Approx. Time Difference
Add 9 hrs
- Winter Quarter
- Spring Semester
This guide was created to help you navigate the different aspects of travelling abroad as a UCEAP student. All important aspects of attending university in your host country are addressed here, including academic information, extension of UCEAP participation, cultural awareness, orientation, transportation, finances and much more. At the time of publication, reasonable effort was made to ensure the factual accuracy of the information. In addition to UCEAP materials, read all materials provided by ACCENT. Conduct your own research with particular emphasis on health and safety concerns, and social, cultural and political situations.
Remember to also visit the Participants
section of the UCEAP website for important information and deadlines.
While UCEAP endeavors to keep the information updated and accurate, all program information should be considered in conjunction with program-specific operational correspondence which may contain the most up to date information. There may be times where UCEAP will need to change this information and it will often be updated online. Student is responsible for reviewing all information shared through the program guides and by UCEAP staff in California and abroad, and partners abroad. UCEAP reserves the right to make changes to its programs, whenever, in our sole judgment local conditions so warrant, in response to local circumstances that could substantially change some parts of the program, or if we deem it necessary for the comfort, convenience, or safety of our program participants.
Click a heading below to see section content.
Local UCEAP Support
Campus EAP Office
The Campus EAP Office coordinates recruitment, student selection, orientations, and academic advising; and serves as your primary contact during the application process.
UCEAP Systemwide Office
The UCEAP Systemwide Office establishes and operates programs and coordinates UCEAP administration for all UC campuses from its headquarters in Goleta, California. You will work closely with the following Systemwide Office staff:
Program Advisors provide academic and operational program information to you and your campus as well as administrative support for all aspects of your participation.
Program Specialists manage the logistics of the program. They coordinate document requirements, visa application instructions, health and safety precautions, acceptance and placement by host institutions, arrival and onsite orientation, and housing arrangements.
Academic Staff advise on academic policies, review courses taken abroad for UC credit, and document your registration, grades, petitions and academic records.
Student Finance Accountants assist primarily with UCEAP statements, program fee collection, and financial aid disbursements (in conjunction with your campus Financial Aid Office).
Phone: (805) 893-4430; E-mail:
Student Finance Accountant
UCEAP Systemwide Office
6950 Hollister Avenue, Suite 200
Goleta, CA 93117-5823
Phone: (805) 893-4762; Fax: (805) 893-2583
Bookmark your Participants program page. This resource lists requirements and policies you need to know before you go abroad, including your Pre-Departure Checklist, UCEAP Guide to Study Abroad, Program Calendar, UCEAP Student Budgets, and payment instructions.
Study Center Abroad
The academic program in Rome is overseen by the UC Rome Academic Director in consultation with a UC faculty advisory committee. Student services and activities are provided by ACCENT (International Consortium for Academic Programs Abroad) in consultation with UCEAP.
ACCENT/UC Rome Study Center
piazza dell’Orologio, 7
00186 Rome, ITALY
Phone (calling from the U.S.): (011 39) 06 97 99 86 73
Phone (calling from Italy): 06 97 99 86 73
Fax (from the U.S.): (011 39) 06 97 99 86 82
Phone Number Codes
U.S. international code ........... 011 (dial this to call from the U.S.)
Italy country code .................... 39
Rome city code ....................... 06
Approximate Time Difference
Add 9 hours
This program offers courses in the humanities and social sciences that are specially designed to utilize the city of Rome to understand Italian history, culture, and society. During the first ten weeks you will take an Italian language course and two core courses taught in English. If you are staying for the full spring semester you will enroll in an additional intensive core course taught in English in the last 5 weeks of the semester. All of the courses include site visits in Rome and beyond that bring each subject to life. Expert local professors teach in the city’s piazzas, churches, and museums, exploring many of Rome’s most interesting neighborhoods. Past classes have visited some of Rome’s most popular destinations including the Vatican Museum and the Borghese Gallery, not to mention private, behind-the-scenes tours of lesser-visited sites like the excavations under St. Peter’s Basilica and the tomb of St. Peter.
Note to Seniors
You are required to take a full-time load of study while in Rome. Work closely with your campus advisor to ensure you do not exceed the unit maximum established by your college on campus. Do not apply for graduation in the term immediately following your return from Rome, as grades take some time to post to your UC transcript.
There is a class attendance policy for this program. The policy has been in effect since the program’s inception and is endorsed by the UC faculty committee responsible for academic oversight of the program.
The UCEAP class attendance policy is as follows:
- The class register is the official record of student attendance. It is your responsibility to sign the attendance register personally at the beginning of class with your full name (no initials). It is forbidden to sign in for anyone else or alter the register in any way.
- If you miss any portion of a class, you may be marked as absent upon the faculty member’s discretion. In addition, three tardies are equal to one unexcused absence.
You are allowed two absences per class for the first 10 weeks of the program. If you are on the Semester program, you are allowed one absence for your final 5-week class.
Any absence beyond the limit will result in a deduction of 3 percent points from your final raw total.
- No make-ups for missed work: if you are absent for medical reasons during an assessment (quiz, oral exam, test, etc.), you must submit a local doctor’s note to the front desk. Upon submission of a doctor’s note, you would receive an average of similar forms of assessment.
- Be aware that last minute changes may arise in the class schedules due to unforeseen circumstances
You will enroll in one lower-division Italian course worth 5 quarter/3.3 semester UC units and two core courses taught in English worth 5 quarter/3.3 semester UC units each. All core courses are upper-division unless otherwise stated (see list below).
Students on the semester program will also enroll in one intensive core course taught in English during the last 5 weeks of the semester program worth 5 quarter/3.3 semester units.
Students on the Winter Quarter program will earn a total of 15 quarter units.
Students on the Spring Semester program will earn a total of 20 quarter/13.2 semester UC units.
Courses may apply toward GE/breadth, major, or minor requirements with the approval of individual UC departments and colleges. The Study Center does not determine the applicability of its courses to your particular set of major, minor, or general education requirements; this is determined by your UC campus.
The coursework is rigorous; be prepared for an academically challenging semester. All courses involve writing research papers in English (a total of 2,300 words minimum) as well as regularly scheduled midterm and final exams.
The following courses may be offered in spring 2019. Final course offerings may change depending on instructor availability:
- Ancient Roman Civilization
- Renaissance Art History
- Sociology of Rome
- Italian Media: From Bread to the Circuses to the Digital Age
- Social Psychology and Social Influence
- Territory, Food, and Anthropology
- Women and Art
- Introduction to Photography (lower division)
After being accepted into the program, and once the courses for the term have been confirmed at the Study Center in Rome, the Study Center will send you an e-mail with instructions on course selection. This will be approximately 4–5 weeks prior to the start of the program. An initial e-mail will provide you with a link to course offerings for your term and the calendar of classes. A second e-mail will give you a password to pre-enroll in classes.
Bear in mind that due to space limitations for the site visits, enrollment to all courses is capped. Therefore, you should respond immediately to the second pre-enrollment e-mail, as class placement takes place primarily on a first-come, first-served basis, though other factors are also considered. It is important to respond quickly to the enrollment notice from UCEAP. This is especially important if you need courses to fulfill requirements on your home UC campus.
Pass/No Pass Policy
You may take one course for P/NP on this program. Spring Semester students: If you decide to take one of your courses for P/NP in the first 10 weeks of the program, you cannot use the P/NP option for the last 5-week course.
Most campus departments prohibit the P/NP grading option for any course in the major. It is your responsibility to be aware of your UC campus and department regulations, restrictions, or limitations regarding P/NP, and to plan coursework accordingly.
Occasionally, site visits are scheduled for Fridays, sometimes even on weekends. You are expected to participate in all site vists.
Grades for the winter quarter are typically available in May and grades for the spring semester are typically available in June.
For general information about grades, see the Academic Information
chapter of the UCEAP Guide to Study Abroad.
Internships are possible on the spring semester program only. Past students have participated in internships in the fields of Art History, Contemporary Art, Architecture, Political Science and Leadership, Travel Writing, Marketing, TV Journalism, TV Production, Culture and Arts, New Media, Urban Planning, Teaching English, Editorial Work, and Theater Production Assistant.
