Table of Contents
3. ACADEMIC MATTERS
References in this chapter to the use of MyEAP should be considered tentative
as new procedures and schedules have not yet been finalized.
300. On-Site Orientation and Intensive Language
Program (ILP)
300.00 On-Site Orientation and ILP, General
300.01 Academic Concerns during On-Site
Orientation by the Study Center Director
300.02 Intensive Language Program
Form: Course
Approval Request (CAR)
Form: Student
Course Information Form
315. Creating UC Credit Courses
315.00 Credit for Courses at the
Host
University
315.01 Selecting Courses
315.02 Studying Foreign Languages Abroad or
Studying English in a Non-English Speaking Country
315.03 Information Needed for Course
Approval
315.04 Assigning Unit Value
315.05 Variable Units
315.06 Special Study Projects
315.07 Special Study Project Course Numbers
315.08 Internships
315.09 Tutorials
315.10 Course Approval Process
315.11 Approved Courses for the
Study Center’s Reference
315.12 Renewal and Discontinuance of Courses
315.13 Repeated Use of a Course Number
Form: Course
Approval Request (CAR)
Form: Special
Study Project
Web: Study Center Academic
Manual
320. Acceptance of EAP Credit by Home Campuses
320.00 Acceptance of EAP Credit by Home
Campus Academic Units for Degree Requirements
Web: Academic Integration page http://eap.ucop.edu/ai
Form: Student
Course Information Form
325. Change of Major
325.00 Change of Major
330. The Individual Major
330.00 The Individual Major
335. Course Load
335.00 Enrollment
335.01 Course Load
335.02 Deficit Load Petition
335.03 Excess Program
335.04 Unit Accumulation Limitations before Graduation
335.05 Senior Residence Waiver for
Graduation
Form: General
Petition
340. Registration and Study Lists
340.00 Registration
340.01 Registration Study Lists, When to Submit
to UOEAP
340.02 Program Changes, Authorized
340.03 Program Changes, Unauthorized
340.04 Registration Study Lists, Assigning
Units
340.05 Auditing
340.06 Course Duplication
340.07 Repeating a Course
340.08 P/NP Option
340.09 Registration Study List, Failure to
Register or to File
340.10 Reinstatement and Readmission to EAP
340.11 Correspondence Concerning Academic
Matters
340.12 Graduate Courses for Undergraduates
340.13 Retention of Files at UOEAP
340.14 Request to Review Student EAP Record
340.15 Student Course Information Form
Form: Registration
Study List
Form: General
Petition
Form: Retroactive
Petition
Form: Graduate
or Professional Student Agreement and Academic Planning Form (GSAG)
Form: Student
Course Information Form
Form: Student Agreement
360. Academic Petitions
360.00 Registration Study List Changes or
Policy Exceptions by Petition
360.01 Academic Petitions, Forwarding to
UOEAP
Form: General
Petition
Form: Registration
Study List
Form: Retroactive
Petition
365. Extensions
365.00 Extensions
370. Withdrawal from EAP
370.00 Voluntary Withdrawal after Enrollment
370.01 Voluntary Withdrawal, Reasons for
370.02 Withdrawal, Counseling Students
370.03 Consultation with UOEAP Prior to
Submission of the Petition to Withdraw
370.04 Completion and Submission of the
Petition to Withdraw
370.05 Pending Action by Campus Dean or
Provost
370.06 Students Who Leave the
Study
Center
Without Completing a Petition to Withdraw
370.07 Administrative Dismissal
370.08 Dismissal for Low Academic
Achievement
370.09 Emergency Withdrawal
370.10 Study
Center
Director’s Responsibilities when Students Withdraw or Are Separated from EAP
370.11 Planned Leaves
Form: Petition
to Withdraw from the University of California
375. Grades, Determination of
375.00 Grades, General
375.01 Grades,
