency vary around the world, so does medical care.  Know what to do if you get sick.
 
Read the Health chapter of the UCEAP Guide to Study Abroad and your Program Guide for important information to plan for a healthy stay abroad.
 
The U.S. Centers for Disease Control and Prevention (CDC) Traveler's Health web page has important information about health risks present in the country where you will be studying.
 
Prescription Medications

PLAN AHEAD

  • Understand your UCEAP travel insurance terms of coverage.
  • If you need a refill while abroad, you must see a local doctor. US prescriptions are not valid in other countries.  Note:​ If the visit to the local doctor is considered preventive care, it will not be covered by the UCEAP travel insurance; your campus or private insurance plan may cover it.  You must travel with a letter from your prescribing explaining your diagnosis, treatment, and medication regimen, including the generic name. 
  •  
  • If you need to find out if this appointment would be covered by the UCEAP travel insurance, contact ACI at claims@acitpa.com. For more information about the UCEAP travel insurance, refer to your UCEAP Guide to Study Abroad, or your pre-departure checklist, Insurance tab.
  •  
  • Two classes of medicines – narcotics and psychotropics – are under the control of international law. This covers any medicine that can have an effect on the Central Nervous System (CNS) and the potential to be abused. The narcotic class mostly relates to analgesic opioids and their derivatives (e.g. morphine and codeine) which tend to be highly regulated. Psychotropics are all those medications likely to be used to treat mental disorders such as anxiety, depression, and psychotic conditions.

Before Departure

  • If you plan to purchase medication using the UCEAP Travel Insurance coverage, you must fill and pay for medication when coverage is effective (14 days before the official start of the program).  Do not assume that your local pharmacy knows about the UCEAP travel insurance policy.  It is not the same as your campus health insurance coverage. You will need to pay for the medication and submit a claim to the UCEAP insurance.
  •  
  • Find out whether your medication is legal in your UCEAP country.
  •  
  • If traveling with a prescription containing controlled substances, review international agreements governing the transportation of medications across borders check the International Narcotics Control Board (INCB) website. The INCB is responsible for international drug control. If traveling with controlled substances, you must have a letter from your doctor. Generally, amphetamines (e.g., Adderall, Vyvanse) are illegal in other countries. Talk with your doctor to switch you to another medication.
  •  
  • Talk to your doctor to see whether he/she can prescribe an adequate supply of your prescription medication to last through the end of the program.  Ask your doctor how to adjust your dosage depending on time zone changes.
        
  • Get a letter from the prescribing physician, on letterhead, indicating your diagnosis, treatment, and medication regimen, including the generic name as brand names vary considerably around the world.

Traveling with prescription medications

  • Keep the medication in its original packaging clearly labelled with your name, doctor’s name, generic and brand name, and exact dosage. Carry it in your carry-on luggage, provided it is in pill or solid form. For more information, particularly if your medication is in liquid form, consult the US Transportation Security Administration., Traveling with Medications.
  •  
  • Carry copies of all original US prescriptions.
     
  • Carry the letter on letterhead from the prescribing physician for all prescribed medications, indicating your diagnosis, treatment, and medication regimen, including the generic names. This is extremely important in case you need treatment or a medication refill abroad.
     

Why is a letter from your treating physician necessary? 

If your particular medication cannot be taken into the country, talk to your doctor.  If you need to switch prescriptions, your doctor may need to make changes to your medication at least 3-6 months before departure to monitor side effects and dosage.  The letter from your doctor indicating condition, treatment and medication regimen, can help a local physician to assess you and to consider reissuing your prescription provided it is licensed in your UCEAP country. Note that the local doctor's appointment for medication refill may not be covered by the UCEAP travel insurance.

Consult with ACI, claims@acitpa.com. Read more in the UCEAP Guide to Study Abroad, Health section.

 
Do not have medications shipped to Costa Rica; Costa Rican customs authorities will not accept them. Plan to take enough prescription medication to last the length of your stay.
Mental Health
​You may expect to quickly adapt to the new culture—and you need to adjust rapidly to effectively meet the academic demands of the program. However, the many cultural differences that seem exciting to you at first can also be distressing and quickly lead to feelings of misunderstanding, loneliness, and culture shock.
  