There are many opportunities for internships throughout the city of Rome. If you have a specific field that you are interested in working in, discuss your interests with the staff at the Study Center once you are onsite.
If you participate in an internship it will be in addition to your required courses for the program. You cannot replace one of your core courses with an internship. If you would like to receive credit for an internship you will need to consult with the study center staff and the UCEAP Systemwide Office. Credit will be issued on a case-by-case basis.
For more information in internship opportunities, see the Rome Internships
Extending UCEAP Participation
Get acquainted with Italy and its culture before you leave the U.S. Travel guides and travel-related websites such as Lonely Planet
are excellent resources. UCEAP recommends that you buy a guidebook for Rome; Georgina Masson’s The Companion Guide to Rome
and Blue Guide Rome
are both highly recommended.
Keep up with current events by reading articles in newspapers, magazines, and journals. Check out the ACCENT Blog
for up-to-date information on things to do and see in Rome.
You will also need to understand the local culture and history. It is a very exciting time to travel to Italy and, if you are prepared, you will find this time even more rewarding.
Official Start Date & Mandatory Orientation
Attendance at all orientation sessions is mandatory. If you miss the orientations, you may be dismissed from UCEAP.
The specific arrival date, time, and place are listed in the UCEAP Pre-Departure Checklist. Bring your passport and residence permit papers in order to complete the check-in.
The program begins with an orientation, during which you will learn important information about academic, logistic, and cultural aspects of your stay in Rome. This introduction to life and study in Rome will help you adjust to the new city and culture surrounding you.
Short walking tours will introduce you to the UC/ACCENT facilities and the area around the Study Center in central Rome.
A group welcome dinner is held during the first full week of the program.
Travel to Your Host Country
The UCEAP program budget does not include funds for recreational travel abroad.
UCEAP strongly recommends purchasing changeable round trip tickets, which will allow you to make changes to your return flight for a fee. UCEAP discourages purchasing one way tickets, as your Program Budget is based on a changeable round trip student fare, which is generally less expensive. Carefully research airfare rules prior to purchasing a flight. Standby and courier fares are not appropriate. Plan for this expense. Neither UCEAP nor the Financial Aid office will reserve or pay for your ticket. If you are on financial aid, you will need to purchase a plane ticket before you receive a financial aid disbursement.
Most airline tickets are good for one year only. When buying round-trip tickets, purchase tickets that allow changes to the return date. If you do not make round-trip arrangements, be sure to book a return flight with plenty of lead time once abroad. Flights to the U.S. fill up fast and economy-fare seats are booked early.
Financial Aid Students
Your financial aid package is calculated using your specific UCEAP Program Budget. The estimated round-trip airfare amount is based on the cost of a changeable student ticket to your host country. If your independent travel costs are greater than the airfare estimate in the UCEAP Program Budget, notify your financial aid counselors. Neither UCEAP nor the Financial Aid Office can guarantee that the additional cost will be funded by financial aid.
Travel Arrangements & Arrival
Be sure to note the program start date and time before purchasing an airline ticket!
You must make and pay for your own travel arrangements (even if you are on financial aid). You are strongly urged to purchase a changeable roundtrip airline ticket. You may wish to contact fellow UCEAP students to discuss the possibility of making joint travel plans.
Detailed arrival information, including Study Center contact information and directions to Rome are provided in the Arrival Information Sheet in the online UCEAP Pre-Departure Checklist. Carry this information with you to Italy.
You are responsible for arriving at the specified location in Italy on the required date and time for the official start of the program. The Official Start Date and Time are listed in the program calendar. If you fail to appear on the Official Start Date, you will be subject to dismissal from the program (Student Agreement).
The start date and calendar of the program can change due to unforeseen circumstances. You are responsible for making modifications in your travel itinerary to accommodate such changes. UCEAP is not responsible for any unrecoverable transportation charges incurred for independent travel arrangements. In order to be kept informed of any program changes, you must update MyEAP with any changes in your address, phone number, or e-mail, and notify the UCEAP Systemwide Office that changes have been made.
If you feel more comfortable traveling with a companion, contact fellow UCEAP students at your home campus to discuss the possibility of making joint travel plans. You can also look for a travel companion on the UCEAP Italy Facebook
Provide a copy of your itinerary to ACCENT by the deadline indicated in the Pre-Departure Checklist. Inform ACCENT of any changes to your itinerary thereafter.
All non-U.S. citizens must arrange for round-trip flights prior to departure, as proof of a round-trip ticket will be requested by the Italian consulate for visa purposes.
Additional information about passports, visas, and other required documents is provided in the UCEAP Guide to Study Abroad
and in the UCEAP online Pre-Departure Checklist.
You need a passport at the time you apply for the program. If you do not already have a passport, you must apply for one immediately, and you may need to expedite it. The regular process can take approximately four to eight weeks.
Passports must be valid at least three months beyond the end date of the program. If your passport will expire before that time, you will need to obtain a new one before you can apply for a student visa.
It is recommended that you scan your passport and e-mail a copy to yourself. This will speed up the replacement process if it is lost or stolen.
The way your name is spelled, abbreviated, punctuated, etc., on your passport must be exactly the same in MyEAP and on all other documents submitted with your visa application. Even minor discrepancies can cause big problems.
A visa is a stamp placed in your passport by the authorities of Italy. The visa grants you permission to reside and study in Italy. You may not study in Italy without a student visa unless you have Italian or EU citizenship.
Students participating in the spring semester program must obtain a student visa in the U.S. prior to departure.
Students participating in the Winter quarter-only are not required to obtain a visa. However, if you are planning to participate in another program in Italy prior to or immediately following one of these programs, you will need to obtain a visa for the full period you will be studying in Italy.
*Non-US citizens are responsible for determining their own visa requirements.
To apply for the visa:
- Determine the Italian consulate for your campus (listed in the UCEAP Pre-Departure Checklist)
- Collect the documents listed in the visa instructions of the UCEAP Pre-Departure Checklist.
- Submit the required documents, along with your passport, by the deadline indicated in your UCEAP Pre-Departure Checklist. (You can apply no earlier than 90 days prior to the program start date.)
Use the visa instructions and sample application in the UCEAP Pre-Departure Checklist. Note that there are specific instructions for different campuses. Read the visa instructions carefully. They are detailed and it is important that you follow them precisely; if you fail to do so you may not receive a visa. The requirements are different for the Los Angeles and San Francisco consulates. To avoid delays (and last minute panic) apply as early as possible for your visa.
Keep copies of all the forms you submit to the Italian consulate for your records!
Special Note for Non-U.S./Non-EU Citizens
If you are planning to travel outside of Italy during or after the program, investigate the requirements to do so as there may be visa restrictions for certain countries.
If you are a non-U.S. citizen, you are required to have a valid passport and a residence permit, plus proof of permission to reenter the U.S. You will also need to provide proof of your return flight to the U.S.
European Union citizens do not need a visa or a residence permit, but will be required to register with the local authorities. Study Center staff will help you with this procedure.
Travel Before or After Your Program
You must submit your actual passport to the consulate 60-90 days prior to the start date of your program. It may not be returned for several weeks; therefore, be careful when planning international travel before your program. It may be possible to obtain a second, temporary passport to use while your regular passport is surrendered to the Italian consulate. Contact the U.S. Passport Agency
for more information.
UCEAP recommends that you do not plan to depart for your program more than a week or two prior to the program start date due to the lengthy visa process. It is best to travel after the completion of your program. If you are a U.S. citizen, you may travel in Europe for up to 90 days total before or after the validity date of your visa.
Non-U.S. citizens must check for their own requirements.
Residence Permit (Permesso di Soggiorno)
After your arrival in Rome, Study Center staff will help you obtain a residence permit for foreigners (permesso di soggiorno). You must provide the local authorities with specific documents, including certificates of financial guarantee. Refer to the Pre-Departure Checklist for specific requirements. You must have all of these documents ready to submit upon your arrival in Rome. The residence permit is approximately €118. You will need to pay for this in cash (euros) when you apply.
The permesso di soggiorno is required for legal residence in Italy. You will be deported if you fail to secure the permesso di soggiorno. Neither ACCENT nor UCEAP will refund any fees paid for the program in this case, and no academic credit will be awarded.