Study
Center
Director’s Responsibility
375.02 Grading Practice
375.03 Grade Reports
375.04 Grades for Academic Year and Terms
375.05 Grades, Plus and Minus
375.06 No Reports (NR)
375.07 Incompletes
375.08 F Grades
375.09 Grades, Delayed
375.10 Grades, Advance
375.11 Grades for
Santa Cruz Students
375.12 Grade Changes
375.13 Grade Appeals
375.14 Student Record Changes after Graduation
Form: Contract
for "I" (Incomplete) Grade
Form: Individual
Grade Report
Form: Request
to Review Student EAP Record
Policy: Policy
on EAP Grade Changes and Appeals
385. Graduate Students
385.00 Graduate Students
385.01 Graduate Students, Application and
Admission
385.02 Graduate Registration and
Registration Study Lists
385.03 Graduate Students, Minimum Load
385.04 Undergraduate Courses
385.05 Academic Load Necessary for Graduate
Student to Qualify for Financial Aid (to be Eligible to Receive Federal Funds)
385.06 Graduate Students, Grades
Information Sheet: Graduate or
Professional Student Admission Information Sheet
Form: Graduate
Preliminary Inquiry Form (GPIF)
Form: Graduate
or Professional Student Agreement and Academic Planning Form (GSAG)
Form: GSAG for
Short-term or Language and Culture Programs
Form: Registration
Study List
4. STUDENT WELFARE AND LOGISTICS
400. Preparing for EAP Students
400.00 Information Collection
400.01 Handling Applications
400.02 Participant Lists
400.03 Arrival of Participants
400.04 Students with Dependents
400.05 Students with Disabilities
400.06 Sexual Orientation
Form: Dependent
Packet
Web: NAFSA Rainbow SIG http://www.indiana.edu/~overseas/lesbigay
Web: General Information Guide, Disabilities http://eap.ucop.edu/eap/reference/guide/Disabilities.htm
410. Housing
410.00 Housing
415. Student Contact Information
415.00 Student Contact Addresses, Telephone
Numbers, and E-mail Addresses
420. Student Health
420.00 Student Health, General
420.01 EAP Health Clearance
420.02 Application for Exemption from EAP
Health Clearance
420.03 EAP Confidential Health History Form
420.04 Special Health Problems, Handling of
420.05 Emergency Medical Treatment
420.06 Host Country Physician Requests for Supplemental
Medical Information
420.07 Confidentiality
420.08 Termination of EAP Participation for
Health Reasons
420.09 Dropping Courses for Health Reasons
420.10 Student Fatalities
420.11 Physical Examination upon Return
420.12 Communications Regarding Infectious
Diseases
420.13 Psychological Health Issues
Policy: Student
Accident and Sickness, Medical Evaluation, Repatriation of Remains, and Gap
Insurance Plans
Form: Student Agreement
Form: Confidential
Health History Form
Form: Application
for Exemption from EAP Health Clearance
Form: Travel
Medicine (Clinic) Certification
Form: Health
Clearance for Students Planning to Study Abroad
Form: Authorization
for Medical or Surgical Consultation/Treatment (page 7 of Student
Agreement)
Brochure: AIG
Assist
Handout: A
Study Center's Toolbox: Practical Skills for Helping Students in Distress
Handout: Types
of Psychological Disorders
Web: UC
SB Student Health,
Referring Distressed Students http://www.sa.ucsb.edu/distressedstudentsguide
Web: Assisting the Emotionally Distressed Student http://www.uhs.berkeley.edu/students/counseling/selfhelp.shtml#general
Web: UC Berkeley University Health
Services http://www.uhs.berkeley.edu/students/counseling/index.shtml
Web: UC Davis Counseling and Psychological Services, Tips for Recognizing
and Dealing with Students in Emotional Distress http://caps.ucdavis.edu/resources/brochures/CAPS_Dangerous.pdf
Web: UC Los Angeles Student Psychological Services, How to Identify and