If you are currently in treatment in the U.S., discuss your UCEAP program details with your doctor so you can work on a plan in case you need to reach out for care. If you are taking a prescription medication, talk with your prescribing physician before departure about getting the supply you need for going abroad.  For information about traveling with medications, refer to the Prescription Medications section in this guide.​

Your mental health is important to us all. Create a plan with your treating doctor. Managing your mental health while studying abroad – whether or not you have a pre-existing condition – is something every person must think about when going abroad. Being away from usual stress at home can sometimes be a relief when abroad; experiencing new adventures can be a useful distraction. You will also have times when you feel confused, uncomfortable, annoyed, and many of the same emotions that you manage in your daily life at home.
 
Cultural adjustment and homesickness are normal. They are usually transitory—lasting a couple of weeks—and do not imply mental illness or an inability to cope. Most students who experience culture adjustment function reasonably well under the stress and are able to keep up with the responsibilities of school and everyday life.

You may feel homesick or sad. Feeling down, anxious, homesick, depressed or stressed might be your body’s reaction to the new environment and different life away from your usual support network. Don't cope alone.  Reach out for help to the local UCEAP program staff and your friends.  If you have been feeling unhappy for longer than a few days, or it is staring to affect your enjoyment of life and/or your studies, then you should see a doctor immediately.
 
The UCEAP travel insurance policy covers outpatient visits as any other illness up to $500,000; there is no co-pay or deductible, and you can make an appointment with any doctor. Budget for this expense as you must pay up front and submit a claim to the insurance company for a refund consideration.  Doctors, hospitals, and clinics will require you to pay bills at the time of treatment. You must then submit a completed claim form and paid receipts to the UCEAP insurance company. For information about the claims process, access Insurance Claims Process. If you have questions about your UCEAP travel insurance benefits contact ACI at claims@acitpa.com.
 
 
Health Risks
Some students have experienced mild reactions to dust and fungus. There are first aid kits available for emergencies both at the housing locations and on all field trips.
 
If you are allergic to insect bites, check with a physician before leaving for Costa Rica to have proper treatment with you (i.e., EpiPen or another allergy kit. If you have an EpiPen make sure that it has not expired and get a new prescription.). Relay this information to the UCEAP Program Director immediately upon arrival.

Tropical Sun 

Costa Rica is closer to the equator and the sun rays are much more intense than in North America. In general, the closer you are to the Equator the stronger the UV will be. UV radiation levels are highest under cloudless skies but even with cloud cover UV radiation levels can be high. Respect the tropical sun and protect yourself.
 
Tips
  • Always use sunscreen with a recommended minimum SPF 30.
  • Wear a hat and sunglasses that block 99% to 100% of UVA and UVB radiation (read the label).
Food Allergies
Students with severe food allergies should take precautions, as the cuisine may include ingredients that can cause anaphylaxis in those affected. A language barrier increases the risks associated with severe food allergies. 
 
Precautions to take include:
  • Research the local cuisine. Be aware that some popular local sauces may contain nuts.
     
  • Discuss the risks with your doctor six to eight weeks before departure to discuss your treatment plan while abroad.
     
  • Carry the medications you need to prevent an adverse reaction like antihistamines or epinephrine injectors with refills. Pack it in your carry-on, not your checked luggage. Your medication must be in its original packaging, with your name.
     
  • Have a letter from your physician to present to airport security that states your need to have the epinephrine auto injector with you at all times.
     
  • Wear a medical alert bracelet or tag with instructions for assistance in both English and the local language. Wearing medical identification at all times can help should a life-threatening reaction occur.
     
  • Tell others about your food allergy.
  •  
  • Carry a card written in English and the local language explaining what foods cause allergies and possible reaction. Make several copies in case you lose one. Be sure to have a native speaker verify that you have written everything correctly.
For more information, read the UCEAP Guide to Study Abroad, Health chapter, Allergies section.
 
 
Air Quality
Staying Safe

​Know Before you Go 

Read this guide and the UCEAP Guide to Study Abroad.
 