Winter quarter students will not need a permesso di soggiorno, but will submit a “Declaration of Presence.” The Study Center staff will assist you with this.
Undocumented Students and Deferred Action for Childhood Arrivals (DACA) Students
Consult with an immigration attorney free of charge on your campus to determine if study abroad is right for you.
If you are currently enrolled as a student at UC Davis, UC Irvine, UCLA, UC Merced, UC Riverside, UC San Diego, UC San Francisco, UC Santa Barbara, or UC Santa Cruz, contact the UC Undocumented Legal Services Center at https://law.ucdavis.edu/uc-undocumented/
The UCEAP Program Budget does not include funds to purchase clothing abroad.
Identify each item of luggage on the inside and outside with your name, home address, and destination. To avoid theft, never leave your luggage unattended.
When traveling, always carry your passport, visa, ticket, prescription medications, and money. Never put valuables in your checked luggage. Luggage restrictions vary by airline. Most carriers have baggage restrictions.
- Comfortable walking shoes for the cobblestone streets
- Warm clothes for the winter
- Clothing that can be layered
- Residence permit documents (see specifics in your Pre-Departure Checklist)
- Prescription medication (for information see the Health chapter of this guide)
- School supplies, such as a clip board for taking notes during site visits, notebooks, pencils, and pens, which are much more expensive in Italy
- A shawl or scarf for ladies, to cover bare shoulders when visiting churches
- One dressy outfit for formal occasions
- Any sports attire you may need
- Vitamins (they are expensive in Italy)
- Mosquito repellent for the warmer months
Clothing in Italy is generally stylish and more expensive than in California. Take clothing that is easy to care for, a dressy outfit for more formal occasions, and comfortable, sturdy walking shoes with thick soles for the wet weather. Flip-flops will mark you as an American tourist and short shorts may attract unwanted attention; avoid wearing them. Modest clothing is required when visiting churches or other holy sites. Females will not be allowed to enter many churches with bare shoulders; either wear a shirt with sleeves or wear a shawl. No one is allowed into the major basilicas wearing shorts of any length.
The UCEAP student budget does not include funds for the purchase of clothing abroad.
The voltage in Europe is 220–240 rather than the standard U.S. 110 volts, and the electrical outlets are different than those in the U.S. A plug adapter is used to fit plugs on appliances from the U.S. into European outlets. A voltage converter changes your appliance’s voltage from the U.S. standards to European standards. All electrical appliances provide information about their voltage, usually on a label attached to the appliance. If your appliance indicates 110–240 volts, you will only need an adapter to use it in Italy. If it indicates only 110, you will need a voltage converter with round European plug prongs.
Converters do not work with blow-dryers, alarm clocks, electric razors, and some other appliances, especially over a period of time. It is best to purchase such items when you arrive in Italy since they are inexpensive. Because the cost of electricity abroad is high and improper use of appliances may damage electrical outlets and the appliances, it is a good policy to ask before using the outlets.
Understanding Your Finances
It is important that you carefully read all of the information available in the UCEAP Guide to Study Abroad and discuss it with the person who will assist you with your finances while you are abroad.
Understanding your finances before, during, and after your program is crucial to having a successful time abroad. The following list outlines just a few of the many things you will need to know before departure.
Detailed information on the following topics can be found in the Money Matters
chapter of the UCEAP Guide to Study Abroad
- Contact information for finance questions
- How to estimate the cost of your program
- Budget instructions and information
- Who Can and How to make payments to UCEAP
- UCEAP student account information(what fees do I pay to UCEAP and what fees do I pay out of pocket?)
- Banking before and after arrival
- Fees and penalties
- Loan information
- How financial aid works while abroad (how do I get my financial aid from my home campus and how are my fees paid?)
- Various forms (e.g., direct deposit, etc.)
Your MyEAP Account & Budget
Your MyEAP Student Account is similar to your UC campus financial account. It will be available as soon as you are selected for your program in MyEAP. You can make payments through this account using e-checks or credit cards (MasterCard, Visa, American Express, or Discover). The fees that you owe UCEAP will be applied to your account after your program pre-departure withdrawal date, which is listed in MyEAP. For the amount due to UCEAP prior to fees being posted on your account, refer to the UCEAP Program Budget and Payment Schedule located on the second page of your UCEAP Program Budget
. Program fees are subject to change.
Your UCEAP Program Budget lists the fees you will pay to UCEAP and an estimate of the personal expenses you will need to plan for. It does not include the cost of recreational travel or personal entertainment. Review your UCEAP Program Budget frequently. The Payment Schedule is on the second page of the UCEAP Program Budget.
- Download and print your UCEAP Program Budget and Payment Schedule.
- Note the deadlines on the Payment Schedule.
- Give the UCEAP Program Budget and Payment Schedule to the person responsible for paying your UCEAP bills. Sign this person up for Third Party Authorization on MyEAP so they can make payments online.
Refund of Credit balances and Financial Aid Disbursements:
If you are signed up for Direct Deposit on your UC campus, it is not linked to your MyEAP account. You must sign up for eRefund with UCEAP to receive direct deposits from your MyEAP account. For more information, see the UCEAP eRefund Instructions
The euro (abbreviated EUR or €) is the official currency unit of Italy and most nations of the European Union. The European Central Bank
website provides more information.
Obtain enough euros from your bank (about €300-400) prior to departure to cover the first few days in Italy. This will cover your residence permit* (€120), food, and other incidentals. You should also carry a small amount of money in U.S. dollars (about $50) for use while traveling.
*Residence permits are NOT required for students participating in quarter-only programs.
Be advised that you cannot use American checks in Italy. The best method to receive funds from the U.S. it to have them deposited into a U.S. bank account and then withdraw funds in Italy with an ATM card. International money orders and Western Union are also options, but these are more costly and complicated.
Opening an account in an Italian bank is difficult. Students rely mostly on their ATM cards to access their U.S. bank accounts. However, some banks offer online accounts for students at competitive rates. Options used by students recently include N26 and BuddyBank.
Personal checks are seldom used in Italy and are never sent through the mail. Bills are paid online or in cash at the post office.
Exchanging Money After Arrival
You cannot exchange foreign currency at an Italian bank without an account there. You can use foreign currency exchange offices at airports and some railroad stations. Avoid exchanging money at hotels, exchange booths located on the street (cambios), and tourist shops; although they are convenient, their rates are often less favorable. A passport is required to exchange money. Cashing travelers checks at a bank generally entails a fee of about €8.
For travel to countries that do not use euros, you will get the best exchange rate if you use your ATM card to get cash once you arrive at your destination.
Be sure to notify your bank that you will be living in Italy and confirm that you will be able to withdraw cash with your ATM card in Europe.
Using an ATM in Italy is as easy as it is at home. You can use ATMs at most Italian national bank branches. ATM cards provide a convenient way to get cash, make deposits and transfers, and verify account balances.
Ask your home bank:
- Do they have a partner bank in Italy?
- Will I be able to access my account while abroad?
- Will my PIN (personal identification number) work and will I able to withdraw cash with my ATM card in Europe? (Keep in mind when choosing a PIN that ATMs abroad do not have letters on the keypads as they do in the U.S.)
- What is the daily limit that I can withdraw from my account?
- What fees will I be charged to withdraw money abroad?
It is best if your card is affiliated with Visa or MasterCard so that you can receive cash advances in case the ATM does not work.
Recently students have been reporting that they have had good experience using a debit/ATM card from Charles Schwab. They have an account that has no minimum balance and does not charge ATM fees. We have also heard good reports about Capital One. Do your own research and shop around.
Notify your bank that you will be studying abroad. Due to fraud, some banks have put blocks on cards because they were unaware that the student was studying abroad and suspected that the ATM or credit card had been stolen.
You are strongly encouraged to take a major credit card to Italy. You may also want to take an additional credit card reserved only for emergency use. Visa and MasterCard tend to be more widely accepted in Italy than American Express (AmEx). Check with your credit card company about the cost of using your card abroad, as “foreign transaction fees” can be expensive. However, some companies are now offering competitive “no fee” cards.
Many businesses in Europe now accept only credit cards that have a chip embedded in them. Ask your credit card company if they will issue a card with a chip.