Refer a Distressed Student http://www.sps.ucla.edu/refer.html
Web: UC Santa Cruz Psychiatric Services http://www2.ucsc.edu/psychiatry/index.html
425. Health and Accident Insurance
425.00 Health and Accident Insurance, General
425.01 Sickness and Accident Expenses
425.02 Insurance Claims
425.03 Loans to Students for Medical Expenses
425.04 Extension of Insurance
425.05 Gap Insurance for US Coverage after EAP
425.06 UC
Traveler’s
Insurance
425.07 Medical Evacuation Coverage
425.08 Accidental Death and Dismemberment
425.09 Repatriation of Remains Coverage
Policy: Student Accident and Sickness, Medical
Evaluation, Repatriation of Remains, and Gap Insurance Plans
Brochure: AIG
Assist
Form: Accident
and Sickness Claim Form
Form: Request for
Extension of Insurance Coverage, Section 425
430. Student Emergencies
430.00 Student Emergencies
430.01 Safety and Incident Reporting
435. Preparation for Return
435.00 Preparation for Return,
Registration/Enrollment
435.01 Preparation for Return, Cultural Reentry
435.02 Preparation for Return, Medical Reviews
435.03 Preparation for Return, Leave of
Absence/Planned Educational Leave
435.06 Preparation for Return, Inter-Campus
Transfer (ICT)
435.07 Preparation for Return, Student
Travel
435.08 Preparation for Return, Graduate Record
Examination (GRE)
Web: UCB Housing http://www.housing.berkeley.edu
Web: UCB Undergraduate Application for Readmission http://students.berkeley.edu/admissions/index.asp?id=72&navid=N
Web: UCD Housing http://www.housing.ucdavis.edu
Web: UCD Office of the Registrar http://registrar.ucdavis.edu
Web: UCI Housing http://www.cie.uci.edu/housing.html
Web: UCI Office of the Registrar http://www.reg.uci.edu/registrar/soc/read.html
Web: UCLA Residential Life http://www.orl.ucla.edu
Web: UCLA Housing Services http://www.housing.ucla.edu/myhousing
Web: UCLA Parking http://www.transportation.ucla.edu/appmain.htm
Web: UCR Housing http://www.housing.ucr.edu
Web: UCR Catalog http://www.catalog.ucr.edu
Web: UCSD Housing http://provost.ucsd.edu/roosevelt/ihouse
Web: UC
SB Housing http://www.housing.ucsb.edu
Web: UCSC Housing Services http://cuhs.ucsc.edu
Web: UCSC Housing Applications https://sho-prod.ucsc.edu/shs/students
Web: UCSC Community Rentals http://www.housing.ucsc.edu/housing/offcampus.html
Web: Graduate Record Examination http://www.gre.org
440. Requests for Extension of Program Participation
440.00 Extension Policy
440.01 Departmental/College Pre-Approval to
Extend Participation
440.02 Petition to Extend Participation
Procedures
440.03 Extension, Supplementary Information
440.04 Enrollment of Continuing Students
Form: Request for
Final Approval (RFA) of the DPA
Form: Departmental
and College Pre-Approval to Extend from Term to Year
Form: Petition
to Extend Participation in EAP at the Study Center in which Currently Enrolled
Form: EAP
Gap Insurance Enrollment Form
Form: EAP
Gap Insurance Waiver Form
5. STUDENT CONDUCT
500. Student Conduct and Discipline
500.00 Student Conduct and Discipline,
General
500.01 Student Conduct and Discipline, Host Institution Policies
500.02 Student Conduct and Discipline, UC
Policies
500.03 Student Conduct and Discipline,
Student Agreement
500.04 Student Conduct and Discipline,
Substance Abuse
500.05 Student Conduct and Discipline,
Procedures for Investigation, Discipline, and Appeal
500.06 Student Conduct and Discipline,
Academic Misconduct Procedures
500.07 Student Conduct and Discipline,
Consequences of Dismissal
Policy: EAP
Substance Abuse Policy
Policy: EAP
Academic Conduct Policy
Policy: EAP
Student Conduct and Discipline Policy
Policy: Appeal