Minimize Risk
With the right information - and by thinking ahead - everyone can play a part in minimizing risks. There are steps you can take to manage risk. Stop and think. Inform yourself of risks you can encounter and be prepared. Pay close attention to the following information:

Be Proactive, Prepared, and Protected to Stay Healthy and Safe in Costa Rica

  • Use insect repellent spray or lotion with 30–50 percent DEET concentration and take personal protective measures (protective clothing, use mosquito nets provided by the program to prevent diseases, etc.). Insect-borne diseases in Costa Rica include dengue, leishmaniasis, chagas disease, and malaria. Instructors will brief you on this at each field site.
     
  • Treat all exposed skin with sunscreen.
     
  • Do not touch or feed any animals, including dogs and cats. Even animals that look healthy may have rabies or other diseases.
     
  • Wear shoes and use a flashlight at night so you can see where you are stepping. Dangers range from ant and scorpion stings to snake bites.
     
  • Exercise caution in and around water. Swim with a partner and use a life jacket, as rip tides are common on both coasts. Few beaches are supervised and most lack warning signs for dangerous undertow conditions.
     
  • Inform program staff of sickness or injuries. For example, diarrhea, vomiting, and fever are much easier to treat if caught sooner rather than later. Report any stomach problems or diarrhea lasting more than two days. Even the smallest scratch or blister can quickly become dangerously infected. Promptly treat any wound, no matter how minor.
     
  • Do not grab plants when you’re walking through the forest (many plants have thorns).
     
  • Check clothes and boots for scorpions.
     
  • Use a life jacket when on boats or rafts.
     
  • As instructed by program staff, wear long-sleeve shirts and long pants tucked into socks to protect from dengue, leishmaniasis, malaria, chiggers, ticks, etc.
     
  • Watch where you step!
     
  • Wear a hat to protect against sunburn and sun stroke.
     
  • Use a head lamp or flashlight at night (watch for snakes). Carry a working flashlight with you at all times.
     
  • Carry water on all short and long treks. Drink enough water to prevent dehydration. Tap water in Costa Rica is potable, but you may still get sick from drinking untreated water.
     
  • Use mosquito netting when in Peñas Blancas (netting will be provided for you).
     
  • Wash your hands often with soap and water to help prevent disease transmission. In the absence of soap and water use alcohol-based hand gels (at least 60 percent alcohol).
     
  • Be careful when crossing rivers; rain in some areas can cause flash flooding.
     
  • Be aware of the message that style of dress, body language, etc. might convey to people of a different culture. A tank top might keep you cool, but it may also attract unwanted attention.
     
  • Avoid taking risks that would expose you to pregnancy, HIV/AIDS, or sexually transmitted diseases. Condoms can be purchased at many stores and pharmacies.
     
  • Always walk accompanied at night and when in the forest.
     
  • Always let someone know where you are going and when you expect to return.
     
  • Leave any illegal drug habits behind. Penalties for possession, use, or trafficking of illegal drugs are strict, and convicted offenders can expect lengthy jail sentences and fines.
     
  • If you choose to drink alcoholic beverages, do so in moderation. Public drunkenness is against the law, can jeopardize your safety, and will damage your reputation among locals.
     
  • As highly visible guests in the Monteverde community, you must behave responsibly. One student’s poor behavior could diminish opportunities for all program participants.

Drugs & Alcohol

Costa Rica is among the many countries that have instituted programs to reduce the toll taken by alcohol abuse by using a variety of measures. Costa Rican laws ban alcohol consumption in most places. UCEAP is committed to providing an environment free of alcohol abuse and use of illegal substances. To enhance this commitment, UCEAP enforces a substance abuse policy that seeks to prevent the use of illicit drugs and the misuse/abuse of alcohol by UCEAP participants.
 
Read the UCEAP Substance Abuse Policy and the Monteverde Institute (MVI) Student Code of Conduct in the MVI Student Orientation Handbook that you will receive upon arrival. It is important to know that during field trips on the Monteverde program, alcohol is not allowed.
 
Possessing illegal drugs can result in dire consequences for you, the program, the Monteverde Institute, and for the other students in the program. A single conviction could mean spending 6 to 12 years in a Costa Rican prison.  Violation of UCEAP policies may lead to immediate dismissal from the program.
 