You can arrange to use your Visa or MasterCard to obtain a cash advance; however, the interest rates are usually quite high. Check with your credit card company to see what services are offered and what the rates are.
Notify your credit card company that you will be studying abroad so that your card does not get blocked for suspicious use.
Always remember to take your passport when making financial transactions abroad.
AmEx maintains a wire service, and transfers from the U.S. generally take two business days to arrive. You may receive funds directly in AmEx Travelers Cheques. In Rome there is an AmEx office located at Piazza di Spagna 38.
There is also a Western Union near the Study Center (as well as several other areas throughout the city) where you can have money wired to you.
Plan your finances carefully to avoid the need to have additional funds sent from home. Plan for independent travel expenses as well as all incidentals not covered by the program.
The Study Center has a computer lab with 12 workstations and two laser printers, plus a wireless area for students with laptops. The Study Center computer lab is available from 8:45 a.m. to 6:00 p.m. Monday through Thursday and from 9 a.m. to 5 p.m. on Fridays.
Be aware that Skype, YouTube, and Facebook are blocked at the Study Center due to limited bandwidth.
There is low bandwidth wireless Internet available at Residence Trastevere. Be aware that this wireless service is provided and managed entirely by Residence Trastevere and neither UC nor ACCENT is able to resolve any service problems that may arise.
There is no Internet access in the homestays; however, a limited number of USB Internet access keys are available for rent at 15 euro (for the semester) plus usage costs.
Privately owned apartments have wireless Internet service.
You must check with your campus regarding access to the California Digital Library from off-campus locations. This is important, as research materials in English are limited in Italy.
You are encouraged to take a laptop to Rome. It will be very useful for your classwork. Be certain you have the right type of plug adapter. Review the personal property insurance benefits in the UCEAP Insurance Plan
to verify your laptop will be fully covered in case of loss or theft. You may also consider buying Lojack for Laptops
and/or a laptop lock.
Do not ship your laptop to Italy. Your laptop may be held for inspection by customs officials and customs fees are costly, even for older laptops.
You can call the U.S. from Italy by dialing 001 + area code + phone number.
There are phones in some of the privately owned apartments. All apartments in the Residence Trastevere have telephones, but they do not dial out; they can only be used to receive calls. If you live in a homestay, you will need to make arrangements for telephone use with your host.
You are advised to have a cell phone while in Rome. They are particularly useful for emergencies. You can purchase one from a returning Italy student at your campus or after arriving in Italy. The phones may be sold after the term to future Italy students at home. If you own a smartphone, check with your provider about using it abroad. There may be inexpensive options available. You may want to look into smartphone apps such as Viber
One of the most popular means of communication is using the Internet to make phone calls at an inexpensive rate. Skype
is a free option for computer to computer calls made through the Internet. SkypeOut is a Skype service through which you or your parents can charge the account to make calls to regular landlines and cell phones. You are advised to buy a headset in the U.S. where electronics generally cost less.
is another option for Internet calls offering competitive rates.
With the popularity of cell phones, pay phones are gradually being phased out in Rome. Most of the remaining ones work on a phone card system. Prepaid Italian phone cards (scheda telefonica) are available at the post office, tobacco shops (tabacchi), and cafés. Inexpensive phone cards for use with apartment landlines can be economical. International calling cards purchased in the U.S. are the most expensive way to call home, and students often find that they do not work when used abroad. The calling cards purchased in Italy are less expensive and more effective. The “Europa” and “Happiness Plus” cards tend to have the best rates for calling the U.S. and are available at most newsstands and tobacco shops. A card from a long-distance provider such as AT&T, Verizon, or Sprint will allow calls to be billed to your home phone account.
During orientation, you will receive detailed information about the various ways to call home, recommended phone cards, and buying a cell phone in Italy.
Luggage and packages may not be sent prior to your arrival.
You will receive your permanent address when you arrive in Rome. Any mail sent before you receive your address should be sent to the Study Center.
c/o ACCENT/UC Rome Study Center
piazza dell’Orologio, 7
00186 Rome, ITALY
Mailing packages to Italy can take as long as one month. If you do decide to have packages sent, advise your family and friends to declare a very low value for the package and note that it is “personal or used property” to avoid extra charges. All packages must clear customs, and you will be charged 20 percent VAT (Value Added Tax).
Never try to send medication, food, or electronic goods (including computers, hard drives, etc.) as they will be held in customs. It is best to send packages to Italy via FedEx, UPS, or a similar service.
You can purchase postage stamps at the post office or at tobacconists where the “T” for tabacchi sign is displayed.
Privately owned apartments vary in size and layout. The apartments range from one to four bedrooms and are equipped with full kitchen facilities. There are two to three people per bedroom for a maximum of eight students per apartment. All apartments are single sex. A limited number of single bedrooms are available on a first-come, first-served basis for a supplemental fee. There is a common space in every apartment. Common spaces may include a living room, balcony, terrace, garden, or a large kitchen where you can cook and dine.
All apartments are fully furnished with ample closet space, couches, and desks or tables. Other amenities include a color TV, washing machine, fans, bed linens, and towels. Students are responsible for their own cleaning. Reasonable usage of utilities is included in the program fees. All apartments have low bandwidth wireless Internet.
The commute from the privately owned apartments to the UC/ACCENT Study Center takes about 30–45 minutes by foot or public transportation. Privately owned apartments are not necessarily located in the same area as the Residence Trastevere or other apartments.
The Residence Trastevere is a residence complex in the Trastevere neighborhood of central Rome. These spacious, single-sex apartments house four to eight students in a combination of double or triple rooms with single beds; a desk and wardrobe are provided for each student. A limited number of single bedrooms are available on a first-come, first-served basis for a supplemental fee. Each apartment layout is unique, but all provide similar amenities (e.g., full kitchen facilities with a refrigerator, oven, and washing machine, a television, a common area, and a full bathroom). No more than five people will share a bathroom. All apartments have phones, but only for incoming calls; outgoing service is not provided. Reasonable usage of utilities is included in the program fees. Low bandwidth wireless Internet in included.
All bedding and towels are provided in Residence Trastevere. The apartments are lightly cleaned twice weekly.
The complex houses approximately 250 people. The residence is not open to the public; however non-UCEAP American students and others will be living in the same buildings. If you live in the residence, you will receive one key for the main entrance and one for your apartment. A staffed reception desk is open from 8 a.m. to 8 p.m. daily and a security guard is on duty after hours (8 p.m.–8 a.m.). Guests may visit only between the hours of 8 a.m. until 11 p.m. Overnight guests are not allowed and all visiting guests must leave ID (passport, driver’s license, etc.) at the reception or with the security guard.
Italian law regulates noise levels. You will sign a residence contract agreeing to housing rules and disciplinary procedures.
The neighborhood surrounding the residence offers a wide array of commercial services: Laundromats, restaurants, supermarkets, corner stores, retail stores, newsstands, public transportation by bus and tram, and a large, weekly open air market. An on-site gym is available at extra cost for students in Residence Trastevere.
The residence location is approximately a 30- to 45-minute commute by foot or public transportation to the UC/ACCENT Study Center.
The address is:
Via Ippolito Nievo, 12
00153 Roma, Italy
Homestays are available in private host homes in Rome. These host families are not necessarily traditional, but may include single parents, retirees, or widows. All Italian homestay providers have experience in hosting foreign students and are encouraged to speak Italian in the home to help you integrate into Italian life and culture. Homestay providers are screened by the ACCENT Housing Coordinator.
You will have a single bedroom and a shared or private bathroom. There may also be other students living in the home. The details of your particular homestay will be provided in a housing orientation when you arrive.
In the homestay, you will be provided with breakfast Monday through Friday and dinners Monday through Thursday. (A homestay may not be suitable if you have particular dietary restrictions such as a vegan or low carb diet.)
You will be entitled to do one load of laundry per week. A normal load is considered to be approximately 5 kilos (11 pounds). Wireless Internet is not provided or available in the homestay, but you may rent a USB Internet access key to be used at your own expense.
The commute from the homestay to the Study Center may take 30–45 minutes by public transportation.
Applying for Housing
You are required to live in UCEAP-sponsored housing. Detailed housing information is provided in your online Pre-Departure Checklist. Read the housing information and complete the housing preference form. You will choose which type of housing you prefer (shared apartment, Residence Trastevere, or a homestay). The housing preference form must be returned to ACCENT by the deadline. Your first preference is not guaranteed.