Procedures
Agreement: Student
Agreement
Sample Letter: Reprimand
Sample Letter: Disciplinary
Probation
Sample Letter: Dismissal
Web: UC Policies Applying to Campus Activities, Organizations, and
Students http://www.ucop.edu/ucophome/coordrev/ucpolicies/aos/toc.html
505. Vacation
Travel
and Absences from
Study
Center
505.00 Vacation
Travel
and Absences from
Study
Center
Web:
Study
Center websites http://eap.ucop.edu/sc
Policy: EAP
Student Travel Policy
510. Student Demonstrations and Strikes
510.00 Student Demonstrations and
Strikes, General
510.01 Student Demonstrations and
Strikes, Consequences of Involvement
510.02 Student Demonstrations and Strikes,
Continuing the Academic Program
510.03 Student Demonstrations and
Strikes, Independent Study
510.04 Student Demonstrations and
Strikes, Withdrawal Due to
520. Unauthorized Absences from the
Study
Center
520.00 Unauthorized Absences from the
Study
Center
530. Dismissal from EAP for Academic Reasons
530.00 Registration Study List, Failure
to Sign
530.01 Low Academic Achievement
530.02 Administrative Dismissal for
Academic Misconduct
530.03 Study
Center
Director’s Responsibilities Following the Student’s Dismissal from EAP
9. HANDLING STUDY CENTER FUNDS AND PERSONNEL
900. Budget
900.00 Study
Center Budget
910. Study
Center Personnel
910.00 Study
Center
Personnel, General
910.01 Hiring
910.02 Compensation
910.03 Job Reclassification
910.04 Performance Evaluations and Disciplinary
Procedures
910.05 Complaint Procedures
910.06 Instructors and Tutors
Form: Completing
Job Descriptions for Local National Staff
Form: Sample
Job Description
Form: 7
Steps to Writing an Effective Job Description
Form: Daily
Attendance Record
Form: Study
Center Salary Payment—No Withholdings
Form: Study
Center Salary Payment—Net of Withholdings
Form: Academic
Employment Form
Form: Sample
Contract—Faculty Employment
Form: Request
for Classification Review
Form: Classification
Instructions and Checklist
920. Study
Center Operating Funds
920.00 Operating Funds
920.01 Operating Funds, Closing or Transfer of
920.02 Report of Expenditures, Submission of
920.03 Loans to Students
920.04 Reporting Income Received by
Study
Center
920.05 Operating Reserve
920.06 Fiscal Closing
Form: Quarterly
Request for Operating Funds
Form: Transfer
of Funds
Form: Reconciliation
of Study Center Operating Funds
Form: Report
of Expenditures
Form: Expenditure
Codes
Form: Reimbursement
Claim
Form: Reimbursement
from Students for Activities
930. Registration, Tuition, Tutorial Fees, and
Instructional Expense
930.00 Payments to Host Institutions
930.01 Payments to Individuals
Form: Acknowledgement
of Payment
940. Student Activities
940.00 Student Activities: Orientation,
Excursions, and Field Trips
940.01 Student Activities Reporting
Requirements
Form: Expenditures
for Student Activities
Form: Large
Group Entertaining Expenditures
Form: Reimbursement
to Students for Student Activities
Form: Reimbursement
from Students for Activities
950. Administrative Fund
950.00 Administrative Fund
950.01 Official Entertainment
Form: Quarterly Request
for Operating Funds
960. Administrative
Travel
960.00 Administrative
Travel,
General
960.01 Intensive Language Program (ILP)
Travel
960.02 Reporting
Travel
Expenses
Form: Report
of Expenditures
Form: Local
Administrative Travel Expenses
Form: Administrative
Travel—Personal Car Use
Form: M&IE
Reimbursement
Web:
US
Department of State website http://aoprals.state.gov/content.asp?content_id=184&menu_id=78
Web: UC Policy and Regulations Governing Travel http://www.ucop.edu/ucophome/policies/bfb/g28.html