Beach Safety

On both the Caribbean and Pacific coasts, currents are swift and dangerous, and the majority of dangerous beaches have neither lifeguards nor warning signs. Rip currents are strong. Carefully consider the safety of any beach before entering the water. Always swim with a buddy; do not allow anyone to swim alone.
 
Even if you do not plan on swimming, be cautious around natural bodies of water including ocean shoreline, rivers and lakes. Cold temperatures, currents and underwater hazards can make a fall into these bodies of water dangerous.
 
Avoid alcohol use. Alcohol impairs judgment, balance and coordination; affects swimming and diving skills; and reduces the body’s ability to stay warm.
Crime & Prevention
Be prepared:  Carefully read all pre-departure materials and pay attention to information presented at UCEAP pre-departure and on-site orientations, in particular all safety talks; ask questions, keep abreast of local developments in Costa Rica, and behave responsibly.
 
Crime has been steadily rising in Costa Rica in recent years, affecting both locals and foreigners. Street crime is particularly prevalent in cities. The most dangerous locations are in downtown areas of San José and Limon, the largest Caribbean coastal city. Costa Rica, however, is still one of Central America’s most peaceful countries.
 
Living and traveling in an unfamiliar environment, having a limited understanding of local language and culture, and being perceived as well-off are some of the factors that can put your safety at risk. Many students and their families have concerns about safety and security abroad. Study abroad, like most other things in life, involves risk. No one can guarantee your security either in the U.S. or abroad, but UCEAP makes reasonable efforts to provide a safe environment abroad and to provide counsel on potential risks and necessary precautions.
 
Maximizing your health and safety while abroad requires your partnership with UCEAP. We take your health and safety abroad seriously; most instructors and coordinators in the program are trained and certified as Wilderness First Responders to make critical medical and evacuation decisions in remote locations. However, UCEAP expects you to actively participate in minimizing your risks while abroad.
 
During the homestay portion of the program, you may have to walk long distances to work on your research project; be sure to guard your personal safety and always tell your host family where you will be going and when to expect you back. 

Precautions

While Costa Rica is generally safe, take precautions to stay safe:
  • Practice situational awareness: Identify potential threats and dangerous situations and take responsibility for your own safety.  
     
  • Be aware of certain unsafe areas (program staff will identify areas to avoid). Trust your intuition.
     
  • Never walk alone at night; walk in groups.
     
  • Exercise a high degree of caution because of the crime risk in some areas; petty crimes, such as pick-pocketing and bag-snatching, are common in certain areas.
     
  • Always carry a flashlight when walking in the rain forest or in Monteverde (there are few streetlights) at night. A flashlight is a key tool for hiking safety.
     
  • Leave your original passport in a safe location. A recent change in Costa Rican Immigration regulations allows you to carry a photocopy of your passport, with the biographical and entry stamp page, as identification while in Costa Rica.
     
  • Do not carry a laptop in public. Laptop computers are an attractive target for thieves in any location in Costa Rica. Most electronic items—including laptops, PDAs, and digital cameras—are more expensive in Costa Rica than in the U.S. so they are good targets for theft.

Use the Buddy System

The buddy system promotes safety. During most of the biology program, you will be with other students and instructors and should follow the buddy system. This system helps ensure that you and a partner will look out for each other. Choose your buddy wisely. The ideal buddy should feel that the buddy system is very important. Each Buddy is responsible for the other. If you are having a problem, your buddy can help to alert others and get you to safety.
Civil Unrest
​There is no history of violent civil unrest. Protests occur in the heavily-populated areas on occasion; they are generally peaceful. Frequent protest topics are on fair pay and working conditions. To avoid perception of interfering in local politics, Americans should avoid protests. The Constitution bars foreigners from political activity, and foreigners involved with protests, even peaceful ones, may be arrested.
Traffic & Transportation Safety
Road conditions in Costa Rica are often poor and road travel can be hazardous.  Expect drivers to drive irresponsibly. Even though you cannot drive a motorized vehicle during the program (It is against the Monteverde Institute program policies), it is important to keep the following road safety points in mind while traveling with the group or on your own:  
  • Road crashes are the third leading cause of death in Costa Rica.
     