All housing placements are final for the entire duration of the program. Read the housing descriptions and list your choices in order of preference. Ask questions if there is something that you do not understand. If you do not return your housing preference form by the deadline, you will be assigned a place in whichever housing option remains available.
You will receive an e-mail 2–4 weeks prior to your departure that will state your housing assignment. Specific housing details (e.g., room assignments, address, and roommates) will be communicated when you arrive in Rome. Most students will stay in privately owned, shared apartments.
Upon arrival in Rome, you will check in at a designated location and will receive detailed information regarding your housing. You will be responsible for your own transportation to your accommodations. If you arrive before the official arrival date, you will be responsible for arranging your own accommodations until the program starts.
Paying for Housing
Your housing costs are included in your UCEAP fees. The UCEAP Student Budget, located on the UCEAP website, provides an estimate of the costs. The actual cost of each option is listed in the UCEAP Rome Housing Information sheet included in your online Pre-Departure Checklist. The housing cost in the UCEAP Student Budget is based on rooms in privately owned, shared apartments. If you choose other housing, your UCEAP student account will be adjusted accordingly. Your UCEAP account will be charged the entire cost of your rent, regardless of your housing option. Amounts are always listed in euros on the housing information sheet, but you will be billed in U.S. dollars at the applicable exchange rate at the time of billing.
There is a non-refundable housing deposit billed through your UCEAP fees. You will sign an ACCENT housing contract, which is included in the Pre-Departure Checklist. The ACCENT cancellation fees are outlined in the Pre-Departure Checklist as well as the UCEAP Student Budget.
Overnight guests are strictly prohibited by Italian law. The ACCENT staff can provide information about hostels and hotels in the area for visitors. You may have visitors to your apartment but they are not allowed to stay after midnight. Disciplinary action, which may include dismissal from UCEAP, will be taken if you are found to have guests in your apartment after midnight. Please note that all occupants in an apartment are held responsible if one roommate hosts a guest after midnight.
Living in Rome
Living in a centuries-old city is a memorable experience for visitors to Italy, but with the beauty and history there is a small price to pay; you will not have all the conveniences of a UC campus. Apartment utilities may be less reliable, travel time between your home and the Study Center may be much longer than you are used to, and public transportation may not always be reliable. Apartments may not have elevators, so be prepared to get some exercise on the stairs.
The city of Rome will become your campus. This creates an opportunity to enrich your experience by living and learning the lifestyle of the local culture.
A group welcome dinner is held during the first week and a farewell dinner during the last week. No other meals are provided except in the homestay option. All apartments include kitchen facilities with stoves, dishes, and refrigerators, and students often cook meals together. There are plenty of markets with all kinds of food available, including fresh produce and legumes for vegetarian options. Eating out is generally a little more expensive in Italy than it is in California; however, you can find inexpensive restaurants away from the popular tourist areas.
The UCEAP program budget does not include funds for recreational travel abroad.
The UC/ACCENT Study Center highly recommends that you purchase a Rome guidebook; in particular, they recommend Georgina Masson’s The Companion Guide to Rome (one of the best English‑language guides to Rome).
Rome has an extensive public transportation system, including buses, trams, local trains, and an underground metro. Individual bus, metro, or tram tickets cost €1,50; a monthly pass costs €34. One-day, three-day, and week-long passes are also available. The monthly pass is the most economical option, and UCEAP highly recommends that you purchase one for commuting, site visits, recreation, etc.
Tickets for local buses and trains are purchased before boarding and they are validated once on board. Tickets can be purchased from tobacco shops, newsstands, and some automatic machines. Fines for riding without a ticket (random inspections do take place) are generally about €51–€101 if paid up front and higher if they cannot be paid immediately.
Be aware that transportation workers can strike at any time. Always be prepared to walk to class and make any necessary changes to your schedule. The UC/ACCENT Study Center is located in central Rome. From the center of the city, many destinations are more easily reached by walking.
Travel throughout Italy
The UCEAP Student Budget does not include funds for recreational travel.
Do not make travel plans until after you are in Rome and know your schedule. There are often site visits on Fridays and Saturdays, and occasionally on Sundays. These site visits are considered course time and they cannot be missed. You will have to change any prearranged travel plans if they interfere with your classes. (Students in the past have lost money because they cannot get refunds for fees already paid out to companies, such as airlines.)
Familiarize yourself with the UCEAP Student Travel Policy
, which prohibits travel to places identified by the U.S. Department of State as ones to be avoided for safety reasons.
While travel opportunities may be tempting, do not allow your travels to interfere with coursework or needed study time. Opportunities for travel are plentiful and UCEAP does not wish to discourage you from taking advantage of them. However, it is expected that you will attend all class sessions and adhere to your program’s absentee policy at all times. As stipulated in the UCEAP Student Agreement, you must regularly attend all classes for which you are registered and conform to all applicable rules.
Failure to abide by UCEAP travel guidelines or the Student Agreement is cause for dismissal from the program.
You can use Trenitalia trains to travel throughout Italy. Before boarding, purchase tickets by cash or credit card from automatic machines, ticket agents at the station, or travel agents in the city. You must validate the ticket at a machine in the station before boarding the train. There are fines for traveling without a validated ticket; the amount depends on the length of the trip.
Complete train schedules can be viewed online on the Trenitalia website
. They are also posted at the train station. You can purchase discounted tickets on the Trenitalia website and in train stations and travel agencies. These are generally limited and must be purchased in advance. See the “Promozioni e Offerte”
section of the Trenitalia website for more information.
Sign up free of charge for Trenitalia's loyalty card, CartaFRECCIA, which allows access to additional discounted tickets. CartaFRECCIA holders under 30 years old have access to additional discounts via CartaFRECCIA Young.
is a train company that also offers good rates on high-speed trains between larger cities.
It is recommended that rail passes be purchased in the U.S. before departure, although it is possible to have them delivered overseas to to purchase them at some train stations abroad. Visit the Eurail
websites for more information.
The Touring Club Italiano (TCI) publishes good Italian travel guides. These books summarize the geography and history of each area and provide the locations and details about important monuments. They include good maps and bibliographies. Other recommended guides are Blue Guides to Rome, South Italy, North Italy, Florence, and Venice. The UC/ACCENT Study Center also has guidebooks for loan.
Participating in extracurricular cultural and social activities while on UCEAP is an excellent way to meet people, improve your language skills, and integrate more fully into the community.
Join sports, musical, theater, or arts groups; volunteer at local organizations; attend lectures and receptions held in academic and community circles; and get the most out of your time abroad.
Sporting facilities are available for a fee and you are encouraged to take advantage of the wide range of activities that may be available, such as dance classes (classical, modern, hip hop, tango, and ballo liscio), basketball, soccer, yoga, and swimming; or guided walks around different neighborhoods of the city. Gyms and swimming pools are widely available in Rome, but be prepared to pay for access.
The ACCENT staff is available to assist you with finding activities in which you are interested.
Students with Disabilities
Be flexible. Accessibility and accommodations will be different from the US. Note-takers and tutors may be available, but there may be expenses involved. In general, professors are willing to give extra time for exams.
Contact the UCEAP Operations Specialist if you need special accommodations. All disability-related information is treated confidentially. Plan and budget for possible costs of accommodations as you are responsible to pay for them at the time of delivery.
Italy has narrow cobbled streets and storied monuments. Many sidewalks lack ramps, or sidewalks altogether. In the case of Venice, walkways feature staircases and narrow pedestrian bridges. Some major sights are accessible. Others lack ramps, elevators, or accessible bathrooms. Most train stations have accommodations for those traveling in wheelchairs. With advance notice, personal assistance can be provided to a person with a disability traveling through a particular station. More information is available at Trenitalia's website
Within the city of Rome, some but not all metro stations are wheelchair-accessible. Equipped stations are: Cipro (near the Residence Trastevere), Baldo degli Ubaldi, Termini (main train station), Cinecitta’, Sub Augusta, Furio Camillo, Pontelungo, Re di Roma, Valle Aurelia, Battistini, Colosseo, Circo Massimo, and all the stops of the B line except Cavour.