Web: Federal Travel Regulation, Allocation
of M&IE Rates to Be Used in Making Deductions from the M&IE Allowance http://aoprals.state.gov/content.asp?content_id=114&menu_id=81
970. Equipment and Facilities
970.00 Equipment and Facilities, General
970.01 Study
Center
Inventory
Form: Report
of Expenditures
980. Theft
of Cash/Equipment
980.00 Theft from
Study
Center Office
980.01 Theft Insurance and Reporting
10. RECIPROCAL EXCHANGES
1000. General Program Definition
1000.00 Definition
1000.01 Student Exchange, Criteria
1005. Per Capita Funds
1005.00 Per Capita Funds, Scholarships
1005.01 Per Capita Funds, Annual Limitation
1010. Participant Selection and Student Recruitment
1010.00 Participant Selection
1010.01 Recruitment of Students
Web: EAP Reciprocal Exchanges http://eap.ucop.edu/Reciprocity
1015. Eligibility
1015.00 UC Eligibility, Acceptance Standards
and Requirements
1015.01 EAP Eligibility, Current Enrolled
Status
1015.02 General Inquiries on Non-EAP UC
Admission
Web: EAP Reciprocal Exchanges http://eap.ucop.edu/Reciprocity
Web:
University
of
California Admissions http://www.universityofcalifornia.edu/admissions/welcome.html
1020. Graduate/Undergraduate Level and Status
1020.00 Reciprocity Student Status:
Non-Degree/No-Fee Exchange
1020.01 Undergraduate Non-Degree Status
1020.02 Graduate Non-Degree Status
1020.03 UC Class Level
1020.04 Undergraduate Approval and Placement
1020.05 Graduate Approval and Placement
Web: UC
Undergraduate Application
Form: Undergraduate
Application Instructions
1025. Application Forms and Procedures
1025.00 Application, Basic Information, and
Forms
1025.01 Graduate-Level Departmental
Application Forms and Supplemental Material
1025.02 Application Deadlines, Undergraduate
and Graduate
1025.03 Application Process
1025.04 Letters of Recommendation
1025.05 Transcripts and Supporting
Documentation/Translation
1025.06 UC Financial Assistance
1025.07 English Language Requirement
1025.08 Graduate Record Examination (GRE)
1025.09 Graduate Management Admission Test
(GMAT)
1025.10 Graduate, Closed Schools and Programs
Web: GRE examinations http://www.gre.org
Web: EAP Reciprocal Exchanges http://eap.ucop.edu/Reciprocity
Web: UC Study Center Liaison Information http://eap.ucop.edu/reciprocity/SCLiaison.htm
Web: Graduate Management Admission Council and GMAT information http://www.gmac.com/gmac
1030. Acceptance Notification, Visa Issues,
Orientation, and Post-Arrival Issues
1030.00 Internet Access and Electronic
Communication
1030.01 Notification of Participant Acceptance
1030.02 Orientation
1030.03 Visa Matters
1030.04 Course Load
1030.05 Change of Degree Status after Acceptance
1030.06 Campus Transfers
Web: EAP Reciprocal Exchanges http://eap.ucop.edu/Reciprocity
Web: Visa Resources page http://eap.ucop.edu/reciprocity/Visa
1035. Payment of Fees
1035.00 UC Application Fee
1035.01 Registration, Campus Miscellaneous
Fees
1035.02 Educational Fee
1035.03 Non-Resident Tuition
1035.04 Health Insurance Fees
Web: EAP Reciprocal Exchanges http://eap.ucop.edu/Reciprocity
1040. Grade
Reporting
1040.00 Academic Progress Reports
1040.01 UC Transcripts
1050. Summer Sessions
1050.00 UC Summer Session Eligibility
1050.01 Selection, Enrollment, and Processes
1050.02 Visa Matters
1050.03 Health Insurance
Web: EAP Reciprocal Exchanges http://eap.ucop.edu/Reciprocity
1060. Visiting Scholars and Exchange Visitors
1060.00 Overview
1060.01 UC Invitation Required
1060.02 Health Insurance
1060.03 Forms and Processes
1060.04 Visa Matters
1060.05 UC Service Charges
Web: Visiting Scholars and Visiting Exchange http://eap.ucop.edu/reciprocity/Visiting
|