  • Red lights are treated as stop signs; drivers stop on red and proceed if no traffic is coming. Stop signs often are treated as yield signs; drivers slow down without stopping.
     
  • Less than 25 percent of roads are paved. Only 10 percent of the road network is in good condition. Large potholes are common. Road markings generally are poor. Shoulder and center stripes are rare. Traffic signs frequently are inadequate, even on main highways, and are often poorly placed or obscured.
     
  • Road conditions can change rapidly due to extreme weather and heavy rains. 
     
  • Most bridges are one-lane. Many bridges are wooden and some have no railings. Others are unstable and may cause cars to go off the road into the water.
     
  • Flash floods, mudslides, and washouts may occur during the rainy season. In some areas, entire concrete bridges collapse and are swept away.

Pedestrian Safety

  • Pedestrians may encounter uneven surfaces, open drainage ditches, holes, sharp objects (such as broken off sign posts), metal garbage receptacles, objects protruding from buildings, and telephone pole support cables on roads and sidewalks.
     
  • Pedestrians account for 78 percent of road fatalities.
     
  • Drivers do not always respect right of way. In larger cities, drivers seldom yield to pedestrians, but are more likely to yield to pedestrians in smaller towns.
     
  • Roads can be rutted, slippery and difficult to negotiate during the rainy season.
Operating Vehicles
​For safety and liability reasons (and in some cases, Costa Rican law), the Monteverde Institute does not allow you to drive or ride on a motorcycle or all-terrain vehicle.  You cannot drive a motorized vehicle (car, truck) during the program.
Environmental Hazards
Costa Rica is located in an active earthquake and volcanic zone. Consider that earthquakes may strike without warning. Tsunamis may result from significant earthquakes occurring nearby or across the ocean.
 
Serious flooding occurs annually in the Caribbean Province of Limon and the Pacific Province of Puntarenas, and flash floods and severe landslides occur in many parts of Costa Rica, depending on the time of year and rainfall.
Fire Safety
Follow these general fire safety tips. Most college-related fires in the U.S. are due to a general lack of knowledge about fire safety and prevention. Educate yourself about fire safety standards in your UCEAP country. Fire safety standards differ drastically around the world.
  • Know where emergency exists are located and check whether exits are passable.
     
  • Know how to call the local fire department.
     
  • Do not stay in housing above the sixth floor so you are within range of most fire department rescue ladders.
     
  • Print and take with you the UCEAP brochure, Fire Safety 101 for Students.
     
  • Purchase and use a smoke detector. Before departure contact the Fire Safety Foundation. Choose from a variety of battery-powered smoke and carbon monoxide (CO) alarms, including models with sealed, 10-year batteries. Once purchased, the alarms and a multilingual installation manual – written in English and the host country’s native language - will be shipped to the address where you are residing.
     
  • Have an escape plan and practice it.
     
  • Treat every smoke alarm activation as a likely fire and react quickly and safely to the alarm.
     
  • Check for fire hazards. Make sure exit routes are not blocked.
     
  • If you have a disability, alert others of the type of assistance you need to leave the building.
     
  • Refer to the UCEAP Guide to Study Abroad, Fire Safety section for life-saving information.
 
UCEAP Contingency Planning
If a local situation requires increased caution or a program suspension and evacuation of participants, UCEAP will activate contingency plans. For security reasons, contingency plans are not public and cannot be shared with anyone except UCEAP officials.

Program Suspension Policy

If the U.S. Department of State or CDC issues a Travel Advisory after the start date of the program term, UCEAP may suspend the program. If time and local security conditions permit, UCEAP will consult with the UC Study Center Director, UC security provider, U.S. Embassy, U.S. Department of State regional and security analysts, other organizations that offer programs in the same country, and area experts to determine the appropriate timeframe for suspending the program and/or for the evacuation of the students from the host country.

Security Evacuation

The UCEAP required security evacuation will override any host institution, or local US Embassy evacuation on U.S. government-arranged flights, that require U.S. citizens to sign a promissory note with the government. The safe evacuation of UCEAP students, managed by UCEAP and its security providers, is covered by UCEAP itravel nsurance. UC students are required to follow UC safety directives in the event of an evacuation.
 