The UC/ACCENT Study Center has restroom facilities and elevators for students with disabilities.
Some buses have wheelchair access, but service is inconsistent.
For more information:
Leaving your host city for more than 24 hours?
You are required to complete the online sign out through your MyEAP account.
Click on Travel Signout and complete all required fields. During an emergency (abroad or in the US), it is important for UCEAP officials to know how to reach you so we can help you.
The UCEAP program budget does not include funds for recreational travel abroad.
Urban centers such as Rome, Bologna, and Florence are generally tolerant of LGBT individuals. Students may face isolated incidents of discrimination throughout the country, particularly in more conservative, rural areas. Smaller communities may be less welcoming. Islated cases of anti-gay hate frimes are unlikely but possible.
For more information,
Working Abroad and Volunteer Opportunities
With a study visa, you are allowed to work up to 20 hours per week in Italy. Babysitting and teaching English pay quite well. Past UCEAP participants have also worked as waiters and DJs. Two sources for job ads are Craigslist and Wanted in Rome
You are strongly encouraged to get actively involved in the community, get to know locals, and practice your Italian through volunteer activities. The ACCENT/ UC Rome Study Center has established opportunities for you to engage in a service-learning project, where you can learn while contributing to the local community. The Study Center maintains a full list of volunteer opportunities. Let the staff know if you are interested.
The following are just some of the opportunities available in Rome:
- Teaching English to small children, teens, university students, or professionals
- Helping children with homework (in English or Hebrew) and playing games with them
- Assisting at a refugee center or a soup kitchen
- Teaching computer skills
- Assisting in a cat sanctuary (includes giving tours in English to tourists)
- Editorial internships (not for credit)
Know Before You Go
While abroad you are automatically covered by the UCEAP Travel Insurance Policy
. Coverage begins 14 days before the official start date of your UCEAP program term. Coverage ends 31 days after the official end of the UCEAP program term.
The UCEAP Travel Insurance policy is not the same as your campus or private insurance. Inform yourself before seeking care. Your UCEAP Travel Insurance does not include coverage for preventative care, checkups, and vaccinations.
Read details in Benefits at a Glance
. Familiarize yourself with the coverage, exclusions, and eligibility criteria. You will be financially responsible for any charges for medical services that are not included benefits in the policy and for any charges over an above the “maximum allowable amount”. Your travel insurance policy number is ADD N04834823. It is underwritten by Chubb Insurance Company.
The travel insurance works on a reimbursement basis. There is no deductible or co-insurance.
You can submit a claim for a refund consideration of covered expenses. For more information about the medical claim process
or about non-medical claims
Do not assume that if you seek medical care abroad for a covered illness or injury that the local hospital will bill your insurance. Generally, hospitals around the world, including the US, do not bill insurance companies (unless there is a special arrangement with a local hospital in your UCEAP country). It is the patient's responsibility to inquire with the hospital, at the time of service, and make arrangements to pay any outstanding bills. Payment for medical services abroad is ultimately your responsibility.
For more information refer to your Pre-Departure Checklist, Insurance tab, or the UCEAP Guide to Study Abroad, Insurance chapter
For Questions about Coverage, Benefits, and Claims Status
Contact ACI at firstname.lastname@example.org.
Insurance for Personal Possessions
Consider having additional protection for your property. In spite of your best efforts, it is still possible to experience loss, theft, or accidents that will damage your belongings while traveling. Talk to your parents and analyze their family homeowners’ insurance to determine whether the items brought or bought while abroad are covered by their policy.
The UCEAP Travel Insurance
policy offers limited personal property coverage. Review the policy carefully before departure to determine if it is adequate coverage for your possessions before you experience a loss.
If you decide to purchase supplemental personal property coverage, do so before departure and make sure that the coverage extends while traveling. The host university does not protect student belongings—even in university accommodations.
You are responsible for your own personal property. Use logical precautions to safeguard valuables from damage or theft by locking your room and securing currency, jewelry, passport, and other possessions.
The standard of medical care in Italy is good, though it may vary in certain cities and in more remote areas.
You will receive detailed medical information at the orientation meeting upon arrival. In all host cities, there are lists of general practitioners and specialists that are recommended to students. If you are sick or injured, you can ask local staff for help in making an appointment. You must pay for health services at the time they are rendered.
The UCEAP travel insurance will refund eligible expenses after a claim process is started. You can start the process online, by mail, or e-mail. You will need a correctly completed claim form
and itemized bills and receipts. Keep copies of all documentation for your records. Reimbursement payable by check in US dollars may take four to six weeks.
Know Before You Go
Inform yourself before you travel. Just as language and currency vary around the world, so does medical care. Know what to do if you get sick.
Read the Health chapter
of the UCEAP Guide to Study Abroad
and your Program Guide for important information to plan for a healthy stay abroad.
The US Centers for Disease Control and Prevention (CDC) Traveler's Health
web page has important information about health risks present in the country where you will be studying.
If you feel sick, are injured, or have a medical emergency, seek medical attention and contact the Study Center immediately. The Study Center can recommend clinics and English-speaking general practitioners and specialists, assist with the UCEAP travel insurance reimbursement claim process, and help you make arrangements with your professors if an extended absence is expected. In an emergency, go to the emergency room at the local hospital.
- While on UCEAP you are covered by the UCEAP travel insurance. Inform yourself, UCEAP travel insurance terms of coverage.
- If you need a refill while abroad, you must see a local doctor. US prescriptions are not valid in other countries. You must travel with a letter from your prescribing physician explaining your diagnosis, treatment, and medication regimen, including the generic name.
Note: If the visit to the local doctor is considered preventive care, it will not be covered by the UCEAP travel insurance; your campus or private insurance plan may cover it.
- If you need to find out if an appointment would be covered by the UCEAP travel insurance, contact ACI at email@example.com. For more information about the UCEAP travel insurance, refer to your UCEAP Guide to Study Abroad, or your pre-departure checklist, Insurance tab.
- Two classes of medicines – narcotics and psychotropics – are under the control of international law. This covers any medicine that can have an effect on the Central Nervous System (CNS) and the potential to be abused. The narcotic class mostly relates to analgesic opioids and their derivatives (e.g. morphine and codeine) which tend to be highly regulated. Psychotropics are all those medications likely to be used to treat mental disorders such as anxiety, depression, and psychotic conditions.
- If you plan to purchase medication using the UCEAP Travel Insurance coverage, you must fill and pay for medication when coverage is effective (14 days before the official start of the program). Do not assume that your local pharmacy knows about the UCEAP travel insurance policy. It is not the same as your campus health insurance coverage. You will need to pay for the medication and submit a claim to the UCEAP insurance.
- Find out whether your medication is legal in your UCEAP country.
- If traveling with a prescription containing controlled substances, check the International Narcotics Control Board (INCB) website. The INCB is responsible for international drug control. If traveling with controlled substances, you must have a letter from your doctor. Generally, amphetamines (e.g., Adderall, Vyvanse) are illegal or unlicensed in other countries. Talk with your doctor to switch you to another medication.
- Talk to your doctor to see whether he/she can prescribe an adequate supply of your prescription medication to last through the end of the program. Ask your doctor how to adjust your dosage depending on time zone changes.
- Get a letter from the prescribing physician, on letterhead, indicating your diagnosis, treatment, and medication regimen, including the generic name as brand names vary considerably around the world.
TRAVELING WITH PRESCRIPTION MEDICATIONS
- Keep the medication in its original packaging clearly labelled with your name, doctor’s name, generic and brand name, and exact dosage. Carry it in your carry-on luggage, provided it is in pill or solid form. For more information, particularly if your medication is a liquid, consult the US Transportation Security Administration, Traveling with Medications.
- Carry copies of all original US prescriptions.
- Carry the letter on letterhead from the prescribing physician for all prescribed medications, indicating your diagnosis, treatment, and medication regimen, including the generic names. This is extremely important in case you need treatment or a medication refill abroad.
Why is a letter from your treating physician necessary?