Sexual Harassment & Sexual Violence
Every member of the UCEAP community should be aware that the University prohibits sexual violence and sexual harassment, retaliation, and other prohibited behavior (“Prohibited Conduct”) that violates law and/or University policy. The University will respond promptly and effectively to reports of Prohibited Conduct and will take appropriate action to prevent, to correct, and when necessary, to discipline behavior that violates this Policy on Sexual Violence and Sexual Harassment. Report to the local
UCEAP staff and/or partners if you suspect one of these behaviors has occurred.
 
Consent is informed. Consent is an affirmative, unambiguous, and conscious decision by each participant to engage in mutually agreed-upon sexual activity.
 
Consent is voluntary. It must be given without coercion, force, threats, or intimidation. Consent means positive cooperation in the act or expression of intent to engage in the act pursuant to an exercise of free will. Consent is revocable. Consent to some form of sexual activity does not imply consent to other forms of sexual activity.
 
Consent to sexual activity on one occasion is not consent to engage in sexual activity on another occasion. A current or previous dating or sexual relationship, by itself, is not sufficient to constitute consent. Even in the context of a relationship, there must be mutual consent to engage in sexual activity.
 
Consent must be ongoing throughout a sexual encounter and can be revoked at any time. Once consent is withdrawn, the sexual activity must stop immediately. 
 
Consent cannot be given when a person is incapacitated. A person cannot consent if they are unconscious or coming in and out of consciousness. A person cannot consent if they are under the threat of violence, bodily injury or other forms of coercion. A person cannot consent if their understanding of the act is affected by a physical or mental disability.
 
To report any instance of sexual harassment or sexual violence immediately to the Resident Director, Professor Frank Joyce.  You can also send a confidential email to the UCEAP Systemwide Title IX Liaison at ideromana@eap.ucop.edu.
 
 
In An Emergency

What Is an Emergency?

An emergency is a serious, unexpected, and often dangerous situation requiring immediate action. The following are considered emergencies:
  • Any life/death situation
  • A traumatic event requiring immediate assistance
  • An arrest
  • Civil unrest or natural disaster in the host country

In an Emergency

Contact local emergency services first and then contact the following:
 

If you are in the U.S.

  • During office hours (8 a.m.–5 p.m. Pacific Time): Contact your Program Specialist at the UCEAP Systemwide Office at (805) 893-4762.
     
  • After office hours: Call the 24-hour emergency phone numbers at (805) 893-4762 or (805) 882-2086.
 
If you are abroad
 
In a health or safety emergency, call Frank Joyce on his cell phone and carry local emergency contact information at all times. 
 
Emergency Phone Numbers:
 
Frank Joyce cell phone..........506-8375-4880
Frank Joyce home phone.......506-2645-5098
Frank Joyce office phone .......506-2645-5545
Biology Field Station .............506-2645-5248
Monteverde Institute main ......506-2645-5053
Alternate line at MVI .............505-2645-5365
Fax at MVI ...........................506-2645-5219
 
 
U.S. Embassy in San José:
Located at the intersection of Avenida Central and Calle 120 in the Pavas Section of San José, Costa Rica.
 
Phone: (506) 2519-2000
 
After-Hour Emergencies: (506) 2519-2280 or 2279
(To dial from the U.S., first dial 011)
 
Address: 920-1200 San José, Costa Rica
 
Office Hours:
Walk-in Service: Monday–Friday, 8–11:30 a.m.; Mondays only: 1–3 p.m.
 
Phone Inquiries: (506) 2519-2188 (Monday–Friday, 1–4 p.m.)
 
The University of California, in accordance with applicable Federal and State law and University policy, does not discriminate on the basis of race, national origin, religion, sex, gender identity, pregnancy,* disability, age, medical condition (cancer-related), ancestry, marital status, citizenship, sexual orientation, or status as a Vietnam-era veteran or special disabled veteran. The University also prohibits sexual harassment. This nondiscrimination policy covers admission, access, and treatment in University programs and activities. Inquiries regarding the University’s student-related nondiscrimination policies may be directed to the campus Equal Employment Opportunity/Affirmative Action office.

* Pregnancy includes pregnancy, childbirth, and medical conditions related to pregnancy or childbirth.