If your particular medication cannot be taken into the country, talk to your doctor. If you need to switch prescriptions, your doctor may need to make changes to your medication at least 3-6 months before departure to monitor side effects and dosage. The letter from your doctor indicating condition, treatment and medication regimen, can help a local physician to assess you and to consider reissuing your prescription provided it is licensed in your UCEAP country. Note that the local doctor's appointment for medication refill may not be covered by the UCEAP travel insurance.
Consult with ACI about the UCEAP travel insurance coverage for prescriptions, firstname.lastname@example.org. Read more in the UCEAP Guide to Study Abroad, Health section.
You cannot get American prescriptions filled in Italy. Italian pharmacies will not dispense drugs without a prescription from a doctor licensed to practice in Italy. Antibiotics will not be dispensed without a prescription from a local doctor.
Most common over-the-counter medications can be obtained at Italian pharmacies. Discuss any medical or health concerns with your doctor before departure.
If you are currently in treatment in the US, discuss all program details with your doctor so you can work on a plan in case you need to reach out for care. Carry a letter from your doctor (on letterhead) indicating condition, treatment history, and medication regimen, so a local physician can assess your needs.
Consider the country where you will be living and studying. Many countries do not have adequate resources. How will you manage your mental health while studying abroad – whether or not you have a pre-existing condition?
If you are taking a prescription medication, talk with your prescribing physician before departure about getting the supply you need for the length of your stay. Traveling through customs with medications for personal use can be problematic in countries where those medications are prohibited. Stimulants frequently used for attention deficit disorders, such as amphetamine or methylphenidate, may be problematic, along with narcotics. What substances are prohibited in any given country varies. For information about traveling with medications, refer to the Prescription Medications section in this guide.
Cultural adjustment and homesickness are normal. They are usually transitory—lasting a couple of weeks—and do not imply mental illness or an inability to cope. Most students who experience culture adjustment function reasonably well under the stress and are able to keep up with the responsibilities of school and everyday life.
- Do not try to manage alone. Reach out to local staff.
- The UCEAP Travel Insurance Policy covers outpatient visits as any other illness up to $500,000; there is no co-pay or deductible, and you can make an appointment with any doctor. Budget for this expense as you must pay up front and submit a claim to the insurance company for a refund consideration. Doctors, hospitals, and clinics will require you to pay bills at the time of treatment. You must then submit a completed claim form and paid receipts to the UCEAP insurance company. For information about the claims process, access Insurance Claims Process. If you have questions about your UCEAP travel insurance benefits contact ACI at email@example.com.
Students with severe food allergies should take precautions, as the cuisine may include ingredients that can cause anaphylaxis in those affected. A language barrier increases the risks associated with severe food allergies.
For more information, read the UCEAP Guide to Study Abroad
, Health chapter
, Allergies section.
Safety is our concern but it is your responsibility. Be proactive in protecting your personal health, safety, and well-being. Have an action plan.
With the right information - and by thinking ahead - everyone can play a part in minimizing or preventing personal risks. Observe and assess the risks, plan ahead to reduce them, and think how you would lessen the consequences if things go wrong. Start by outlining activities you plan to engage in through your program and/or during independent travel; label the risk and rate it based on the likelihood of harm and the severity of consequences. Consider measures you can take to reduce the severity and chance. Plan your itinerary carefully, let your friends and relatives know where you will be, and research the safest way to travel.
Be aware of the global risk of indiscriminate and unpredictable terrorist attacks, which make it impossible to protect yourself from. Remain vigilant in all public areas in your UCEAP city and country and wherever you travel. Many terrorist groups, seeking publicity for political causes within their own country or region, are not looking for student or higher education targets.
Terrorist attacks using vehicles are very hard to prevent and appear to be on the rise. If you are in a crowded public place, know how you can exit quickly, identify barriers or safe places where you can shelter-in-place, and watch out for any vehicles that appear to be going at very high speed.
Report anything suspicious to local authorities. Read all security-related correspondence and advice from local staff. Schedule direct flights, if possible. Avoid stops in high-risk airports or areas. Minimize time spent in the public area of an airport, which is a less protected area. Keep a mental note of safe havens, such as police stations, hotels, and hospitals. Have a plan for what you will do in the case of an emergency. If you are ever caught in a situation where somebody starts shooting, follow the active shooter guidelines: drop to the floor, get down as low as possible, and hide if possible. Cover yourself behind a solid object. Silence your phone. Do not move until the danger has passed.
Steps to manage or minimize risk and enhance your personal safety
- Familiarize yourself with all UCEAP resources and emergency support services while on UCEAP.
- Research potential risks you can encounter before you travel.
- Assess your surroundings. Observe and learn to recognize danger.
- Be attentive to what is unusual or threatening. Assess reasonable and safe options. Trust your feelings; if you feel threatened, act if safe to do so and leave the area immediately. Find somewhere more secure.
- Remain aware at all times. Do not walk around talking on the phone or listening to music on your headphones.
- When entering larger venues, always decide on a meeting place with those you are with in case you get separated. Always identify possible exits.
- Increase your safety and reduce the likelihood of becoming a victim of crime by staying on top of your drinking. Know your limits. In many countries beer, wine and liquor in some countries contains a higher alcohol content than similar products in the US. Know what you are drinking and how much alcohol it contains.
- Practice the buddy system, which promotes safety. This system helps ensure that you, and a partner, will look out for each other. Choose your buddy wisely. If you are having a problem, your buddy can help to alert others and get you to safety.
- Have a communication plan. Who will you call locally if you are in an emergency? Do your friends and relatives know how to reach you when you are traveling?
Registration with the local US Embassy or Consulate
Register online with the US embassy through the Smart Traveler Enrollment Program
(STEP), a free service for US citizens who are traveling to, or living in, a foreign country. Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
Registration with the UCEAP Security Provider
You will be automatically registered with iJET International, the University of California security provider. You will receive important security and informational messages about local conditions for your program country.
The University of California Education Abroad Program (UCEAP) has established policies and procedures and has contracted with emergency assistance and security providers, to help you minimize your risk exposure and enhance your safety. Refer to the UCEAP Guide to Study Abroad
, for more information. Access the US Department of State Students Abroad website for updated travel information.
Prepare yourself before departure. Read about the country and city where you will study and live. Specific safety issues and tips, such as which areas of the city to avoid, will be covered in your on-site orientation.
Purchase a cell phone with a local plan, especially for emergencies when you need immediate help. Refer to the Communications Abroad chapter in this guide. The Study Center has an emergency plan for locating all students if necessary. Update your local contact information in MyEAP so UCEAP can reach you in case of an emergency.
Personal safety starts with awareness. The choices you make about behavior, attire, travel, personal property, relationships, etc., can directly influence your exposure to risk. Follow your instincts. If a situation is uncomfortable, remove yourself from the situation. Carry official ID and a charged cell phone with you at all times. Follow safety advice carefully.
Information on Italian Criminal Laws and Procedures
While in Italy, you are subject to Italian laws. Neither an Italian citizen nor a foreigner can plead ignorance of the law as an excuse for not complying with the law. It is important that you inform yourself before arriving in Italy.
Arrest notifications in Italy
While some countries will automatically notify the nearest US embassy or consulate if a US citizen is detained or arrested in that country, others may not. To ensure that the United States is aware of your circumstances, request calmly and politely that the police and prison officials notify the nearest US embassy or consulate if you are arrested or detained.
The US Embassy website
provides information about what to do if detained or arrested in Italy.
Most street crime in Italy involves purse snatching and pick-pocketing. Purses are either outright grabbed, or straps are slashed by a person on foot or on a scooter. In some cases, the victim is hit with a liquid, and during the confusion that follows, the victim's valuables are taken.
Well-organized pickpocket rings are a continual problem in Italy. Pickpockets often work in small groups of two or three individuals.
- Stay alert at all times. Pay attention to your surroundings.
- Never walk alone at night.
- Never carry valuables in the outside or back pocket of your backpack or clothes.
- Never leave your personal belongings unattended.
- Be especially careful in crowded tourist areas and on buses and trains.
- Carry a copy of the first page of your passport to use as a form of ID. Leave your actual passport safe in your room.
- Lock all windows and doors whenever you leave your housing, regardless of how long you will be away. Many thefts occur due to negligence in securing accommodations.
There is an increase in ATM skimming across Italy. Use only ATMS in wel-lit public areas, or secured inside banks/businesses. If something looks strange about the ATM, do not use it. Gaps, tampered appearance, or other irregularities may indicate that it is not a safe device. Closely monitor your account statements for unauthorized transations.
Excessive Drinking & Safety
Many of the safety incidents students have experienced while abroad involve excessive drinking. You are expected to abide by the UCEAP Substance Abuse Policy
Excessive drinking increases risks to health and safety. The risk increases as the amount of drinking increases. Drinking excessively will impair your ability to judge situations and make good decisions, which can make you a target for crime. You will be particularly vulnerable to situations that can lead to robbery, physical or sexual assault, or death.
Protect yourself from drink spiking - never leave your drink unattended. If you lose sight of your drink for any duration of time, discard it.
Demonstrations & Strikes
Do not participate in demonstrations. Strikes and other work stoppages occur frequently in the transportation sector (national airlines, airports, trains, and bus lines). Most are announced in advance and are of short duration. Reconfirmation of domestic and international flight reservations is highly recommended.
Certain anti-globalization factions have been known to organize protests that have turned violent.
Traffic & Transportation Safety
Transportation in Italy is generally safe if you use common sense and observe basic precautions. If traveling with bags, keep them in sight at all times. When riding the metro, avoid depositing luggage near doors, as this is the most opportune place for theft, especially when the train is stopped.
A conductor or member of Italy’s railway police (Polizia Ferroviaria) is present on most trains. A member of the railway police is almost always present on long-distance and night trains and greater numbers regularly patrol train stations. Emergency brakes are also available, but a heavy penalty can be levied against someone who unnecessarily stops the train.
Bus travel in Italy is generally very safe with the most common threat being petty theft. Pay close attention to your belongings.
Obey local transportation laws and regulations
Purchase train tickets and validate them by inserting them into validating machines, which are usually located near the entrance of train tracks, prior to boarding. Failure to follow this procedure may result in an on-the-spot fine by an inspector on the train. You must purchase bus tickets prior to boarding and validate them immediately after boarding. Tickets may be purchased at tobacco stores, street kiosks and automatic vending machines. Failure to follow this procedure may result in an immediate fine imposed by an inspector on the bus. If the violator does not pay the fine on the spot, the fine will automatically double and will be forwarded to the violator’s home address.
Italy has one of the highest rates of car accident deaths in the European Union. Streets in Italian historic city centers are often narrow, winding, and congested. Motor scooters are very popular, and scooter drivers often see themselves as exempt from rules that apply to automobiles. Pedestrians and drivers should be constantly alert to the possibility of a scooter’s sudden presence. Most vehicle-related deaths and injuries involve collisions between pedestrians/ cyclists and scooters or other vehicles. Be particularly cautious if you rent a scooter. UCEAP strongly discourages operating any kind of motorized vehicle. While in Italy, you may encounter road conditions that differ significantly from those in the United States. For more information, visit the Association for Safe International Travel
Make yourself visible and avoid dangerous behavior and situations.
Be careful and attentive. Traffic is heavy in major cities, and pedestrians are numerous. Sidewalks are sometimes narrow, congested, uneven, or nonexistent. Motorists may not stop for pedestrians in crossings. Look carefully in both directions before crossing streets. Cross only when using a marked crosswalk with a green avanti (“walk”) light illuminated. Traffic lights are limited and often disobeyed.
Italy is prone to earthquakes and regular seismic events. While Milan and most of northern Italy is outside of the main earthquake zones, the north does experience strong tremors. Local authorities have well-developed plans to handle seismic events.
Sexual Violence & Sexual Harassment
University of California Policy
Every member of the UCEAP community should be aware that the University prohibits sexual violence and sexual harassment, retaliation, and other prohibited behavior (“Prohibited Conduct”) that violates law and/or University policy. The University will respond promptly and effectively to reports of Prohibited Conduct and will take appropriate action to prevent, to correct, and when necessary, to discipline behavior that violates this Policy on Sexual Violence and Sexual Harassment. Report to the local partners and/or UCEAP staff if you suspect one of these behaviors has occurred.
Most college-related fires in the US are due to a general lack of knowledge about fire safety and prevention. Educate yourself about fire safety standards in your UCEAP country. Fire safety standards differ drastically around the world.
- Know where emergency exists are located and check whether exits are passable.
- Know how to call the local fire department.
Do not stay in housing above the sixth floor so you are within range of most fire department rescue ladders.
- Print and take with you the UCEAP brochure, Fire Safety 101 for Students.
- Purchase and use a smoke detector. Before departure contact the Fire Safety Foundation. Choose from a variety of battery-powered smoke and carbon monoxide (CO) alarms, including models with sealed, 10-year batteries. Once purchased, the alarms and a multilingual installation manual – written in English and the host country’s native language - will be shipped to the address where you are residing.
- Have an escape plan and practice it.
- Treat every smoke alarm activation as a likely fire and react quickly and safely to the alarm.
- Check for fire hazards. Make sure exit routes are not blocked.
- If you have a disability, alert others of the type of assistance you need to leave the building.
- Refer to the UCEAP Guide to Study Abroad, Fire Safety section for life-saving information.
UCEAP Contingency Planning
If a local situation requires increased caution or a program suspension and evacuation of participants, UCEAP will activate contingency plans. For security reasons, contingency plans are not public and cannot be shared with anyone except UCEAP officials.
Program Suspension Policy
If the US Department of State or CDC issues a Travel Advisory after the start date of the program term, UCEAP may suspend the program. If time and local security conditions permit, UCEAP will consult with the UC Study Center Director, UC security providers, US Embassy, US Department of State regional and security analysts, other organizations that offer programs in the same country, and area experts to determine the appropriate timeframe for suspending the program and/or for the evacuation of the students from the host country.
The UCEAP required security evacuation will override any host institution, or local US Embassy evacuation on US government-arranged flights, that require US citizens to sign a promissory note with the government. The safe evacuation of UCEAP students, managed by UCEAP and its experienced security providers, is covered by UCEAP insurance. UC students are required to follow UC safety directives in the event of an evacuation.
What Is an Emergency?
An emergency is a serious, unexpected, and often dangerous situation requiring immediate action. The following are considered emergencies:
- Any life/death situation
- A traumatic event requiring immediate assistance
- An arrest
- Civil unrest or natural disaster in the host country
In an Emergency
Contact local emergency services first and then contact the following:
If you are in the US
- During office hours (8 a.m.–5 p.m. Pacific Time): Contact your Program Specialist at the UCEAP Systemwide Office at (805) 893-4762.
- After office hours: Call the 24-hour emergency phone numbers at (805) 893-4762 or (805) 882-2086.
If you are abroad
Carry the local emergency contact information at all times. You will be given a 24-hour emergency contact phone number to reach a Study Center staff member in Italy.
The number 112 is the European Union-wide emergency number. You can call this number in any EU country to reach emergency services.
There are four phone numbers in Italy equivalent to the U.S. 911:
Ambulance & Emergency Doctors .....118
Fire Department ...............................115
Carabinieri (Military Police) ...............112
Phone: (+39) 06-46741
via Vittorio Veneto 12
00187 Roma, ITALY
US Citizen Services
Emergency Services: Monday through Friday 8:30 a.m.-12:30 p.m. (walk-in)
Non-Emergency Services: (e.g., passport renewal, Consular Reports of Birth Abroad, and notarial): By appointment only. Go to the Department of State website to schedule an appointment.
For general inquiries, call (+39) 06 4674 2420/2421 between 3 and 5 p.m., e-mail firstname.lastname@example.org
, or fax (+39) 06 4674 2244
The University of California, in accordance with applicable
Federal and State law and University policy, does not
discriminate on the basis of race, national origin, religion,
sex, gender identity, pregnancy,* disability, age, medical
condition (cancer-related), ancestry, marital status,
citizenship, sexual orientation, or status as a Vietnam-era
veteran or special disabled veteran. The University also
prohibits sexual harassment. This nondiscrimination policy
covers admission, access, and treatment in University programs
and activities. Inquiries regarding the University’s
student-related nondiscrimination policies may be directed to
the campus Equal Employment Opportunity/Affirmative Action
* Pregnancy includes pregnancy, childbirth, and medical
conditions related to pregnancy or childbirth.